# Health Records Clerk - Digital Services > NHS job listing from Job Clerk for Medway NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/health-records-clerk-digital-services/b3a39a12-107e-4b74-9e8b-83c008cb885b - **Markdown:** https://www.jobclerk.com/job/health-records-clerk-digital-services/b3a39a12-107e-4b74-9e8b-83c008cb885b.md ## Summary - **Status:** Live - **Employer:** Medway NHS Foundation Trust - **Location:** Medway Maritime Hospital - **Workplace type:** onsite - **Profession:** Health records clerk - **Grade:** Band 2 - **Salary:** £25,272 per annum/pro rata - **Contract type:** 12 months (Fixed Term/Secondment) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-09-10T07:00:00.000Z - **Posted:** 2026-09-03T13:23:05.547Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Kent/Gillingham/Medway_NHS_Foundation_Trust/Admin/Admin-v8251712 - **Application URL:** https://apps.trac.jobs/job-advert/8251712?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.medway.nhs.uk ## Job Content ### Job overview Job Title: Health Records Clerk Division: Transformation and Delivery Care Group: Corporate Band: 2 Salary: £24,465 per annum/pro rata We are recruiting for a Health Records Clerk, who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff. ### Main duties of the job Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust. We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process. To contribute to our exciting future and become part of our team, apply today. Please state which area you are interested in in your application : - HEALTH RECORDS MEDWAY HOSPITAL - DIGITAL SCANNING MEDWAY HOSPITAL ### Detailed job description and main responsibilities Safe and accountable storage of patients’ health records in our off site facility at Stirling Park and in the Deceased Library Area Coordination of missing notes to deliver to various services throughout the Trust Collection of notes from wards to amalgamate with originals Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients’ notes Repairs and maintenance of all health records Culling and destruction of health records according to the NHS guidelines Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway. Effective and efficient coordination of the delivery of notes between both sites. Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department. Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Skills **Essential** - Good communication skills – written and verbal - Customer care skills - Computer literate, in particular use of MS windows and Outlook - Excellent interpersonal skills - Ability to work on own initiative and to work within a team - Good working knowledge of Oasis system - Strong sense of commitment to openness, honesty and integrity in undertaking the role ### Knowledge **Essential** - Must understand and comply with Data Protection Act and maintain confidentiality at all times - Must be interested in providing a quality service to support good patient care and experience ### Experience **Essential** - Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover - Admin / office experience · Must be interested in providing a quality service to support excellent patient care and experience ### Qualifications **Essential** - Good General Education to A Level or equivalent. ## Documents - [job description (pdf, 784.3kb)](https://www.healthjobsuk.com/documents?vdoc=10564177) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.