# Interventional Radiology Medical Secretary > NHS job listing from Job Clerk for University Hospitals Coventry and Warwickshire NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/interventional-radiology-medical-secretary/14d2342b-d086-4d2f-a146-8fb0f2f6c2ca - **Markdown:** https://www.jobclerk.com/job/interventional-radiology-medical-secretary/14d2342b-d086-4d2f-a146-8fb0f2f6c2ca.md ## Summary - **Status:** Live - **Employer:** University Hospitals Coventry and Warwickshire NHS Trust - **Town:** Coventry - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 pro rata per annum - **Contract type:** Permanent - **Employment type:** Part time - 32.5 hours per week - **Closing date:** 2026-07-19T23:59:00.000Z - **Posted:** 2026-07-03T13:13:07.448Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Warwickshire/Coventry/University_Hospitals_Coventry_Warwickshire_NHS_Trust/Clinical_Diagnostic/Clinical_Diagnostic-v8108937 - **Application URL:** https://apps.trac.jobs/job-advert/8108937?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.uhcw.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for a dedicated and experienced Medical Secretary to join the Department of Interventional Radiology at the University Hospital Coventry & Warwickshire NHS Trust. The successful candidate will provide a specialised, comprehensive, and confidential patient centred clinical administration and secretarial service to the Interventional Radiology Consultants and their teams in accordance with Departmental, Trust policies and procedures and National standards. To act as a source of advice and guidance regarding the specialism and act in a coordination role to facilitate complex procedures. To work closely with the Interventional Radiology Consultants and clinical teams to provide a safe and effective management of referrals, clinical correspondence, outpatient clinics and all associated medical secretarial duties and acting as a first point of contact for consultants, colleagues and patients. Ideally the candidate should have strong secretarial skills, be proficient in the use of Microsoft Word, Excel, Outlook, Diary Management and have excellent organisational, communication and typing skills. Please be advised that sponsorship is not eligible for this post. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. ### Main duties of the job To ensure provision of a comprehensive, high quality and efficient administrative and secretarial service to the Interventional Radiology Consultants and their team. To manage own day-to-day workload, ensuring that priorities including the 18 week pathway are identified and dealt with and that problems are resolved as quickly as possible. ### Detailed job description and main responsibilities - To work as part of a team ensuring that adequate arrangements for cover are in place for own planned absence and there is full participation in cover for colleagues during planned absence, sickness or workload pressures. - To work alone and manage own workload. - Prioritise and allocate work resulting from opening and actioning of mail and electronic sources. - To act as a point of contact and coordination for specialist procedures liaising with other clinical teams as required. - To support departmental meetings by booking facilities, creating agendas, minute taking and action planning. - Undertake supervision of the junior admin team as required. - To act as point of contact in dealing with complex telephone calls and enquiries promptly and efficiently, referring on as necessary. - To manage consultant diaries, arrange meetings and appointments as required by the Consultants ensuring these are entered in the diary and any necessary adjustments are made to clinical commitments. - To process consultant annual leave and study leave requests in accordance with agreed policy, ensuring this is recorded correctly and clinical commitments are cancelled. - To assist in the coordination of projects throughout the planning, implementation and dissemination phase. - Assist with governance tasks and in the complaints resolution procedure as appropriate. - To develop and promote good working practice, ensuring standard protocols are in place. - To ensure staff have an adequate supply of office/secretarial stock and non-stock items by ordering through admin manager in good time. - Liaise with internal departments and external organisations. - Undertake other duties as required in line with the post. For further details of the role please see the attached job description. ## Job Details An exciting opportunity has arisen for a dedicated and experienced Medical Secretary to join the Department of Interventional Radiology at the University Hospital Coventry & Warwickshire NHS Trust. The successful candidate will provide a specialised, comprehensive, and confidential patient centred clinical administration and secretarial service to the Interventional Radiology Consultants and their teams in accordance with Departmental, Trust policies and procedures and National standards. To act as a source of advice and guidance regarding the specialism and act in a coordination role to facilitate complex procedures. To work closely with the Interventional Radiology Consultants and clinical teams to provide a safe and effective management of referrals, clinical correspondence, outpatient clinics and all associated medical secretarial duties and acting as a first point of contact for consultants, colleagues and patients. Ideally the candidate should have strong secretarial skills, be proficient in the use of Microsoft Word, Excel, Outlook, Diary Management and have excellent organisational, communication and typing skills. Please be advised that sponsorship is not eligible for this post. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. ## Job Description To ensure provision of a comprehensive, high quality and efficient administrative and secretarial service to the Interventional Radiology Consultants and their team. To manage own day-to-day workload, ensuring that priorities including the 18 week pathway are identified and dealt with and that problems are resolved as quickly as possible. ## Responsibilities To work as part of a team ensuring that adequate arrangements for cover are in place for own planned absence and there is full participation in cover for colleagues during planned absence, sickness or workload pressures. To work alone and manage own workload. Prioritise and allocate work resulting from opening and actioning of mail and electronic sources. To act as a point of contact and coordination for specialist procedures liaising with other clinical teams as required. To support departmental meetings by booking facilities, creating agendas, minute taking and action planning. Undertake supervision of the junior admin team as required. To act as point of contact in dealing with complex telephone calls and enquiries promptly and efficiently, referring on as necessary. To manage consultant diaries, arrange meetings and appointments as required by the Consultants ensuring these are entered in the diary and any necessary adjustments are made to clinical commitments. To process consultant annual leave and study leave requests in accordance with agreed policy, ensuring this is recorded correctly and clinical commitments are cancelled. To assist in the coordination of projects throughout the planning, implementation and dissemination phase. Assist with governance tasks and in the complaints resolution procedure as appropriate. To develop and promote good working practice, ensuring standard protocols are in place. To ensure staff have an adequate supply of office/secretarial stock and non-stock items by ordering through admin manager in good time. Liaise with internal departments and external organisations. Undertake other duties as required in line with the post. For further details of the role please see the attached job description. ## Person Specification ### Skills **Essential** - - Demonstrate good communication skills with the ability to engage effectively in dialogue with individuals at all levels. - Demonstrate decision making and problem-solving skills. - Completer/finisher and outcome focused with the ability to set targets and get things done. - Ability to work independently and exercise a degree of judgement. **Desirable** - - Evidence of continuing professional development within existing role and the ability and willingness to undertake further study in line with service needs. ### Knowledge **Essential** - - Advanced keyboard skills and thorough working knowledge of MS Office 365 (Teams, Outlook, Word, Excel & PowerPoint). **Desirable** - - Awareness of current issues within the NHS - Knowledge of NHS systems ### Experience **Essential** - - Experience in the role as a Medical Secretary/PA or comparable experience in other background - Experience of minute taking & diary management. - Ability to multi-task effectively. **Desirable** - - Experience of working in a high-pressure environment. - NHS experience ### Qualifications **Essential** - - High standard of general education including GCSE in English & Maths or equivalent. - Evidence of ongoing self-development. - Typing qualification or significant experience **Desirable** - - ECDL or equivalent. ### Commitment to Trust Values and Behaviours **Essential** - - Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) - Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience ## Documents - [candidate information (pdf, 736.7kb)](https://www.healthjobsuk.com/documents?vdoc=10424416) - [welcoming disabled candidates (pdf, 376.1kb)](https://www.healthjobsuk.com/documents?vdoc=10424417) - [job description and personal specification (pdf, 680.3kb)](https://www.healthjobsuk.com/documents?vdoc=10424648) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.