# Management Team Secretary > NHS job listing from Job Clerk for Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/management-team-secretary/aef58efa-c2bb-45bc-878d-f686c8d5b686 - **Markdown:** https://www.jobclerk.com/job/management-team-secretary/aef58efa-c2bb-45bc-878d-f686c8d5b686.md ## Summary - **Status:** Live - **Employer:** Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust - **Town:** Doncaster - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 Pro Rata Per Annum - **Contract type:** Permanent - **Employment type:** Part time - 30 hours per week - **Closing date:** 2026-06-19T23:59:00.000Z - **Posted:** 2026-06-05T09:12:20.461Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Doncaster/Doncaster_Bassetlaw_Teaching_Hospitals_NHS_Foundation_Trust/Administrative_Services/Administrative_Services-v8026026 - **Application URL:** https://apps.trac.jobs/job-advert/8026026?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.dbth.nhs.uk ## Job Content ### Job overview We are seeking an organised, proactive and detail‑focused Management Team Secretary to provide high‑quality administrative and workforce support within the Division of Clinical Specialty Services. The Management Team Secretary is responsible for delivering a high-quality, confidential and responsive secretarial and administrative service to the divisional management team, including the General Manager, Clinical Director and Business Managers. The post plays a key role in supporting the divisional SMT through effective diary management, meeting coordination, minute taking, correspondence, workforce administration and general office support. The role requires excellent organisational skills, attention to detail, discretion and the ability to manage competing priorities while working professionally with staff at all levels across the Trust. ### Main duties of the job - Providing day-to-day secretarial and administrative support to the management team - Diary management - Monitoring and prioritising emails, including highlighting urgent matters - Arranging meetings, including venues, agendas, papers and apologies - Taking accurate minutes and circulating them promptly - Maintaining action logs and following up actions - Preparing correspondence, reports, presentations and other documents - Handling telephone calls and enquiries appropriately - Maintaining accurate paper and electronic filing systems - Supporting divisional projects with meeting coordination and documentation - Processing workforce changes such as maternity leave, retirements, contract changes and terminations - Supporting recruitment administration - Processing medical staffing change forms - Raising Oracle requisitions - Assisting with data collection - Preparing and circulating weekly rotas - Providing cross-cover for other secretarial staff - Issuing and maintaining smartcards - Undertaking any other duties appropriate to the role ### Detailed job description and main responsibilities Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.  Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential. Certificate of sponsorship For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship. ## Job Details We are seeking an organised, proactive and detail‑focused Management Team Secretary to provide high‑quality administrative and workforce support within the Division of Clinical Specialty Services. The Management Team Secretary is responsible for delivering a high-quality, confidential and responsive secretarial and administrative service to the divisional management team, including the General Manager, Clinical Director and Business Managers. The post plays a key role in supporting the divisional SMT through effective diary management, meeting coordination, minute taking, correspondence, workforce administration and general office support. The role requires excellent organisational skills, attention to detail, discretion and the ability to manage competing priorities while working professionally with staff at all levels across the Trust. ## Job Description Providing day-to-day secretarial and administrative support to the management team Diary management Monitoring and prioritising emails, including highlighting urgent matters Arranging meetings, including venues, agendas, papers and apologies Taking accurate minutes and circulating them promptly Maintaining action logs and following up actions Preparing correspondence, reports, presentations and other documents Handling telephone calls and enquiries appropriately Maintaining accurate paper and electronic filing systems Supporting divisional projects with meeting coordination and documentation Processing workforce changes such as maternity leave, retirements, contract changes and terminations Supporting recruitment administration Processing medical staffing change forms Raising Oracle requisitions Assisting with data collection Preparing and circulating weekly rotas Providing cross-cover for other secretarial staff Issuing and maintaining smartcards Undertaking any other duties appropriate to the role ## Responsibilities Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential. Certificate of sponsorship For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship. ## Person Specification ### Knowledge & Experience **Essential** - Previous secretarial experience - Good audio typing skills and able to take concise minutes - Understanding of information governance/confidentiality procedures - Computer literate with knowledge of basic MS Office Packages - Experience of working in a busy environment as a team - The ability to prioritise and work to deadlines **Desirable** - Knowledge and experience with E-Recruitment and ESR ### Qualifications & Training **Essential** - GCSE English Language or equivalent - RSA Stage II Word Processing or equivalent experience **Desirable** - NVQ level 3 in business administration ## Documents - [the dbth way (pdf, 409.7kb)](https://www.healthjobsuk.com/documents?ddoc=2213) - [join team dbth (pdf, 654.6kb)](https://www.healthjobsuk.com/documents?ddoc=1738) - [272-8026026 jd & ps (pdf, 798.0kb)](https://www.healthjobsuk.com/documents?vdoc=10351669) - [guidance for applicants (pdf, 752.0kb)](https://www.healthjobsuk.com/documents?ddoc=1737) - [health & wellbeing - staff benefits (pdf, 214.8kb)](https://www.healthjobsuk.com/documents?ddoc=2222) - [acceptable usage of ai - recruitment dbth (pdf, 456.6kb)](https://www.healthjobsuk.com/documents?ddoc=2381) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.