# Medical Resourcing Advisor > NHS job listing from Job Clerk for Oxford University Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-resourcing-advisor/1b8f11dc-fc0c-41d4-b039-7f313ea57f9b - **Markdown:** https://www.jobclerk.com/job/medical-resourcing-advisor/1b8f11dc-fc0c-41d4-b039-7f313ea57f9b.md ## Summary - **Status:** Archived / closed - **Employer:** Oxford University Hospitals NHS Foundation Trust - **Town:** Oxford - **Region:** South East - **Country:** England - **Profession:** Manager and corporate - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum/pro rata - **Contract type:** Fixed term: 11 months (Ends June 2027) - **Employment type:** Full time, Home or remote working, 37.5 hours per week - **Closing date:** 2026-06-23T23:59:00.000Z - **Posted:** 2026-06-10T08:52:14.758Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/Oxford/Oxford_University_Hospitals_NHS_Foundation_Trust/Human_Resources/Human_Resources-v8070622 - **Application URL:** https://apps.trac.jobs/job-advert/8070622?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.ouh.nhs.uk ## Job Content ### Job overview We are looking for a Medical Resourcing Advisor to join our busy and dynamic team. You will have great attention to detail, be proactive and organised to support the delivery of and efficient and effective recruitment service across our organisation. The Medical Staffing Recruitment Team supports the recruitment and safe on-boarding of medical (GMC Registered) staff into the Trust. This role will see you working in a supportive environment, playing a pivotal role in all day-to-day recruitment administration activities. You will ensure safe on-boarding of staff into the organisation by processing their pre-employment checks in line with the NHS Checks standards. You will be working to our Key Performance Indicators reducing time to hire for doctors treating our patients. ### Main duties of the job Main duties of the job - Manage the recruitment process via TRAC, our recruitment applicant Tracking System - Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for - Work towards reducing our Time to Hire to help ease our staffing needs - Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH A typical day in the General Recruitment Team: - Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner - Respond to email queries from stakeholders in a timely manner - Answering the phone and dealing with phone queries - Advertise roles via TRAC and NHSJobs - Sending out conditional offers of employment - Process candidates pre-employment checks in line with the NHS Checks Standards - Keep in contact with candidates throughout their recruitment process and on-boarding - Help Hiring Managers with any questions and queries - Attending a weekly team meeting ### Detailed job description and main responsibilities - Monitor all advertisements, job descriptions and person specifications ensuring all vacancies are using the correct templates, up to date information and are attractive to candidates. - Ensure that correct and appropriate information and documentation has been uploaded on the TRAC and vacancies are advertised via the appropriate medica. Advertise all jobs electronically via TRAC and NHS jobs website. - Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC, NHS jobs, Find a Job UK, and any publications as required, ensuring accuracy of data and advertisement content at all times. - Follow e-recruitment processes for each vacancy, providing online short listing via TRAC Jobs for the recruiting manager. - Arrange interviews/tests for shortlisted candidates via TRAC, as per the instructions of the recruiting manager.  Apply for references, send invite to interviews and update the recruiting manager / interview panel accordingly. - Prepare and send offer letters to successful applicants, apply for CoS where appropriate and ensure occupational health clearance is received and/or occupational health assessment is attended.  Apply for any further references and chase if necessary. - Ensure that you are kept up to date with legislation changes or NHS Employers standards on pre-employment checks. - Set up personal files with relevant information to be stored on the Human Resources Department’s paper light system. - Check full and accurate completion of e-DBS form in line with the levels of access determined by information received from the line manager. - Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe. - Act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams. ## Job Details We are looking for a Medical Resourcing Advisor to join our busy and dynamic team. You will have great attention to detail, be proactive and organised to support the delivery of and efficient and effective recruitment service across our organisation. The Medical Staffing Recruitment Team supports the recruitment and safe on-boarding of medical (GMC Registered) staff into the Trust. This role will see you working in a supportive environment, playing a pivotal role in all day-to-day recruitment administration activities. You will ensure safe on-boarding of staff into the organisation by processing their pre-employment checks in line with the NHS Checks standards. You will be working to our Key Performance Indicators reducing time to hire for doctors treating our patients. ## Job Description Main duties of the job Manage the recruitment process via TRAC, our recruitment applicant Tracking System Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for Work towards reducing our Time to Hire to help ease our staffing needs Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH A typical day in the General Recruitment Team: Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner Respond to email queries from stakeholders in a timely manner Answering the phone and dealing with phone queries Advertise roles via TRAC and NHSJobs Sending out conditional offers of employment Process candidates pre-employment checks in line with the NHS Checks Standards Keep in contact with candidates throughout their recruitment process and on-boarding Help Hiring Managers with any questions and queries Attending a weekly team meeting ## Responsibilities Monitor all advertisements, job descriptions and person specifications ensuring all vacancies are using the correct templates, up to date information and are attractive to candidates. Ensure that correct and appropriate information and documentation has been uploaded on the TRAC and vacancies are advertised via the appropriate medica. Advertise all jobs electronically via TRAC and NHS jobs website. Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC, NHS jobs, Find a Job UK, and any publications as required, ensuring accuracy of data and advertisement content at all times. Follow e-recruitment processes for each vacancy, providing online short listing via TRAC Jobs for the recruiting manager. Arrange interviews/tests for shortlisted candidates via TRAC, as per the instructions of the recruiting manager. Apply for references, send invite to interviews and update the recruiting manager / interview panel accordingly. Prepare and send offer letters to successful applicants, apply for CoS where appropriate and ensure occupational health clearance is received and/or occupational health assessment is attended. Apply for any further references and chase if necessary. Ensure that you are kept up to date with legislation changes or NHS Employers standards on pre-employment checks. Set up personal files with relevant information to be stored on the Human Resources Department’s paper light system. Check full and accurate completion of e-DBS form in line with the levels of access determined by information received from the line manager. Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe. Act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between the corporate and divisional teams. ## Person Specification ### Eligibility **Essential** - Educated to GCSE or equivalent. - Previous experience of working in a recruitment office, dealing with high volume recruitment. - Knowledge or use of TRAC and ESR - Microsoft Office skills - Previous experience in medical staffing recruitment **Desirable** - Certificate in Personnel Practice/CIPD. - Previous experience of providing advice on HR policies. - Previous experience of working in a healthcare setting. ## Documents - [jd- medical resourcing advisor (docx, 99.2kb)](https://www.healthjobsuk.com/documents?vdoc=10361924) - [ps - medical resourcing advisor (pdf, 53.0kb)](https://www.healthjobsuk.com/documents?vdoc=10361925) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.