# Medical Records Supervisor > NHS job listing from Job Clerk for Leeds Teaching Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-records-supervisor/47babef0-702a-48d0-bee0-fed5474c4e40 - **Markdown:** https://www.jobclerk.com/job/medical-records-supervisor/47babef0-702a-48d0-bee0-fed5474c4e40.md ## Summary - **Status:** Live - **Employer:** Leeds Teaching Hospitals NHS Trust - **Location:** St James's University Hospital - **Workplace type:** onsite - **Profession:** Supervisor (discipline unspecified) - **Grade:** Band 3 - **Salary:** £25760.00 to £27476.00 - **Contract type:** Permanent - **Employment type:** Full-time - **Closing date:** 2026-10-01T23:59:00.000Z - **Posted:** 2026-09-21T09:36:13.272Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/C9298-26-0992 - **Application URL:** https://vacancies.leedsteachinghospitals.jobs/Job/JobDetail?jobid=2170&source=JobtrainNHSJobs - **Employer website:** https://www.leedsth.nhs.uk ## Job Content ### Job summary Are you ready to use your administrative and organisational skills in a way that makes a positive impact on peoples lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor. Reporting to the Administration Manager your role will be to support a team of clerical staff in transforming the health records service from a predominantly paper-based service towards a comprehensive electronic based health record (EHR). This involves day to day staff management, rota coordination, generating reports, support with attendance management, appraisals and 1:1 wellbeing conversations. Applicants should have a good standard of written and verbal communication skills as well as been competent in the use of Microsoft office packages. Previous administrative experience is also required, however full training will be given with an induction period. In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions. ### Main duties of the job Literate and numerate (GCSEs or equivalent) Previous clerical experience IT and computer literate I.E. Competent within the use of spreadsheet/excel databases Experience of dealing with patients/customers in a professional setting Commitment to creating and sustaining good working relationships with clinical and managerial staff at all levels in the Trust. Demonstrates high level of flexibility within their work, the ability to learn quickly and to multi-task Able to communicate effectively with users at all levels and from all backgrounds Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand Ability to adapt to an ever-changing environment and lead teams through change processes Respect and treat with dignity and fairness staff, patients, public and carers. PLEASE SEE THE ATTACHED JOB DESCRIPTION FOR FURTHER INFORMATION ABOUT THIS VACANCY. ### About us The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do. ### Details - Date posted: 21 September 2026 - Pay scheme: Agenda for change - Band: Band 3 - Salary: £25,760 to £27,476 a year - Contract: Permanent - Working pattern: Full-time - Reference number: 002167 - Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom ### Job responsibilities For questions about this job, contact: Vikki Tordoff Health Records Manager Vikki.myers@nhs.net Job Summary Are you ready to use your administrative and organisational skills in a way that makes a positive impact on people’s lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor. Why you should join our Team DIT at LTHT is a highly motivated and inclusive place to work. We hold our Leeds Way Values in high esteem and respect all colleagues. Within the trust we are always looking to improve and give the best service possible, and we are looking for individuals with the same drive to join us. The Health Records Department sits within the DIT CSU and are friendly, supportive and work collaboratively towards achieving one common goal. We are highly motivated due to the operational demands on the service. We work closely with teams within the service and alongside clinical teams across the Trust. It’s an exciting time to join us, as we continue our journey towards becoming more digital. We’d love to consider your application if you want to be a part of delivering operational services that allow patients to be treated effectively across Leeds. If you choose to use Al tools to complete your application, please take the time to edit and personalise your application and ensure that the language used reflects your behaviours, ideas and values. We want to understand what you can bring to LTHT and your reasons for applying, not a version of these created by AI. AI is a tool, it is not a replacement for your thoughts, experience and ideas. What you will bring to the role IT and computer literate – I.E. Competent within the use of spreadsheet/excel databases About Leeds Teaching Hospital NHS Trust Our Trust values The Leeds Way is working together to support each other and deliver the best possible care to patients. We are…. Responsible Open and Honest One Team Kind Our Trust priorities Our purpose: Excellent, safe and sustainable care for every patient every time Our priorities: People Improvement and Innovation Partnerships Outcomes To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here. We reserve the right to close this advert early if we receive a high number of suitable applications. ## Person Specification ### Training **Essential** - Competent in the use of spreadsheet packages and in using databases - A willingness to undergo training and new skills - A willingness to attend courses relevant to the post. **Desirable** - Other Microsoft applications e.g. Excel ### Behaviours **Essential** - Good organisational qualities and have the ability to work under pressure and to stringent tight deadlines - Can demonstrate a high level of flexibility within their work, be able to learn quickly and multi task - Ability to work independently and without supervision. - Self-motivated and enthusiastic - Flexible in approach - Honest and with personal integrity - Self belief and self awareness - Good team worker - Professional in appearance and conduct - Reliable and punctual - Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand ### Qualifications **Essential** - Previous clerical/administrative experience - GCSE in English and Maths or Equivalent - Good written and verbal communication skills - Ability to work as part of a multidisciplinary team **Desirable** - Working experience in health or social setting. ### Practical Skills **Essential** - Respect and treat with dignity and fairness staff, patients, public and carers. - Has the ability and skills to focus on solutions, not problems to everyone’s benefit - Ability to pass on accurately relevant information to staff - Personable, patient, sensitive. - Accept responsibility for own work - Ability to adapt to an ever changing environment and lead teams through change processes - Able to communicate effectively with users at all levels and from all backgrounds ### Special Knowledge **Essential** - Understanding of the Trusts “Leeds Digital Way” programme in relation to medical records. - Conversant with Medical Records Policies and Procedures. **Desirable** - Insight into role and responsibilities of post ### Other Requirements **Essential** - Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy - Must be willing to work within the Trusts policies e.g.confidentiality,data protection, health and safety - Ability to walk distances easily around the site to locate Medical Records. - Be able to use departmental equipment such as climb ladders, use step stools, trollies, push cages when retrieving or transporting Health Records. - Able to attend occasional early/evening meetings. ## Documents - [Medrecs Supervisor JD (DOCX, KB)](https://vacancies.leedsteachinghospitals.jobs/Job/GetJobAdvertDocument?Id=3863&JobId=2170) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.