# Emergency and Acute Medicine Medical Rota Coordinator > NHS job listing from Job Clerk for Bedfordshire Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/emergency-and-acute-medicine-medical-rota-coordinator/3c920d4d-9b71-4a79-8024-528fcb1dc499 - **Markdown:** https://www.jobclerk.com/job/emergency-and-acute-medicine-medical-rota-coordinator/3c920d4d-9b71-4a79-8024-528fcb1dc499.md ## Summary - **Status:** Live - **Employer:** Bedfordshire Hospitals NHS Foundation Trust - **Location:** Luton and Dunstable University Hospital - **Workplace type:** onsite - **Profession:** Rota coordinator - **Grade:** Band 5 - **Salary:** £32073.00 to £39043.00 - **Contract type:** Secondment: 6 months - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-10-25T23:59:00.000Z - **Posted:** 2026-10-16T13:47:13.441Z - **Source information URL:** https://www.healthjobsuk.com/job/-v8318602 - **Application URL:** https://apps.trac.jobs/job-advert/8318602?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.ldh.nhs.uk ## Job Content ### Job overview This is an exciting opportunity to join the dynamic Acute and Emergency Medicine team as the Rota Coordinator. The aim of this role is to produce and co-ordinate all Emergency Department junior doctor and consultant rotas, the Conveyance Avoidance Helpline consultants rotas, SDEC doctors and Acute Medicine consultant rotas. The post holder will be required to co-ordinate, log and monitor all types of leave for junior doctors and consultants in the Emergency Department, SDEC and consultants in the Acute Medicine department. To act as the first point of contact for issues relating to Junior Doctors and consultants, (e.g. sickness absence reporting, annual leave, study leave, shift swaps, locum cover) To ensure there are sufficient number of junior doctors on any particular day, and the skill mix is correct To find locum doctors to fill any gaps in the rota. Key relationships include multidisciplinary staff within Acute and Emergency Medicine, the Human Resources Department / Medical Workforce Team, staff in the Centre of Multi-Professional Education and Training (COMET). This post is suitable for secondment subject to agreement of your existing manager. Please refer to the secondment policy for more information. ### Main duties of the job Distribute and maintain the master copy of the junior doctor and consultant rotas Maintain the contact list for junior medical staff and consultants and distribute information as required Ensure all posts are covered at all times Complete sickness absence notifications, ensuring relevant team/on-call consultants are notified Arrange cover for staff reporting sick by checking if internal cover can be arranged before proceeding to outside locums and agency staff Inform senior medical staff where return to work interviews are required and maintain accurate record keeping of such interviews Provide a weekly staffing list for the on-call teams and bed management group Distribute a weekly rota to all the Emergency Department and Acute Medicine staff Co-ordinate all junior doctor and consultant requests for study leave and annual leave ensuring rota rules and procedures have been followed Keep a record of all medical staff absences and raise any issues with Clinical Directors or management team ### Detailed job description and main responsibilities Manage all leave taken ensuring the right amount of annual leave is taken and taken appropriately To act as the link between junior doctor staff and Clinical Directors / Management team, ensuring all issues raised by the junior doctors are highlighted in the appropriate forums To help coordinate, produce and distribute all junior doctor information packs and liaise with consultant and medical education staff in the delivery of the speciality induction programme Review rota at changeover periods to ensure appropriate staffing levels Ensure individual rotas have been distributed 6 weeks prior to any new doctor starting Record junior doctor and consultant attendances at formal training events, induction meetings and meetings with educational supervisors Allocate junior doctors to shifts in paeds/resus/majors according to the rules set out by the consultant body Liaise with the ED Senior Nursing team (Matron/dHoN/HoN) about Emergency Nurse Practitioner rota to ensure there is sufficient cover in minor injuries Liaise with the Physician Associate rota co-ordinator to ensure there is sufficient cover on weekends Allocate junior doctors to present on teaching days according to the rules set out by the consultant body Devise a system of “shift swapping” recording who has agreed to undertake shifts and authorised by the consultant Keep the educational supervisors of the junior doctor informed of unauthorised absences Keep the General Manager and Clinical Director aware of any significant cost pressures Assist the General Manager in the effective management of all clinical and non-clinical risks arising from any of the rotas ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Other **Essential** - Flexibility to meet the needs of the Service Lines ### Knowledge **Essential** - Competent in Administrative/Clerical procedures - Understanding of Data Protection Act - Full range of Administrative Skills - Ability to understand and implement working rotas. **Desirable** - Working knowledge of Working Time Directive and New Deal - Understanding of Junior Doctors grades and training needs ### Experience **Essential** - Significant experience of working in an administrative role - Excellent understanding of the NHS/Healthcare Sector **Desirable** - Previous experience in scheduling/rota coordination ### Qualifications **Essential** - Good standard of General Education - 5 A to C grade GCSEs or equivalent including English Language - Demonstrated commitment to further education or training **Desirable** - Advanced Excel training ### Personal Skills **Essential** - Ability to work under pressure - Excellent organisational and communications skills - Negotiation, influencing and persuasion skills ## Documents - [staff benefits (png, 1.6mb)](https://www.healthjobsuk.com/documents?edoc=2879) - [job description (pdf, 224.6kb)](https://www.healthjobsuk.com/documents?vdoc=10639916) - [functional aspects (pdf, 136.4kb)](https://www.healthjobsuk.com/documents?vdoc=10639918) - [person specification (pdf, 40.5kb)](https://www.healthjobsuk.com/documents?vdoc=10639917) - [l&d hospital site map (pdf, 96.8kb)](https://www.healthjobsuk.com/documents?edoc=1454) - [bedford hospital site map (pdf, 2.6mb)](https://www.healthjobsuk.com/documents?edoc=2871) - [staff diversity network (pdf, 140.3kb)](https://www.healthjobsuk.com/documents?edoc=2866) - [information for disabled applicants (pdf, 98.7kb)](https://www.healthjobsuk.com/documents?edoc=2870) - [disclosure & barring information and recruitment of ex-offenders (pdf, 78.5kb)](https://www.healthjobsuk.com/documents?edoc=1456) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.