# EA to the Clinical Director, Assoc Medical Director and Head of P&P > NHS job listing from Job Clerk for South London and Maudsley NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ea-to-the-clinical-director-assoc-medical-director-and-head-of-pandp/f9aa4546-1032-4792-b19c-42dab4caa3ad - **Markdown:** https://www.jobclerk.com/job/ea-to-the-clinical-director-assoc-medical-director-and-head-of-pandp/f9aa4546-1032-4792-b19c-42dab4caa3ad.md ## Summary - **Status:** Live - **Employer:** South London and Maudsley NHS Foundation Trust - **Location:** Bethlem Royal Hospital - **Workplace type:** onsite - **Profession:** Medical director - **Grade:** Band 5 - **Salary:** £38,488 - £46,852 Per Annum inclusive of HCAS - **Contract type:** 12 months (Fixed term) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-11-15T23:59:00.000Z - **Posted:** 2026-10-30T14:11:01.351Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/London/London/South_London_Maudsley_NHS_Foundation_Trust/Administration/Administration-v8352242 - **Application URL:** https://apps.trac.jobs/job-advert/8352242?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.slam.nhs.uk ## Job Content ### Job overview To provide a fully comprehensive and first-class business administration service to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. Front of house, reputation and professional response is essential to achieve this. The post holder will deal with a broad range of very complex and sensitive issues and be a key point of contact, dealing with a wide range of staff and patients across the Trust, with external partners, the independent and private sectors. To be a key resource to the Senior Management Team; ensuring the delivery of key operational and strategic objectives. This will result in the post holder leading and having responsibility for the development and implementation of specific projects and functions such as the various on-call rota’s, Medical recruitment and CT induction programme. ### Main duties of the job - To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such , arranging local, national or international visits. - To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy. - To be responsible for ensuring the Senior Management team operates efficiently and effectively. This will include: - Providing high level administrative and diary management support to sensitive and highly confidential situations. - Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions - Supporting the On-Call rotas. - Organising all aspects relating to the recruitment of staff including the completion of ECFs, Job description liaison, advertising vacancies internally and externally and co-ordinating the interview process. - To organize and facilitate Honorary SLaM Contracts within the service. - Responding to a wide range of requests, enquiries and problems from Trust Board Level downwards and from the private and independent sectors. You will take action to ensure they are dealt with and resolved quickly, efficiently and sensitively as possible. You will be required to show a high level of discretion. ### Detailed job description and main responsibilities - Key Responsibilities - To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such as booking travel arrangements, arranging local, national or international visits. - To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. - To Support other Senior Leadership Group members as required. - Providing high level administrative and diary management support to sensitive and highly confidential situations. - Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions - Supporting the various On-Call rotas and leads. - To Organise and administer the CT Induction Programme, ensuing feedback and evaluation of the training is in place - To maintain annual leave, study leave and sickness and absence recording on behalf of the Medical Consultants. - To provide a front of house service for the senior management offices, including managing the supplies ordering process, as well as general housekeeping. - To support the administration team in ensuring that all admin and office process documents, structure charts and contact lists are maintained and that they are communicated throughout the Directorate as appropriate. - To support the coordination and dissemination of teaching, training and education materials across the Directorate. - To provide cross-cover in the event of absence within the senior leadership admin team. - To coordinate events for both internal and external agencies such as team building events, structured away time, functions, conferences, workshops and visits from external organisations. - *Please refer to the job description for further details. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Experience **Essential** - Extensive administration experience with a thorough working knowledge of efficient and effective office procedures - Senior level secretarial and administration experience - Experience of organising large events and meetings involving both internal and external agencies - Experience of minute taking and transcribing detailed notes and minutes of meetings - Experience of managing the "front of house" service for an office and team **Desirable** - Experience of working in an NHS Environment or similar complex environment - Experience of working within a framework of confidentiality ### Qualifications **Essential** - Educated to degree level (or equivalent) ### Knowledge and Skills **Essential** - In depth knowledge of general admin procedures - Excellent written skills including grammar, spelling and punctuation - Excellent keyboard & IT skills, including the ability to use the MS Office packages Word, Excel, PowerPoint and Outlook - Excellent interpersonal and oral communication skills. This includes the ability to tailor communication styles to engage with a range of staff, senior clinicians and managers - Ability to create, develop and maintain computer-based systems including spreadsheets and databases - Producing correspondence, reports, spreadsheets and presentational material - Ability to communicate complex, sensitive information with a range of staff both within and outside the organisation. To liaise with a variety of external partner agencies and organisations, negotiating and persuasive skills are required - To liaise with a variety of external partner agencies and organisations, negotiating and persuasive skills are required - Excellent self and time management skills. Ability to organise and prioritise own workload and to work autonomously and unsupervised, seeking advice when necessary - Able to investigate a variety of issues, to propose solutions and to deal appropriately with complex enquiries - Able to work flexibly in an ever changing environment **Desirable** - Understanding of mental health issues - Ability to be flexible and work to strict deadlines - Knowledge of electronic ‘Patients Journey’ System ## Documents - [slam staff benefits (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=2341) - [happy to talk flexible working (pdf, 680.1kb)](https://www.healthjobsuk.com/documents?ddoc=1723) - [band 5 executive assistant-clinical director, associate medical director and head of psychology & psychotherapy-fixed term contract (pdf, 232.4kb)](https://www.healthjobsuk.com/documents?vdoc=10677996) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.