# e-Rostering System Administrator

> NHS job listing from Job Clerk for London North West University Healthcare NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/e-rostering-system-administrator/940e5b11-63ca-4f68-85be-a2db19a9984b
- **Markdown:** https://www.jobclerk.com/job/e-rostering-system-administrator/940e5b11-63ca-4f68-85be-a2db19a9984b.md

## Summary

- **Status:** Archived / closed
- **Employer:** London North West University Healthcare NHS Trust
- **Location:** Northwick Park Hospital
- **Workplace type:** onsite
- **Profession:** Administrative and IT
- **Grade:** Band 4
- **Salary:** £33,262 - £36,027 PA
- **Contract type:** 18 months (Fixed term/ Secondment)
- **Employment type:** Full time - 37.5 hours per week (Mon-Fri 9-5)
- **Closing date:** 2026-10-14T22:59:00.000Z
- **Posted:** 2026-10-09T10:30:41.983Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/London/Harrow/London_North_West_University_Healthcare_NHS_Trust/People_Services_ERostering_Department/People_Services_ERostering_Department-v8254199
- **Employer website:** https://www.lnwh.nhs.uk

## Job Content

### Job overview

An opportunity has arisen for an E-Rostering System Administrator to join the Trust’s E-Rostering Team at Band 4. This is an 18 month fixed term post providing business as usual cover to maintain operational continuity and ensure essential e-rostering activities continue to be delivered effectively.

### Main duties of the job

The E-Rostering Administrator is responsible for maintaining accurate and up to date Medical and Dental workforce data within the Trust’s electronic rostering system. The post holder will ensure that information received from Medical Staffing, rota coordinators, managers and other authorised teams is reflected accurately and within agreed timescales.

The post holder will maintain day to day administration and effective use of the electronic rostering system, including staff records, roster structures, establishment data, user access, organisational changes and agreed system requirements. Rota coordinators remain responsible for managing and maintaining operational rotas.

This role provides system support, technical updates, guidance and data quality assurance to ensure the system reflects current workforce and service requirements.

The post holder will support business as usual activities, assist with agreed changes to system requirements, maintain data quality, support reporting and payroll related processes, and provide guidance to users on correct electronic rostering processes.

### Detailed job description and main responsibilities

To view the main responsibility, please see the attached the Job Description and Person Specification.

## Person Specification

### Education/Qualification

**Essential**

- Relevant degree or equivalent experience
- Evidence of continuous professional development

**Desirable**

- Teaching/Training Qualification

### Knowledge and experience

**Essential**

- Experience working within NHS rostering, workforce, or HR systems
- Experience of maintaining workforce, HR, rostering or operational system data
- Experience of supporting workforce administration or rota related processes
- Understanding of Resident Doctor rotation processes and the importance of accurate system records.
- Experience of producing reports, checking data quality and resolving data discrepancies.
- Experience in system configuration or data management
- Experience working with stakeholders across services
- Experience of supporting business as usual processes and working to operational deadlines.

**Desirable**

- Understanding of Agenda for Change & Medical and Dental terms and conditions, Working Time Regulations or roster compliance principle
- Knowledge of payroll, workforce information or establishment control processes.

### Skills, abilities, and attributes

**Essential**

- Strong technical aptitude in system configuration and data handling
- High level of accuracy and attention to detail
- Ability to translate requirements into system configuration (with guidance)
- Strong organisational and time management skills
- Ability to work independently and meet project deadline
- Effective communication and stakeholder engagement skills
- Ability to support training delivery and user engagement
- Ability to explain system processes and provide clear guidance to users

**Desirable**

- Confidence in presenting system functionality to users
- Ability to support small scale service improvements within agreed processes.

## Documents

- [heart values (pdf, 158.5kb)](https://www.healthjobsuk.com/documents?edoc=2615)
- [guidance for applying (pdf, 914.7kb)](https://www.healthjobsuk.com/documents?edoc=1549)
- [e-rostering system administrator job description & person specification (pdf, 480.3kb)](https://www.healthjobsuk.com/documents?vdoc=10608449)

## Agent Notes

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