# Estates Assistant Coordinator - RRP £4,700 pro rata > NHS job listing from Job Clerk for West London NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/estates-assistant-coordinator-rrp-pound4700-pro-rata/eacb337d-dc0f-426b-975a-102297bff60a - **Markdown:** https://www.jobclerk.com/job/estates-assistant-coordinator-rrp-pound4700-pro-rata/eacb337d-dc0f-426b-975a-102297bff60a.md ## Summary - **Status:** Live - **Employer:** West London NHS Trust - **Town:** Southall - **Region:** London - **Country:** England - **Profession:** Estates and facilities - **Grade:** Band 4 - **Salary:** £29,812 - £32,715 per annum inclusive + RRP £4,700 pro rata - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-07-10T23:59:00.000Z - **Posted:** 2026-06-26T13:22:11.803Z - **Source information URL:** https://www.healthjobsuk.com/job/-v8114978 - **Application URL:** https://apps.trac.jobs/job-advert/8114978?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.westlondon.nhs.uk ## Job Content ### Job overview A Recruitment & Retention Premia (RRP) payment of £4,700 gross per annum pro rata applies to this position in addition to annual salary, subject to review every financial year. An excellent opportunity for a highly organised administrator with technical abilities to support the Estates Maintenance team. The successful candidate will coordinate administrative and technical functions, maintain building and engineering drawings using AutoCAD, manage asset registers, support compliance reporting and help deliver efficient Estates services across the Trust. We're looking for someone with: - Administration and coordination experience - AutoCAD knowledge and experience - Strong IT and reporting skills - Excellent attention to detail - Ability to manage databases, records and asset information ### Main duties of the job - To provide and coordinate a comprehensive, administrative and technical CAD support to the functions of Senior Managers and other key staff within the London Estates Maintenance Team. - Responsible for maintaining and updating all building, mechanical, and electrical drawings for the Trust’s London sites using appropriate software such as AutoCAD. - To provide multi-faceted business administration of an analytical and complex nature, administrating Estates databases and computerised maintenance management systems. - Produce daily, weekly and monthly performance and KPI reports for the Estates Maintenance service. - They will develop and manage a comprehensive asset register for all fixed maintainable assets, ensuring compliance with NHS  Estates standards and statutory requirements. ### Detailed job description and main responsibilities The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached. The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed. ## Job Details A Recruitment & Retention Premia (RRP) payment of £4,700 gross per annum pro rata applies to this position in addition to annual salary, subject to review every financial year. An excellent opportunity for a highly organised administrator with technical abilities to support the Estates Maintenance team. The successful candidate will coordinate administrative and technical functions, maintain building and engineering drawings using AutoCAD, manage asset registers, support compliance reporting and help deliver efficient Estates services across the Trust. We're looking for someone with: Administration and coordination experience AutoCAD knowledge and experience Strong IT and reporting skills Excellent attention to detail Ability to manage databases, records and asset information ## Job Description To provide and coordinate a comprehensive, administrative and technical CAD support to the functions of Senior Managers and other key staff within the London Estates Maintenance Team. Responsible for maintaining and updating all building, mechanical, and electrical drawings for the Trust’s London sites using appropriate software such as AutoCAD. To provide multi-faceted business administration of an analytical and complex nature, administrating Estates databases and computerised maintenance management systems. Produce daily, weekly and monthly performance and KPI reports for the Estates Maintenance service. They will develop and manage a comprehensive asset register for all fixed maintainable assets, ensuring compliance with NHS Estates standards and statutory requirements. ## Responsibilities The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached. The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed. ## Person Specification ### Skills **Essential** - Able to empathise/communicate and deal with enquiries from diverse range of service users - Ability to organise own work, prioritising to meet deadlines and to use initiative - Good verbal/written skills - Ability to switch tasks at short notice and deal with non-routine enquiries - Ability to understand electronic booking systems - Accurate filing skills/record keeping alphabetical and numerical - Good time management skills ### Knowledge **Essential** - Knowledge of and proficient in wide range of office procedures. - Understanding of confidentiality and data protection. Knowledge of the operation of Estates Maintenance services - Knowledge of Operational Capital delivery of service **Desirable** - Basic understanding of people attending Mental Health services. - Knowledge of trust objectives ### Experience **Essential** - Demonstrable Admin/secretarial experience in a customer care environment - Highly competent user of MS Office Word, Excel; Email, internet. - Experience dealing with public face to face and on phone. - Using initiative and problem solving/improving office systems and procedures - Experience in using AutoCAD, Shire system & Traka. - Maintaining requisition, ordering and invoicing processes **Desirable** - Working in a Healthcare setting - Competent on CAFM or CMMS systems ### Qualifications **Essential** - NVQ 3 admin/ or RSA 3/ or equivalent level of knowledge or experience, and Literate and numerate 5 GCSE grade C or above incl. English - Certified AutoCAD operator **Desirable** - Diploma in administration or business ## Documents - [jdps (docx, 703.5kb)](https://www.healthjobsuk.com/documents?vdoc=10410522) - [occupational health requirements (pdf, 376.0kb)](https://www.healthjobsuk.com/documents?edoc=3003) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.