# Estates Administrator > NHS job listing from Job Clerk for Bedfordshire Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/estates-administrator/739d825b-ab75-42e6-ad12-904d1edcc8a8 - **Markdown:** https://www.jobclerk.com/job/estates-administrator/739d825b-ab75-42e6-ad12-904d1edcc8a8.md ## Summary - **Status:** Live - **Employer:** Bedfordshire Hospitals NHS Foundation Trust - **Town:** Luton - **Region:** East of England - **Country:** England - **Profession:** Estates and facilities - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent - **Employment type:** Full time, Flexible working, 37.5 hours per week (Monday - Friday) - **Closing date:** 2026-06-22T23:59:00.000Z - **Posted:** 2026-06-08T16:03:26.502Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Bedfordshire/Bedford/Bedfordshire_Hospitals_NHS_Foundation_Trust/Estates/Estates-v7993988 - **Application URL:** https://apps.trac.jobs/job-advert/7993988?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.ldh.nhs.uk ## Job Content ### Job overview Bedfordshire Hospitals NHS Foundation Trust is delighted to offer an exciting and varied opportunity within our Estates team. This role is ideal for an organised and proactive individual who thrives in a dynamic environment and enjoys supporting essential services. As part of the Estates and Facilities department, you will play a key role in providing specialist administrative support for the Trust’s Computer Aided Facilities Management (CAFM) system. In addition, you will deliver comprehensive administrative and secretarial support across the wider Estates and Facilities team, helping to ensure the smooth and efficient running of vital services that support patient care. This is a fantastic opportunity to contribute to a supportive team while developing your skills in a fast-paced and rewarding healthcare setting. ### Main duties of the job - Supporting the Estates managers with administration support. - Provide efficient and comprehensive administrative / secretarial support to the Estates Operations team. - Work closely with the other Estates Administrators covering each other’s workload during absences and at peak times. They will also be required to support the Estates & Facilities Managers with administrative/secretarial tasks and to provide cover for Estates Main Reception. - Good communication and tact are essential for this role to deal with the wide range of visitors to the department. - The successful candidate must have a high standard of IT literacy and be experienced and skilled at taking minutes of meetings. - The post holder must also be able to prioritise workload and work well under pressure. ### Detailed job description and main responsibilities The Job Description and Person Specification are attached to this job, please review for the full details and responsibilities Supporting the Head of Operational Estates and Senior Estates Managers with secretarial / administration support, to include arranging meetings, producing all paperwork required, booking venues and taking minutes / notes, and project support. Supporting the Estates Managers with administration support, to include: - Issuing events to operatives and contractors - Raising of sub-tasks for the maintenance team - The scheduling of jobs from Resource Scheduler, Event Director and Express Events, including maintaining annual leave records on the CAFM system - Handling maintenance queries via telephone and email - Assisting with updating and administrating records of the CAFM system and water hygiene monitoring system ## Job Details Bedfordshire Hospitals NHS Foundation Trust is delighted to offer an exciting and varied opportunity within our Estates team. This role is ideal for an organised and proactive individual who thrives in a dynamic environment and enjoys supporting essential services. As part of the Estates and Facilities department, you will play a key role in providing specialist administrative support for the Trust’s Computer Aided Facilities Management (CAFM) system. In addition, you will deliver comprehensive administrative and secretarial support across the wider Estates and Facilities team, helping to ensure the smooth and efficient running of vital services that support patient care. This is a fantastic opportunity to contribute to a supportive team while developing your skills in a fast-paced and rewarding healthcare setting. ## Job Description Supporting the Estates managers with administration support. Provide efficient and comprehensive administrative / secretarial support to the Estates Operations team. Work closely with the other Estates Administrators covering each other’s workload during absences and at peak times. They will also be required to support the Estates & Facilities Managers with administrative/secretarial tasks and to provide cover for Estates Main Reception. Good communication and tact are essential for this role to deal with the wide range of visitors to the department. The successful candidate must have a high standard of IT literacy and be experienced and skilled at taking minutes of meetings. The post holder must also be able to prioritise workload and work well under pressure. ## Responsibilities The Job Description and Person Specification are attached to this job, please review for the full details and responsibilities Supporting the Head of Operational Estates and Senior Estates Managers with secretarial / administration support, to include arranging meetings, producing all paperwork required, booking venues and taking minutes / notes, and project support. Supporting the Estates Managers with administration support, to include: Issuing events to operatives and contractors Raising of sub-tasks for the maintenance team The scheduling of jobs from Resource Scheduler, Event Director and Express Events, including maintaining annual leave records on the CAFM system Handling maintenance queries via telephone and email Assisting with updating and administrating records of the CAFM system and water hygiene monitoring system ## Person Specification ### Knowledge **Essential** - Knowledge of Estates & Facilities - Comprehensive knowledge of Microsoft Office i.e. Word, Excel & Outlook **Desirable** - Basic knowledge of Hard FM and related specialist terminology - Knowledge of working in a hospital environment ### Experience **Essential** - Experience of secretarial or administrative procedures and systems - Previous experience of providing comprehensive secretarial and administrative support in a pressured environment **Desirable** - Experience of using MiCAD - Experience of processing orders via Unit 4 System ### Qualifications **Essential** - Good standard of education including English & Maths to level 2 or equivalent **Desirable** - IT qualification at intermediate level in Power Point - Minute Taking experience ## Documents - [staff benefits (png, 1.6mb)](https://www.healthjobsuk.com/documents?edoc=2879) - [functional aspects (pdf, 176.4kb)](https://www.healthjobsuk.com/documents?vdoc=10278210) - [personal specification (pdf, 136.4kb)](https://www.healthjobsuk.com/documents?vdoc=10278209) - [bedford hospital site map (pdf, 2.6mb)](https://www.healthjobsuk.com/documents?edoc=2871) - [staff diversity network (pdf, 140.3kb)](https://www.healthjobsuk.com/documents?edoc=2866) - [information for disabled applicants (pdf, 98.7kb)](https://www.healthjobsuk.com/documents?edoc=2870) - [job description estates administrator (hard fm) (pdf, 232.4kb)](https://www.healthjobsuk.com/documents?vdoc=10278208) - [disclosure & barring information and recruitment of ex-offenders (pdf, 78.5kb)](https://www.healthjobsuk.com/documents?edoc=1456) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.