Estates Asset Clerk

Job overview

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role

The Estates Asset Clerk will support the Estates Information function by maintaining accurate and up-to-date asset information across the Trust. The post holder will ensure data integrity within the Trust’s CAFM and associated electronic systems, including registers for assets, asbestos, and compliance documentation.

The role involves travelling and driving to various Trust sites to collect, verify, and audit asset data. Working closely with Estates Officers, the Information Team and other team members, the post holder will assist in data collation, reporting, and system administration to support effective estates management, monitoring, and performance reporting across the Trust.

Main duties of the job

• Maintain and update the Trust’s CAFM software to ensure the accuracy of asset records and related compliance information.
• Administer certification and supporting documents, ensuring they are uploaded and organised in an auditable format.
• Assist in managing electronic information systems including CAFM, Water Hygiene Management Software, Asbestos Register, and Medical Devices databases.
• Produce reports and analysis to support monitoring of estates and contract management Key Performance Indicators (KPIs).
• Organise inspections, interpret and input data, and ensure remedial actions are tracked to completion.
• Carry out on-site audits of property, asset, and medical equipment across Trust locations, updating relevant systems accordingly.
• Create and maintain site folders and respond to ad hoc data or information requests.
• Provide administrative support to the Estates and Facilities Helpdesk as required.
• Uphold the Trust’s values — Caring, Learning, and Growing — and maintain high standards of confidentiality, information governance, and health and safety.

Detailed job description and main responsibilities

Please see attached Documents for the full Job Description and Person Specification for the role of the Estates Asset Clerk.