# Medical Secretary - Obstetrics and Gynaecology > NHS job listing from Job Clerk for East and North Hertfordshire NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-secretary-obstetrics-and-gynaecology/51488e38-66ec-45eb-9862-aedda92302cd - **Markdown:** https://www.jobclerk.com/job/medical-secretary-obstetrics-and-gynaecology/51488e38-66ec-45eb-9862-aedda92302cd.md ## Summary - **Status:** Live - **Employer:** East and North Hertfordshire NHS Trust - **Town:** Stevenage - **Region:** East of England - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum pro rata - **Contract type:** Permanent - **Employment type:** Part time - 18.5 hours per week (3 days per week) - **Closing date:** 2026-06-15T23:59:00.000Z - **Posted:** 2026-06-01T10:21:57.868Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Hertfordshire/Stevenage/East_North_Hertfordshire_Teaching_NHS_Trust/Obstetrics_Gynaecology/Obstetrics_Gynaecology-v7922385 - **Application URL:** https://apps.trac.jobs/job-advert/7922385?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.enherts-tr.nhs.uk ## Job Content ### Job overview We are recruiting for a Medical Secretary who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients. We are looking for a highly motivated individual to work within our division. You will have a sound knowledge of medical terminology and have the ability to work without direct supervision, be able to prioritise and manage workloads, and be the first point of contact and communication for general practitioners, consultant colleagues, nursing staff, administrative and other hospital staff, patients, relatives and outside agencies. You will provide professional and efficient secretarial and administrative support to the consultants and medical teams. At the heart of everything we do are our core values: Include, Respect, and Improve. We encourage you to embrace these values throughout the recruitment process and in your role with us. ### Main duties of the job Communicate and liaise (by letter, telephone and in person) in professional and sensitive manner with patients and their relatives. Receive results following diagnostic tests on patients and ensure that the appropriate medical staff see all such reports and keep a patient tracker. Ensure all urgent results are acted upon promptly and subsequently filed in the patient’s notes.  Results must not be communicated to patients or relatives without the consultant’s agreement. Retrieve heavy and bulky medical records. To track all patients’ notes held in the office area using iFit and to forward these to the appropriate destination as soon as they are no longer required, ensuring information is correctly recorded on iFit. Co-ordinate outpatient activity. Supervise and provide guidance to clerical support staff to ensure appointments are sent out in a timely and efficient manner in keeping with national targets. Retrieve heavy and bulky medical records.  Maintain medical records systems by filing and keeping an accurate record of the movement of medical records. Dependant on varying secretarial workloads, all secretaries within the Directorate will help and support colleagues as required, including cover for annual leave and sickness or as directed by the Service Manager or their deputy. ### Detailed job description and main responsibilities Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role. ## Job Details We are recruiting for a Medical Secretary who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients. We are looking for a highly motivated individual to work within our division. You will have a sound knowledge of medical terminology and have the ability to work without direct supervision, be able to prioritise and manage workloads, and be the first point of contact and communication for general practitioners, consultant colleagues, nursing staff, administrative and other hospital staff, patients, relatives and outside agencies. You will provide professional and efficient secretarial and administrative support to the consultants and medical teams. At the heart of everything we do are our core values: Include, Respect, and Improve. We encourage you to embrace these values throughout the recruitment process and in your role with us. ## Job Description Communicate and liaise (by letter, telephone and in person) in professional and sensitive manner with patients and their relatives. Receive results following diagnostic tests on patients and ensure that the appropriate medical staff see all such reports and keep a patient tracker. Ensure all urgent results are acted upon promptly and subsequently filed in the patient’s notes. Results must not be communicated to patients or relatives without the consultant’s agreement. Retrieve heavy and bulky medical records. To track all patients’ notes held in the office area using iFit and to forward these to the appropriate destination as soon as they are no longer required, ensuring information is correctly recorded on iFit. Co-ordinate outpatient activity. Supervise and provide guidance to clerical support staff to ensure appointments are sent out in a timely and efficient manner in keeping with national targets. Retrieve heavy and bulky medical records. Maintain medical records systems by filing and keeping an accurate record of the movement of medical records. Dependant on varying secretarial workloads, all secretaries within the Directorate will help and support colleagues as required, including cover for annual leave and sickness or as directed by the Service Manager or their deputy. ## Responsibilities Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role. ## Person Specification ### Skills **Essential** - Excellent communication and presentation skills - Excellent verbal/written and interpersonal skills - Excellent typing skills - Ability to work well under pressure - Confidentiality - Sensitivity of approach - Confidence, tact and diplomacy - Initiative, flexibility and adaptability - Awareness of limitations of experience and role **Desirable** - Digital dictation ### Knowledge **Essential** - Computer literacy **Desirable** - Lorenzo, IFIT, CIPTS, Microsoft Word, Excel and Email ### Qualifications **Desirable** - RSA 3 or equivalent - AMSPAR or equivalent - Evidence of continuing development ### Other requirements **Essential** - Willingness to learn and progress - Ability to work within a team environment - Understanding of, and commitment to, equality, diversity and inclusion - Role model our Trust values every day ### Previous Experience **Essential** - Demonstrable secretarial and administrative experience - Handling telephone enquiries **Desirable** - NHS Experience - Recent medical secretary experience ## Documents - [medical secretary (pdf, 864.3kb)](https://www.healthjobsuk.com/documents?vdoc=10200199) - [showcasing our teaching commitment (pdf, 5.0mb)](https://www.healthjobsuk.com/documents?edoc=2905) - [must read guidance notes - application forms (pdf, 91.9kb)](https://www.healthjobsuk.com/documents?edoc=549) - [policy statement - recruitment of ex-offenders (pdf, 101.1kb)](https://www.healthjobsuk.com/documents?edoc=551) - [guidance on secondments for internal applicants (pdf, 101.3kb)](https://www.healthjobsuk.com/documents?edoc=2748) - [guidance notes for applicants - how your data is used and stored (pdf, 416.6kb)](https://www.healthjobsuk.com/documents?edoc=550) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.