# Estates Contracts Coordinator (Engineering) - RRP £4,700 pro rata > NHS job listing from Job Clerk for West London NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/estates-contracts-coordinator-engineering-rrp-pound4700-pro-rata/59bf9af0-94e8-4976-8fa0-7bccfbb3eb84 - **Markdown:** https://www.jobclerk.com/job/estates-contracts-coordinator-engineering-rrp-pound4700-pro-rata/59bf9af0-94e8-4976-8fa0-7bccfbb3eb84.md ## Summary - **Status:** Live - **Employer:** West London NHS Trust - **Town:** Southall - **Region:** London - **Country:** England - **Profession:** Estates and facilities - **Grade:** Band 5 - **Salary:** £36,943 - £44,900 Per Annum Inclusive + RRP £4,700 pro rata - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-07-10T23:59:00.000Z - **Posted:** 2026-06-26T14:52:05.182Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/London/London/West_London_NHS_Trust/Estates_Facilities/Estates_Facilities-v8115508 - **Application URL:** https://apps.trac.jobs/job-advert/8115508?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.westlondon.nhs.uk ## Job Content ### Job overview Are you experienced in contract management, procurement, estates services or engineering administration? As our Estates Contracts Coordinator, you will play a key role in managing engineering maintenance contracts, contractor performance, procurement activities, compliance records and financial monitoring across multiple Trust sites. You will work closely with senior Estates managers to ensure statutory compliance, value for money and efficient service delivery. We're looking for someone with: - Experience in contract management, procurement or estates services - Strong organisational and analytical skills - Excellent stakeholder management and communication skills - Knowledge of estates engineering and maintenance services - Ability to manage multiple priorities in a busy environment ### Main duties of the job Responsible for the operational management of all Estates contracts and the contract register across all London sites. To support the Senior Estates Managers in collation and production of all Contract reporting and monitoring for Estates service activities as required. To organise and negotiate contractual issues and utilise existing contracts efficiently to ensure that Estates contractual service is delivered. Co-ordinate the allocation of contractor escorts to contractors in accordance with the agreed method and security principle. The day to day role includes supervising administration staff, ensuring repairs are allocated to appropriate contractors, costs are controlled, risks managed, accurate records are kept of contractor activity. Planning the procurement of service contracts to ensure maintenance contracts are in place in a timely manner to ensure the Trust remains compliant to regulation and best practice. ### Detailed job description and main responsibilities The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached. The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed. ## Job Details Are you experienced in contract management, procurement, estates services or engineering administration? As our Estates Contracts Coordinator, you will play a key role in managing engineering maintenance contracts, contractor performance, procurement activities, compliance records and financial monitoring across multiple Trust sites. You will work closely with senior Estates managers to ensure statutory compliance, value for money and efficient service delivery. We're looking for someone with: Experience in contract management, procurement or estates services Strong organisational and analytical skills Excellent stakeholder management and communication skills Knowledge of estates engineering and maintenance services Ability to manage multiple priorities in a busy environment ## Job Description Responsible for the operational management of all Estates contracts and the contract register across all London sites. To support the Senior Estates Managers in collation and production of all Contract reporting and monitoring for Estates service activities as required. To organise and negotiate contractual issues and utilise existing contracts efficiently to ensure that Estates contractual service is delivered. Co-ordinate the allocation of contractor escorts to contractors in accordance with the agreed method and security principle. The day to day role includes supervising administration staff, ensuring repairs are allocated to appropriate contractors, costs are controlled, risks managed, accurate records are kept of contractor activity. Planning the procurement of service contracts to ensure maintenance contracts are in place in a timely manner to ensure the Trust remains compliant to regulation and best practice. ## Responsibilities The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached. The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed. ## Person Specification ### Skills **Essential** - Spreadsheets, Word, PowerPoint, Databases, Email, Internet, Procurement, Finance - Ability to write complex reports to influence decision making - Proactive, uses initiative, prioritise and meet deadlines. - Excellent verbal and written communication **Desirable** - CAFM, E-procurement systems - Ability to write complex reports to influence decision making ### Knowledge **Essential** - Good understanding of the services that Estates maintenance deliver with the NHS - Sound knowledge of Health and Safety Legislation, Building Regulations, and Data Protection. - Good understanding of public sector finance - Basic understanding of a secure mental environment **Desirable** - Clear knowledge of the constraints of working in a mental health environment ### Experience **Essential** - Experience of purchasing and/or contract management in an Estates building engineering related - Practical experience in Request for Quotation (RFQ) and tendering - Experience of purchase order and invoice processing - Experience in collaborating with internal and external stakeholders - Experience in identifying improvements and leading on implementing the changes **Desirable** - Experience of purchasing service contracts within an NHS - Experience in leading RFQ and tender processes - Experience in identifying efficiencies and delivering savings - Experience supervising staff within specialised area. ### Qualifications **Essential** - Industry recognised qualification (e.g. City and Guilds Level 3, recognised apprenticeship or other approved training) in Estates building engineering related field - Risk & Security Certification. (NVQ or other recognised accreditation) Specialist knowledge or equivalent knowledge acquired though courses & Experience. - Equivalent demonstrable practical knowledge and experience acquired through work experience within the Estates engineering maintenance PLUS supplementary courses. - Attended & passed a recognised Supervisor course. Or gained experience in a comparable NHS Security supervisory or leadership role. ## Documents - [jdps (docx, 706.9kb)](https://www.healthjobsuk.com/documents?vdoc=10411102) - [occupational health requirements (pdf, 376.0kb)](https://www.healthjobsuk.com/documents?edoc=3003) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.