# Estates and Facilities Administrator

> NHS job listing from Job Clerk for North West Anglia NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/estates-and-facilities-administrator/f9cd6ad6-238a-406d-8cc4-f53a794a55e3
- **Markdown:** https://www.jobclerk.com/job/estates-and-facilities-administrator/f9cd6ad6-238a-406d-8cc4-f53a794a55e3.md

## Summary

- **Status:** Live
- **Employer:** North West Anglia NHS Foundation Trust
- **Town:** Peterborough
- **Region:** East of England
- **Country:** England
- **Profession:** Estates and facilities
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum
- **Contract type:** Fixed term: 6 months (or Secondment)
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-07-24T23:59:00.000Z
- **Posted:** 2026-07-10T08:31:25.318Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Cambridgeshire/Peterborough/North_West_Anglia_NHS_Foundation_Trust/Estates_Facilities/Estates_Facilities-v8146169
- **Application URL:** https://apps.trac.jobs/job-advert/8146169?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.nwangliaft.nhs.uk

## Job Content

### Job overview

The Facilities Administrator will provide comprehensive administrative support to the FM team, ensuring the smooth coordination, organisation and delivery of the day-to-day facilities services.  This role underpins the team’s effectiveness by managing essential administration duties, maintaining accurate records and supporting efficient communication and workflow across all FM functions.

### Main duties of the job

- Provide day‑to‑day administrative support to the Estates & Facilities team.
- Maintain FM records, audits, compliance documents and Datix logs.
- Coordinate responses to FM issues and communicate service updates.
- Organise diaries, meetings, agendas, minutes and action tracking.
- Support recruitment, onboarding and maintain staff records including training, sickness and annual leave.
- Assist with policy updates, governance documentation and business continuity records.
- Raise purchase orders and support procurement processes.

### Detailed job description and main responsibilities

Please see the attached job description and person specification for more details no the responsibilities and skills and knowledge required for this role.

## Person Specification

### Experience

**Essential**

- Experience working in an administrative role within a busy environment
- Experience with maintaining accurate records, filing systems and documentation
- Experience coordinating meetings, preparing agenda’s and taking minutes

### Other Requirements

**Essential**

- Ability to work flexibly to meet service needs
- Ability to travel between sites if and when required

### Education and Qualifications

**Essential**

- Good general level of education (e.g. GCSE or equivalent), including English and Maths
- Evidence of ongoing professional development
- IT literacy with competence in Microsoft Office applications

**Desirable**

- NVQ Level 2 or above in Business Administration

### Knowledge/Skills and Abilities

**Essential**

- Understanding of confidentiality, data protection and information governance requirements
- Understanding of administrative processes and office systems
- Awareness of FM services or a willingness to learn
- Strong organisations skills with the ability to prioritise workload and meet deadlines
- Excellent communication skills, both written and verbal
- Ability to procedure clear, structured documentation, such as reports, minutes and briefing materials Ability to handle multiple tasks simultaneously and adapt to changing priorities

## Documents

- [staff benefits (pdf, 576.5kb)](https://www.healthjobsuk.com/documents?edoc=2886)
- [living our values (pdf, 260.7kb)](https://www.healthjobsuk.com/documents?edoc=1865)
- [we are team nwangliaft (pdf, 8.3mb)](https://www.healthjobsuk.com/documents?edoc=2745)
- [information for candidates (pdf, 5.7mb)](https://www.healthjobsuk.com/documents?edoc=2788)
- [estates and facilities administrator job description (pdf, 616.3kb)](https://www.healthjobsuk.com/documents?vdoc=10445344)
- [estates and facilities administrator person specification (pdf, 240.6kb)](https://www.healthjobsuk.com/documents?vdoc=10445345)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.