# Medical HR Administrator > NHS job listing from Job Clerk for Sussex Partnership NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-hr-administrator/cdafe6f3-ad90-4ae8-b972-78f52a78a3c0 - **Markdown:** https://www.jobclerk.com/job/medical-hr-administrator/cdafe6f3-ad90-4ae8-b972-78f52a78a3c0.md ## Summary - **Status:** Live - **Employer:** Sussex Partnership NHS Foundation Trust - **Town:** Worthing - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-07-02T23:59:00.000Z - **Posted:** 2026-06-18T12:33:34.283Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/West_Sussex/Worthing/Sussex_Partnership_NHS_Foundation_Trust/Administration/Administration-v8094717 - **Application URL:** https://apps.trac.jobs/job-advert/8094717?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sussexpartnership.nhs.uk ## Job Content ### Job overview An opportunity has arisen to join the Medical HR team at Sussex Partnership NHS Foundation Trust as a Medical HR Administrator. This is a key administrative role within a busy and supportive team, providing essential support to the medical workforce across the Trust. The post holder will provide a comprehensive and efficient administrative service, supporting medical recruitment and employment processes from end to end. This includes work relating to consultants, resident doctors, clinical attachments and agency locums. The role plays an important part in ensuring recruitment and employment activity is delivered in a timely, accurate and compliant way, supporting safe clinical services across the organisation. ### Main duties of the job As a Medical HR Administrator, you will: - Provide a comprehensive and efficient administrative support service to the Medical HR team - Support end‑to‑end medical recruitment activity, from advertising through to pre‑employment checks, in line with Trust policies and NHS Employment Check Standards - Maintain accurate electronic filing, record‑keeping and archiving systems - Produce high‑quality correspondence including contracts of employment, conditional and unconditional offers - Support the administration of resident doctor rotations, inductions, and exception reporting set‑up - Assist with the coordination of Advisory Appointment Committees, including arranging meetings and preparing interview packs - Respond to routine HR queries relating to recruitment, annual leave, sickness absence and terms and conditions, escalating complex issues where appropriate - Provide administrative support across medical agency, substantive, fixed‑term and bank recruitment - Work closely with colleagues across Medical HR, Medical Education and wider workforce teams ### Detailed job description and main responsibilities Please see the attached job description and person specification for this role. We recognise that candidates may choose to use AI tools when preparing their application, and this is welcomed. However, we ask that all application responses genuinely reflect you, your experience and your voice. We are keen to understand the real person behind the application. ## Job Details An opportunity has arisen to join the Medical HR team at Sussex Partnership NHS Foundation Trust as a Medical HR Administrator. This is a key administrative role within a busy and supportive team, providing essential support to the medical workforce across the Trust. The post holder will provide a comprehensive and efficient administrative service, supporting medical recruitment and employment processes from end to end. This includes work relating to consultants, resident doctors, clinical attachments and agency locums. The role plays an important part in ensuring recruitment and employment activity is delivered in a timely, accurate and compliant way, supporting safe clinical services across the organisation. ## Job Description As a Medical HR Administrator, you will: Provide a comprehensive and efficient administrative support service to the Medical HR team Support end‑to‑end medical recruitment activity, from advertising through to pre‑employment checks, in line with Trust policies and NHS Employment Check Standards Maintain accurate electronic filing, record‑keeping and archiving systems Produce high‑quality correspondence including contracts of employment, conditional and unconditional offers Support the administration of resident doctor rotations, inductions, and exception reporting set‑up Assist with the coordination of Advisory Appointment Committees, including arranging meetings and preparing interview packs Respond to routine HR queries relating to recruitment, annual leave, sickness absence and terms and conditions, escalating complex issues where appropriate Provide administrative support across medical agency, substantive, fixed‑term and bank recruitment Work closely with colleagues across Medical HR, Medical Education and wider workforce teams ## Responsibilities Please see the attached job description and person specification for this role. We recognise that candidates may choose to use AI tools when preparing their application, and this is welcomed. However, we ask that all application responses genuinely reflect you, your experience and your voice. We are keen to understand the real person behind the application. ## Person Specification ### Skills **Essential** - Ability to work to tight deadlines and deal with conflicting demands. - Excellent communication skills with a wide range of people and organisations, at Director level, both face-to-face and on the telephone. - Ability to consistently deliver a client focussed service, which promotes good customer service and effective working relationships. - Ability to work on own initiative and prioritise own workload, with a supervisor available for support. ### Qualifications **Essential** - NVQ level III in a relevant subject or equivalent relevant experience (such as HR, Training or Administrative and Clerical). ### Personal Attributes **Essential** - Proactive and self-motivated. ### Knowledge/Experience **Essential** - Knowledge and experience of maintaining office systems and procedures. - Experience of producing documents to a high standard of presentation with good accuracy. - Experience of maintaining detailed database and spreadsheet information and staff record systems. - Experience of working as part of a team. - Good working knowledge of Microsoft Office packages. **Desirable** - Knowledge and understanding of key issues within the NHS and/or other public sector organisations. ## Documents - [privacy notice (pdf, 127.7kb)](https://www.healthjobsuk.com/documents?edoc=2254) - [medical hr administrator jd (pdf, 186.0kb)](https://www.healthjobsuk.com/documents?vdoc=10388280) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.