# ESR Administrator > NHS job listing from Job Clerk for Dorset Healthcare University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/esr-administrator/64bfaa99-f91f-42cc-b1f3-7629d03acce9 - **Markdown:** https://www.jobclerk.com/job/esr-administrator/64bfaa99-f91f-42cc-b1f3-7629d03acce9.md ## Summary - **Status:** Live - **Employer:** Dorset Healthcare University NHS Foundation Trust - **Location:** Dorset HealthCare HQ - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 p.a. - **Contract type:** 12 months (Fixed Term or Secondment) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-10-27T23:59:00.000Z - **Posted:** 2026-10-13T14:15:34.688Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Dorset/Poole/Dorset_HealthCare_University_NHS_Foundation_Trust/ESR_Administrator/ESR_Administrator-v8345863 - **Application URL:** https://apps.trac.jobs/job-advert/8345863?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.dorsethealthcare.nhs.uk ## Job Content ### Job overview We are looking for a proactive and highly motivated ESR Administrator to join our team during an exciting period of growth, innovation and preparation for the future workforce solution. We are dedicated to enhancing and expanding the ESR system and services we provide to all staff at Dorset HealthCare University Foundation Trust. As the primary workforce management system used across the NHS, ESR plays a pivotal role in our operations. By joining our team, you will contribute to driving positive change within the trust, helping us deliver improved services and support to all employees. The ideal candidate will have previous experience with ESR. As an ESR Administrator you will provide essential support to our staff by managing access and training needs via the service desk, maintaining, reporting, and reviewing accounts, roles, work structure’s and data quality within ESR. Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful. ### Main duties of the job You will play a key role in delivering and maintaining Manager, Administrator, Supervisor and Employee Self-Service. Optimising existing system functionalities, and implementing new features and functionality across various departments and teams. The role of ESR Administrator will include providing training needs and ongoing support to all staff and their use of Self-Service, and working cooperatively and maintaining close working relationships with our other trusts departments, particularly HR, Payroll, Finance and Rostering. It is essential that you have excellent IT Skills, including Microsoft Office, Teams and Outlook. Previous experience of ESR and Self-Service is desirable but not essential as full training will be provided. You must be methodical, organised, and work to a high standard with a flexible approach and understanding of the need to respond/deliver work across a diverse area within tight timescales. The role is based at our Dorset HealthCare HQ site in Poole and a weekly presence is required on site. There may also be the need for occasional travel to our other sites around Dorset. The post holder may be required to work flexibly to meet the needs of the service. ### Detailed job description and main responsibilities For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role. All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net ## Person Specification ### Skills **Essential** - Ability to prioritise workloads and work to deadlines - Excellent communication (written and verbal), able to relate to and communicate with all levels of staff - Excellent IT skills (e.g. MS Office, spreadsheets) - Ability to produce and analyse data ### Experience **Essential** - Demonstrable ability gained through experience in a similar role - Experience in delivering training to peers/colleagues **Desirable** - Experience of working in the NHS / public sector - Experience in service improvement / change management ### Qualities and Disposition **Essential** - Able to manage conflict and difficult conversations in a positive and effective manner, escalating to senior team members when appropriate - Well organised individual - Able to work well and remain calm under pressure ### Qualifications / Education **Essential** - Educated to diploma level or equivalent experience gained in a similar role - IT qualifications e.g. ECDL or equivalent experience **Desirable** - Knowledge and experience in the build, configuration, use and training of ESR Self Service system or other IT based systems ## Documents - [jd&ps (pdf, 501.6kb)](https://www.healthjobsuk.com/documents?vdoc=10691400) - [dbs information (pdf, 22.9kb)](https://www.healthjobsuk.com/documents?edoc=2340) - [staff benefits leaflet (pdf, 316.1kb)](https://www.healthjobsuk.com/documents?edoc=695) - [pay scales from 1 april 2026 (pdf, 44.7kb)](https://www.healthjobsuk.com/documents?edoc=1941) - [applications recruitment flowchart (pdf, 434.1kb)](https://www.healthjobsuk.com/documents?edoc=866) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.