# Health Records Administration Assistant > NHS job listing from Job Clerk for Velindre University NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/health-records-administration-assistant/095fb564-7649-409a-bd3c-bcb4f8bb04f0 - **Markdown:** https://www.jobclerk.com/job/health-records-administration-assistant/095fb564-7649-409a-bd3c-bcb4f8bb04f0.md ## Summary - **Status:** Live - **Employer:** Velindre University NHS Trust - **Town:** Cardiff - **Region:** Cardiff - **Country:** Wales - **Profession:** Administrative and IT - **Grade:** Band 2 - **Salary:** £26,300 per annum - **Contract type:** Fixed term: 7 months (seven months from start date due to nVCC funding and project timelines) - **Employment type:** Full time - 37.5 hours per week (Flexible working, 7.5 hours per day Monday to Friday and 30 minutes lunch, with core times being 9h00 to 17h00. This is an onsite position at Velindre Cancer Centre premises in Whitchurch, Cardiff.) - **Closing date:** 2026-06-18T23:59:00.000Z - **Posted:** 2026-06-11T09:42:24.177Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Cardiff/Cardiff/Velindre_University_NHS_Trust/Administration/Administration-v8064990 - **Application URL:** https://apps.trac.jobs/job-advert/8064990?ShowJobAdvert=&feedid=9002 - **Employer website:** https://velindre.nhs.wales ## Job Content ### Job overview This is a Fixed term /Secondment for 7 months  from start date to cover project work If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. The Velindre Cancer Centre (VCC) is a core service of the Trust, and one of the leading non-invasive oncology centres in the UK. VCC is progressing towards the opening of the new Velindre Cancer Centre (VCC), which will transform cancer services in South East Wales. The VCC has an ambition to be a digitally advanced and enabled hospital, laying the digital foundations for secure record management across the patient pathway, with a longer-term vision for a fully digital hospital.  This includes digitising the paper-based medical records. To enable this ambition, multiple roles are being recruited to support the bulk scanning of Velindre Cancer Centre’s (VCC) paper-based medical records. The Health Records Administration Assistant will carry out a range of administrative duties as required within the Health Records Department at Velindre Cancer Centre. By the nature of the duties, the post holder will be required to maintain strict confidentiality. The post holder will be expected to deal with staff, patients, carers and relatives with courtesy and discretion at all times. ### Main duties of the job Prepare and quality assure health records for digitisation into electronic format, ensuring documentation is appropriately completed, accurately processed and filed. Provide a comprehensive administrative and clerical support service, including accurate and timely filing of documents, data input onto electronic systems, maintaining manual and computerised filing systems, and providing word processing, clerical, scanning and photocopying support. Act as a first point of contact for patients, relatives and staff, providing receptionist duties, handling telephone and face to face enquiries, taking messages, redirecting calls, and providing and receiving routine information with tact and courtesy. Support the effective flow of information and resources within the department, including collecting and distributing patient case notes and urgent items, sorting incoming and outgoing mail, collecting stores items, and liaising with and escalating relevant matters, issues or concerns to appropriate staff. ### Detailed job description and main responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac. ## Job Details This is a Fixed term /Secondment for 7 months from start date to cover project work If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. The Velindre Cancer Centre (VCC) is a core service of the Trust, and one of the leading non-invasive oncology centres in the UK. VCC is progressing towards the opening of the new Velindre Cancer Centre (VCC), which will transform cancer services in South East Wales. The VCC has an ambition to be a digitally advanced and enabled hospital, laying the digital foundations for secure record management across the patient pathway, with a longer-term vision for a fully digital hospital. This includes digitising the paper-based medical records. To enable this ambition, multiple roles are being recruited to support the bulk scanning of Velindre Cancer Centre’s (VCC) paper-based medical records. The Health Records Administration Assistant will carry out a range of administrative duties as required within the Health Records Department at Velindre Cancer Centre. By the nature of the duties, the post holder will be required to maintain strict confidentiality. The post holder will be expected to deal with staff, patients, carers and relatives with courtesy and discretion at all times. ## Job Description Prepare and quality assure health records for digitisation into electronic format, ensuring documentation is appropriately completed, accurately processed and filed. Provide a comprehensive administrative and clerical support service, including accurate and timely filing of documents, data input onto electronic systems, maintaining manual and computerised filing systems, and providing word processing, clerical, scanning and photocopying support. Act as a first point of contact for patients, relatives and staff, providing receptionist duties, handling telephone and face to face enquiries, taking messages, redirecting calls, and providing and receiving routine information with tact and courtesy. Support the effective flow of information and resources within the department, including collecting and distributing patient case notes and urgent items, sorting incoming and outgoing mail, collecting stores items, and liaising with and escalating relevant matters, issues or concerns to appropriate staff. ## Responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac. ## Person Specification ### Other **Essential** - Reliable - Flexible approach to meet the needs of the service - Willing to assist others when own workload allows - Enthusiastic - Motivated - Positive attitude - Satisfactory Standard DBS clearance including ### Experience **Essential** - General Office or Administrative Duties - Experience of working with Microsoft office applications **Desirable** - Previous NHS experience or dealing with the general public - IT knowledge i.e. use of other packages and databases - Telephone and Reception Duties - Experience of NHS Wales Patient Administration System ### Skills and Attributes **Essential** - Able to work with minimum supervision - Ability to use own initiative when appropriate - Good Interpersonal skills - Good listening skills - Ability to work to deadlines - Excellent communication skills - Excellent Organisational skills - Evidence of team working - Ability to work within a clear policy of confidentiality - Ability to work well under pressure - Motivated and committed to working as part of a team - Flexible attitude to cross covering colleagues - Observes a personal duty of care in relation to equipment used in their daily work - Willingness to undertake any appropriate training and development - Adaptability and flexibility to work - Prioritising and time management - Attention to detail **Desirable** - Welsh Speaker (Level 1) or willingness to work towards ### Qualifications and Knowledge **Essential** - Good standard of education 5 GCSE’s or above or equivalent experience - Team Player **Desirable** - Appropriate National Vocational Qualification (NVQ) in Administration or Customer Care - Audio typing and other secretarial admin qualifications - Willingness to undertake training required to enhance the role - Demonstrate good knowledge of Health and Safety - Knowledge of Data Protection and Confidentiality ## Documents - [oh form (doc, 616.0kb)](https://www.healthjobsuk.com/documents?vdoc=10356128) - [jdps - english (pdf, 408.6kb)](https://www.healthjobsuk.com/documents?vdoc=10356126) - [sdmp - cymraeg (pdf, 464.6kb)](https://www.healthjobsuk.com/documents?vdoc=10356129) - [velindre cancer centre (doc, 20.0kb)](https://www.healthjobsuk.com/documents?ddoc=32) - [guidance notes for applicants (pdf, 322.5kb)](https://www.healthjobsuk.com/documents?edoc=827) - [nwssp recruitment services privacy notice (pdf, 404.2kb)](https://www.healthjobsuk.com/documents?edoc=1637) - [technical document - health records admin assistant (pdf, 440.6kb)](https://www.healthjobsuk.com/documents?vdoc=10356130) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.