# Elective Admissions Officer > NHS job listing from Job Clerk for The Newcastle upon Tyne Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/elective-admissions-officer/08abf4c3-3f0c-4fa1-8fdd-d797fb5dda92 - **Markdown:** https://www.jobclerk.com/job/elective-admissions-officer/08abf4c3-3f0c-4fa1-8fdd-d797fb5dda92.md ## Summary - **Status:** Live - **Employer:** The Newcastle upon Tyne Hospitals NHS Foundation Trust - **Location:** Freeman Hospital - **Workplace type:** onsite - **Profession:** Appointments administrator - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pro rata - **Contract type:** Fixed term: 10 months (Until 24 June 2027 - Secondment Opportunity) - **Employment type:** Part time - 26.25 hours per week (26 Hours 15 Minutes/Week) - **Closing date:** 2026-09-13T22:59:00.000Z - **Posted:** 2026-09-03T23:28:05.675Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Tyne_Wear/Freeman_Hospital/The_Newcastle_upon_Tyne_Hospitals_NHS_Foundation_Trust/Cardiothoracic_Waiting_List_Management/Cardiothoracic_Waiting_List_Management-v8270530 - **Application URL:** https://apps.trac.jobs/job-advert/8270530?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.newcastle-hospitals.org.uk ## Job Content ### Job overview An exciting opportunity has arisen for a Band 3 Elective Admissions Officer within the Cardiothoracic Clinical Board. This position is fixed term until 24th June 2027. If you are enthusiastic, organised and well-motivated we want you to join our waiting list team. This is an ideal opportunity to showcase your skills in supporting Cardiothoracic to achieve full theatre utilisation and excellent waiting list maintenance to provide a quality patient experience. This position requires excellent organisational and communication skills to ensure our 18 Week Waiting times are met. The successful candidate will need to demonstrate experience of working in a fast-paced environment to ensure robust and timely management of Waiting Lists. You will work alongside a range of Consultants and Admin teams, therefore it is essential that you have the ability to build relationships and maintain a professional approach. If you have a pro-active approach, are a problem solver and your passion is to support and put the patient’s needs at the forefront, then this is the ideal role for you. - Interview Date 29 September 2026 - 26 Hours 15 Minutes/Week - You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy NO AGENCIES PLEASE ### Main duties of the job If successful, you will be responsible for co-ordinate waiting lists in an efficient manner by liaising with consultants and other Admin teams to ensure waiting lists are accurate, well utilised and maintained to standard in line with the Trust’s waiting times and the Trust’s Patient Access Policy. - NHS IT Systems - NHS Waiting list experience/knowledge - Knowledge of 18 Week pathways - Patient confidentiality - Good communication skills - Demonstrates problem solving skills - Highly motivated and able to motivate others - Patient Focused - Ability to meet deadlines You should be self-motivated, reliable and well organised with excellent communication and interpersonal skills. Be able to demonstrate knowledge of waiting lists and be able to work efficiently and methodically with good attention to detail without direct supervision. The post holder should be flexible to the needs of the service with a positive and proactive attitude. The post holder will be required to have excellent communication skills, be able to prioritise workload effectively with excellent attention to detail. The role is fast paced and you must be able to deal with sensitive and contentious information. ### Detailed job description and main responsibilities - The Elective Admissions administrative service contributes towards a systematic approach to delivering the NHS commitments for access to elective and day case surgery, specifically the drive to guarantee maximum waiting times and introduce patient choice through booking systems. The sensitivity around clinical and management priorities will require the post holder to work with and have the confidence of Consultants and Directorate Managers. - Information management and data quality is essential to ensuring effective management of waiting lists. - Through robust booking systems the service aims to maximise theatre utilisation and maintain NHS patient access targets. This will require the service to have a strong patient focused approach ensuring that written and verbal communication with patients is conducted in a professional and receptive manner. The booking of admission dates will entail a telephone contact facility. Patient confidentiality must be observed at all times. ## Person Specification ### Skills & Abilities **Essential** - Good communication skills - Analytical and Numerical skills - Proven organisational skills - Problem solving skills - Proficient organisational skills **Desirable** - Ability to work under pressure and remain calm ### Knowledge & Experience **Essential** - Previous administration experience - Knowledge of MS Office (incl. Excel, Word & Outlook) **Desirable** - Operational Experience of Waiting List Management Processes - Knowledge of Trust eRecord system - Understanding of NHS Waiting list management definitions - Understanding of the NHS Constitution and NHS Operating Framework - Customer service and call handling experience - NHS administration experience ### Qualifications & Education **Essential** - NVQ Level 3 or equivalent level qualification or experience ## Documents - [jd & ps (pdf, 116.1kb)](https://www.healthjobsuk.com/documents?vdoc=10585571) - [newcastle staff benefits (pdf, 274.4kb)](https://www.healthjobsuk.com/documents?edoc=2721) - [behaviour and civility charter (pdf, 93.8kb)](https://www.healthjobsuk.com/documents?edoc=2922) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.