# Employee Services Coordinator – Medical HR

> NHS job listing from Job Clerk for Frimley Health NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/employee-services-coordinator-medical-hr/1037a0cd-2051-48c6-b67c-9409e3c47e0f
- **Markdown:** https://www.jobclerk.com/job/employee-services-coordinator-medical-hr/1037a0cd-2051-48c6-b67c-9409e3c47e0f.md

## Summary

- **Status:** Live
- **Employer:** Frimley Health NHS Foundation Trust
- **Location:** Heatherwood Hospital (SL5 7GB)
- **Workplace type:** onsite
- **Profession:** Coordinator (discipline unspecified)
- **Salary:** £29812.00 to £32715.00
- **Contract type:** 12 months (Fixed Term)
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-10-11T22:59:00.000Z
- **Posted:** 2026-10-02T13:43:13.185Z
- **Source information URL:** https://www.healthjobsuk.com/job/-v8335000
- **Application URL:** https://apps.trac.jobs/job-advert/8335000?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.fhft.nhs.uk

## Job Content

### Job overview

### Accelerate you career within Medical Workforce!

Join Frimley's Medical Workforce Team and play a key role in delivering a responsive, high-quality employment service to our doctors and managers.

We are looking for an organised and customer-focused Employee Services Coordinator to join our Medical HR team.

### The Role

You will provide high-quality administrative and advisory support across the employee lifecycle, acting as a key point of contact for doctors, managers and colleagues.

This role includes responding to queries on doctors’ terms and conditions, processing contractual changes, preparing employment documentation and supporting visa and immigration-related enquiries.

### About You

You will need excellent attention to detail, strong communication skills and the ability to manage competing priorities in a busy HR environment.

### Why Frimley NHS Foundation Trust

- Join an NHS Trust dedicated to transforming lives every day.
- Enjoy flexible work, great benefits, and a dynamic team culture.

### Main duties of the job

- Respond to employment queries, providing accurate advice
- Process contractual variations, staff changes and leavers accurately and promptly.
- Prepare certificates of employment and other employment documentation.
- Maintain accurate employee records and update the Electronic Staff Record (ESR).
- Assist with visa and immigration-related queries
- Advise managers on operational employment matters and doctors’ terms and conditions.
- Undertake Registration Authority duties, including supporting smartcard management.
- Deliver excellent customer service

### Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

## Person Specification

### Experience

**Essential**

- Experience of working with HR and processes and procedures
- Experience of working in a customer service environment and part of a team

**Desirable**

- Experience of using the Electronic Staff Record (ESR) system
- Experience of working in a Medical Workforce department

### Qualifications

**Essential**

- A-levels or equivalent academic standard, or equivalent experience
- Certificate in HR Practice (CHRP / CPP) or equivalent level of experience

**Desirable**

- Evidence of continuing professional development

### Skills & Knowledge

**Essential**

- Excellent customer service, communication and interpersonal skills
- Ability to manage conflicting priorities and work to tight deadlines and targets
- Excellent organisational and planning skills
- Knowledge of records management, information governance and data protection

**Desirable**

- Understanding of UK immigration law and work permit regulations
- Knowledge of NHS terminology / procedures

### Special Requirements

**Essential**

- Ability to travel across Trust sites

## Documents

- [trust values (pdf, 577.9kb)](https://www.healthjobsuk.com/documents?edoc=736)
- [employee services coordinator – medical workforce (pdf, 152.4kb)](https://www.healthjobsuk.com/documents?vdoc=10664086)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.