# Governance Administrator

> NHS job listing from Job Clerk for University Hospitals of Morecambe Bay NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/governance-administrator/35a65238-8567-4692-8937-1a51ba09c5d7
- **Markdown:** https://www.jobclerk.com/job/governance-administrator/35a65238-8567-4692-8937-1a51ba09c5d7.md

## Summary

- **Status:** Live
- **Employer:** University Hospitals of Morecambe Bay NHS Foundation Trust
- **Location:** Westmorland General Hospital
- **Workplace type:** onsite
- **Profession:** Administrator
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annium
- **Contract type:** Permanent
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-10-15T22:59:00.000Z
- **Posted:** 2026-10-01T13:51:25.666Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Cumbria/Kendal/University_Hospitals_Morecambe_Bay_NHS_Foundation_Trust/Governance_Administrator/Governance_Administrator-v8298777
- **Application URL:** https://apps.trac.jobs/job-advert/8298777?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.uhmb.nhs.uk

## Job Content

### Job overview

An exciting opportunity to join the Trust's Patient Safety Team as a Governance Administrator.

The role provide comprehensive administrative and operational support to the Governance Advisor ensuring adequate data quality and information is received onto the Ulysses Safeguard system and that the Risk Management System (RMS) Incident Module is used to accurately record and manage clinical incidents and alerts. The post holder should exercise initiative and commensurate with the role, it is vital that confidentiality be maintained at all times.

The post holder will carry out work in a way to make a direct and positive contribution to the department/organisation.

### Main duties of the job

To be the first point of contact for any enquiry about safety incidents and alerts, this will involve:

Filtering and prioritising contacts.

Providing information or advice about the alert or incident reporting process and systems

Taking details from staff involved in incidents and passing to the appropriate person.

To organise and plan diaries and appointments, arranging meetings and booking rooms for the Governance Advisors and Patient Safety Manager.

Take and transcribe formal minutes for various meetings including the patient safety meeting, ensuring any queries raised are followed up.

Adhere to the appropriate Trust Policies.

Complete audit trails for incident consolidation and ensure that duplicate entries are managed.

### Detailed job description and main responsibilities

For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.

### Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

## Person Specification

### Essential

**Essential**

- NVQ3 in administration or equivalent experience
- GCSE Maths and English or equivalent
- Experience of working with confidential information
- Computer literate with experience of Microsoft Office
- Ability to communicate effectively
- Close attention to detail
- Capable of working on their own for periods of time
- Experience of working within a small team and Team Player
- Good listening skills
- Ability to adapt to changing workload

**Desirable**

- Knowledge of Ulysses Safeguard
- Experience of working with NHS databases including a Risk Management System (RMS)

## Documents

- [people strategy (pdf, 109.1kb)](https://www.healthjobsuk.com/documents?edoc=2942)
- [lgbt network leaflet (pdf, 226.6kb)](https://www.healthjobsuk.com/documents?edoc=1741)
- [access to work information sheet (pdf, 172.0kb)](https://www.healthjobsuk.com/documents?edoc=2427)
- [personal spec governance administrator (pdf, 186.7kb)](https://www.healthjobsuk.com/documents?vdoc=10617875)
- [job description governance administrator (pdf, 218.1kb)](https://www.healthjobsuk.com/documents?vdoc=10617874)
- [furness general hospital accessibility plan (pdf, 174.8kb)](https://www.healthjobsuk.com/documents?edoc=1024)
- [royal lancaster infirmary accessibility plan 2017 (pdf, 170.6kb)](https://www.healthjobsuk.com/documents?edoc=1025)
- [westmorland general hospital hospital accessibility plan (docx, 112.6kb)](https://www.healthjobsuk.com/documents?edoc=1026)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.