# Estates Administrative Assistant > NHS job listing from Job Clerk for London Ambulance Service NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/estates-administrative-assistant/9d3a84c3-c5f6-4993-9100-40e01b8222c3 - **Markdown:** https://www.jobclerk.com/job/estates-administrative-assistant/9d3a84c3-c5f6-4993-9100-40e01b8222c3.md ## Summary - **Status:** Live - **Employer:** London Ambulance Service NHS Trust - **Town:** London - **Region:** London - **Country:** England - **Profession:** Estates and facilities - **Grade:** Band 3 - **Salary:** £30,630 - £32,346 per annum inclusive of Outer HCAS - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-07-14T23:59:00.000Z - **Posted:** 2026-06-30T16:12:28.866Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/London/Bexleyheath_Kent/London_Ambulance_Service_NHS_Trust/Estates/Estates-v8050735 - **Application URL:** https://apps.trac.jobs/job-advert/8050735?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.londonambulance.nhs.uk ## Job Content ### Job overview To answer LAS Switchboard and provide administrative support to the Estates & Facilities Department. - First point of contact for the LAS switchboard.  Advising and redirecting callers to appropriate departments and organisations. ·  Able to work under pressure, possess good secretarial skills, administrative and organisational flair; and the ability to communicate effectively at all levels. ·  To be proficient in the Microsoft Office package.  Able to deal sensitively with confidential matters. ### Main duties of the job - Administrative support relating to general correspondence, minutes (attending meetings and taking minutes), tender documents, specifications and reports.  Distribution of documents. - Provide general telephone support for users within the organisation including fault reporting and management on maintenance issues. - To maintain and register all necessary test certificates and legal documents. - To deal with routine telephone enquiries. - Assist with the day to day running of the access control system as required. To give access, amend card details, save photos, print cards and ordering supplies. - Assist with the implementation of Abloy Keys to staff. Ensuring staff have the correct access. - Process orders via Estates Maintenance System and E-proc System and instruct contractors as required. - Responding to emails and requests received in the Estates Service Desk email account. - Process invoices via PIMS and liaise with Finance Department regarding all invoice queries and check invoices prior to processing to ensure accuracy in accordance with standing financial instructions.  Pursue any queries and obtain the correct invoices. ### Detailed job description and main responsibilities - For further details of the job description and main responsibilities, please see attached job description. ## Job Details To answer LAS Switchboard and provide administrative support to the Estates & Facilities Department. First point of contact for the LAS switchboard. Advising and redirecting callers to appropriate departments and organisations. · Able to work under pressure, possess good secretarial skills, administrative and organisational flair; and the ability to communicate effectively at all levels. · To be proficient in the Microsoft Office package. Able to deal sensitively with confidential matters. ## Job Description Administrative support relating to general correspondence, minutes (attending meetings and taking minutes), tender documents, specifications and reports. Distribution of documents. Provide general telephone support for users within the organisation including fault reporting and management on maintenance issues. To maintain and register all necessary test certificates and legal documents. To deal with routine telephone enquiries. Assist with the day to day running of the access control system as required. To give access, amend card details, save photos, print cards and ordering supplies. Assist with the implementation of Abloy Keys to staff. Ensuring staff have the correct access. Process orders via Estates Maintenance System and E-proc System and instruct contractors as required. Responding to emails and requests received in the Estates Service Desk email account. Process invoices via PIMS and liaise with Finance Department regarding all invoice queries and check invoices prior to processing to ensure accuracy in accordance with standing financial instructions. Pursue any queries and obtain the correct invoices. ## Responsibilities For further details of the job description and main responsibilities, please see attached job description. ## Person Specification ### Knowledge and Skills **Essential** - Proven planning and organisational skills - Ability to deliver deadlines through effective time management skills; including ability to prioritise work and manage distractions and conflicting demands - Demonstrate working knowledge of computer applications; keyboard skills to include use of Microsoft Word, Excel, as well as email and internet experience - Ability to work under pressure and to deadlines without compromising standards of performance. - Ability to deal sensitively with confidential matters - Good troubleshooting and analytical skills ### Qualifications, Accreditations, Education, Experience **Essential** - Proven administrative experience ## Documents - [estates & facilities administrator (pdf, 568.5kb)](https://www.healthjobsuk.com/documents?vdoc=10340120) - [using artificial intelligence (ai) (pdf, 378.6kb)](https://www.healthjobsuk.com/documents?edoc=2945) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.