# Human Resources Officer - Fixed Term until July 2027 > NHS job listing from Job Clerk for Invicta Health CIC. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/human-resources-officer-fixed-term-until-july-2027/4d0ae974-b256-4c29-8c52-4c0143ed9c33 - **Markdown:** https://www.jobclerk.com/job/human-resources-officer-fixed-term-until-july-2027/4d0ae974-b256-4c29-8c52-4c0143ed9c33.md ## Summary - **Status:** Live - **Employer:** Invicta Health CIC - **Location:** East Cliff Practice, Ramsgate, Kent, CT11 8AD, United Kingdom - **Workplace type:** onsite - **Profession:** Officer (discipline unspecified) - **Salary:** £13.82 to £15.25 an hour - **Contract type:** Fixed-Term - **Employment type:** Full-time, Part-time, Flexible working - **Closing date:** 2026-09-16T23:59:00.000Z - **Posted:** 2026-09-02T12:24:29.048Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/B0082-26-0062 - **Application URL:** https://www.jobs.nhs.uk/candidate/application/B0082-26-0062/pre-application-questions-pause?referrer=jobadvert&ref=B0082-26-0062 - **Employer website:** https://invictahealth.co.uk/ ## Job Content ### Job summary Invicta Health is recruiting for a Human Resources Officer to join the team, on a fixed term contract, ending in July 2027. Working hours per week: Up to full time Working pattern: Flexible, within core hours (8am-5pm) We reserve the right to close this vacancy early if we receive sufficient applications for the role. ### Main duties of the job The HR Officer will provide comprehensive, efficient, and timely administration support to the HR service. The role will encompass all aspects of HR and support with administration, including administrative management of staff information and reporting. ### About us Invicta Health is a non-profit company, with a passion for primary care. We have a wide range of services such as hub-based GPs services, GP surgeries, services in Urgent Care Centres and A&E, a Community Primary Care mental health service, GP staff training service and the list is growing all the time. We are formed by a federation of General Practitioners working in Canterbury and South Kent Coast areas of East Kent. Our aim is to provide local, high quality services for local people by collaborating with other established organisations in the health and social care community. What perks can we offer you? - NHS Pension - Learning and Development opportunities - Progression opportunities - Competitive annual leave entitlement - Incremental pay progression - Flexible working - Approved blue light card provider - Salary Sacrifice Schemes - Car Lease Scheme - Employee Assistance Programme ### Details - Date posted: 02 September 2026 - Pay scheme: Other - Salary: £13.82 to £15.25 an hour - Contract: Fixed term - Duration: 10 months - Working pattern: Full-time, Part-time, Flexible working - Reference number: B0082-26-0062 - Job locations: East Cliff Practice, Ramsgate, Kent, CT11 8AD, United Kingdom ### Job responsibilities Workforce Administration Effectively handle enquiries from employees, external organisations and former employees and escalate any enquiries, as necessary. Undertake administration duties to support the completion of the compliance and onboarding process for all successful applicants. This includes: oSetting up new starters on the HR system oObtaining and checking references oProcessing DBS applications, logging certificate numbers and highlighting any DBS with content for consideration. oEnsuing Occupational Health clearance is achieved, and that the line manager is informed of any required adjustments. oChecking professional registration and indemnity oOrdering of ID and access badges. oInforming IT and ensure necessary equipment is ordered in time for their first day. oAdvising relevant colleagues when a new starter joins, including for Ulysess access and for any clinical audit Support with the processing of changes to terms and conditions, actioning any system changes or issuing paperwork as necessary. Support with the processing of maternity, paternity, adoption, and shared parental leave processes across the organisation. Undertake administration duties to support the completion of the leavers process. This includes: oEnsuring resignations and retirements are acknowledged and processed on the HR system correctly. oCalculating annual leave entitlement remaining oChecking employee file for any training agreements and/or salary sacrifice schemes which require repayment oInform IT and ensure assets returned on last day. oNotifying the HR Advisor of required exit interviews HR System and Reporting Be the primary contact for all queries on the HR system Act as HR systems administrator, configuring the system as required, controlling all user access, managing workflows in and out of the system. Ensuring accuracy and data protection compliance on the HR system. Monitor staff entries on the HR system to ensure accuracy. For example, correct submission of overtime rate and expenses. Liaising with HR system providers to troubleshoot queries as required. Run fortnightly reports documenting statutory and mandatory training compliance and circulate to line managers, answering any queries where appropriate. Run fortnightly reports documenting all training compliance and circulate to the Learning and Development Manager and Director of People. Compile and create ad hoc reports, as required, utilising data from the HR system. Undertake routine maintenance of HR system entitlements, including sickness and annual leave ensuring entitlements are updating accordingly and any adjustments are captured. Attend monthly payroll meeting to ensure the HR system has captured all relevant employee pay changes and entitlements are accurate. Process and monitor employee data including training, for the purposes of auditing and compliance, ensuring all staff training certificates and data is logged and accurate on the HR system. Support with the processing of pay awards, circulating information, actioning changes, and filing documents on the HR system. Compliance Process regulatory compliance checks such as GMC/NMC pin checks for GPs and nurses and NHS performers list inclusion. Initiate the DBS application process, ensure certificate numbers and renewal dates are recorded, prompting staff when renewals are due and processing according to policy. Ensure clinical staff have the necessary clinical indemnity membership in place and renewals dates recorded, prompting staff when renewals are due. Support the administration of appraisals, ensuring managers are aware of their staffs review dates and appraisals are saved on cascade. Support line managers in probationary reviews, ensuring they are aware of the dates for their staff & receive the necessary paperwork. Confirm in writing successful and extended probations. Ensure new starters undertake and complete a DSE assessment and any adjustments actioned accordingly. Administration Process employment and financial reference requests for all staff when requested. Involvement in ad-hoc administration projects as and when required for Corporate Services. Organise meetings when requested, attending, and taking minutes as and when required. Provide administrative support to the HR Advisor and Director of People including word processing and routine communications. ## Person Specification ### Experience **Essential** - Knowledge of office management systems and procedures - Experience of setting up and maintaining effective administrative filling systems - Experience of working with Microsoft packages including, word, excel and power point - Experience of work involving regular and accurate data inputting **Desirable** - Experience of working in a HR/workforce Administrative role and understanding of HR processes. - Knowledge of HR and recruitment processes and principles - Previous experience of the HR management system Cascade - Knowledge and understanding of employment legislation - Previous administration experience within a medical environment - Knowledge and understanding of the National Health Service ### Key skills **Essential** - Pro-active approach to problem solving - Able to interpret complex information to provide solutions - Ability to problem solve through analytical and structured thought processes - Excellent liaison and negotiation skills - Ability to use a variety of communication methods - Works well as part of a team - Autonomous plan of own workload - Outstanding organisational and time management skills - Ability to prioritise daily workload - Excellent verbal and written communication skills - Outstanding attention to detail - Ability to use discretion and maintain confidentiality ### Personal Attributes **Essential** - Willingness to learn and adapt to change - Able to work and remain calm under pressure - Emotionally resilient - Open and honest - Reflective and self-aware - Completer / Finisher - Highly customer focused - Positive can do attitude ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.