# Matron Secretary > NHS job listing from Job Clerk for Sheffield Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/matron-secretary/7963adc7-2287-42df-8dac-f0e8a01a493a - **Markdown:** https://www.jobclerk.com/job/matron-secretary/7963adc7-2287-42df-8dac-f0e8a01a493a.md ## Summary - **Status:** Live - **Employer:** Sheffield Teaching Hospitals NHS Foundation Trust - **Location:** Northern General Hospital - **Workplace type:** onsite - **Profession:** Secretary - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pa/pro rata for part time staff - **Contract type:** Permanent - **Employment type:** Part time - 30 hours per week - **Closing date:** 2026-09-20T22:59:00.000Z - **Posted:** 2026-09-07T00:03:14.809Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Sheffield/Sheffield_Teaching_Hospitals_NHS_Foundation_Trust/Renal/Renal-v8257391 - **Application URL:** https://apps.trac.jobs/job-advert/8257391?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sth.nhs.uk ## Job Content ### Job overview The Renal/Transplant Matrons Secretary provides a comprehensive, confidential, and efficient secretarial and administrative service to the Renal and Transplant Matrons, supporting the effective management, clinical governance, and day-to-day operation of the Directorate. The role serves as the first point of contact for the Matrons, managing communications, coordinating diaries, organising meetings, maintaining records, and supporting recruitment and governance processes. The post holder works closely with multidisciplinary teams to ensure high standards of administrative support that contribute to the delivery of safe, high-quality patient care. ### Main duties of the job - Act as the first point of contact for the Matrons, handling enquiries professionally and confidentially. - Manage complex diaries, prioritise appointments, and coordinate meetings, venues, agendas, and minute taking. - Produce high-quality correspondence, reports, presentations, and meeting documentation. - Arrange Root Cause Analysis (RCA) and Mortality & Morbidity meetings in support of clinical governance. - Coordinate travel, accommodation, training, and hospitality arrangements. - Maintain filing systems, including staff personnel records and confidential documentation. - Support recruitment by preparing vacancy documentation and liaising with Human Resources. - Update NHS systems such as ESR and DATIX and maintain accurate administrative records. - Organise charitable trust donations in line with Trust policies. - Collect patient notes, scan documents to the Electronic Patient Record (EPR), contact patients regarding appointments, organise transplant antibody testing, and prepare patient information packs. - Provide administrative cover for other Directorate secretaries during periods of absence. - Ensure compliance with confidentiality, data protection, health and safety, and information governance policies ### Detailed job description and main responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Experience **Essential** - Experience of secretarial, administrative and clerical tasks. - Experience of working in a busy office environment with an understanding of administrative and clerical procedures. **Desirable** - Experience of working in the NHS in a medical or patient environment. ### Qualifications **Essential** - GCSE English Language Grade C/4 or above or equivalent qualifications/experience - Typewriting/secretarial qualification or equivalent qualification/experience. **Desirable** - NVQ3, RSA3, ECDL or equivalent experience or qualifications ### Further Training **Essential** - Working knowledge of Microsoft Office packages. **Desirable** - Knowledge of NHS systems ### Special Skills/Aptitudes **Essential** - Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised. - Ability to communicate effectively, with a clear speaking voice. - Ability to work both independently and as part of a team. - Good attendance and time-keeping. - Flexibility in approach to changes in service needs. - Ability to be pro-active, show initiative and take responsibility. - To maintain and understand the importance of confidentiality in the work environment. - Ability to understand and adhere to Equal Opportunities Policy. ## Documents - [staff benefits (pdf, 2.7mb)](https://www.healthjobsuk.com/documents?edoc=2420) - [job description (pdf, 168.4kb)](https://www.healthjobsuk.com/documents?vdoc=10570602) - [person specification (pdf, 80.4kb)](https://www.healthjobsuk.com/documents?vdoc=10570603) - [information for candidates (pdf, 496.3kb)](https://www.healthjobsuk.com/documents?edoc=2162) - [applicants - how we use your information (pdf, 87.4kb)](https://www.healthjobsuk.com/documents?edoc=2165) - [getting to work at sheffield teaching hospitals (pdf, 212.3kb)](https://www.healthjobsuk.com/documents?edoc=2163) - [policy statement on the recruitment of ex-offenders (pdf, 124.0kb)](https://www.healthjobsuk.com/documents?edoc=2211) - [a guide to using artificial intelligence and with your personal statement (pdf, 163.6kb)](https://www.healthjobsuk.com/documents?edoc=2894) - [candidate application best practice guide - please read before completing your application (pdf, 304.4kb)](https://www.healthjobsuk.com/documents?edoc=2161) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.