# Directorate Support Secretary > NHS job listing from Job Clerk for University Hospitals of North Midlands NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/directorate-support-secretary/3af09a93-e703-4435-ad7e-055fbfb71d20 - **Markdown:** https://www.jobclerk.com/job/directorate-support-secretary/3af09a93-e703-4435-ad7e-055fbfb71d20.md ## Summary - **Status:** Live - **Employer:** University Hospitals of North Midlands NHS Trust - **Town:** Stoke On Trent - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pro rata - **Contract type:** 6 months (Part-time: 30 hours per week. Fixed-term until end December 2026.) - **Employment type:** 6 months (Part-time: 30 hours per week. Fixed-term until end December 2026.)Part time - 30 hours per week (Days and hours per day to be confirmed on appointment.) - **Closing date:** 2026-06-15T23:59:00.000Z - **Posted:** 2026-06-01T13:31:09.910Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Staffordshire/StokeonTrent/University_Hospitals_North_Midlands_NHS_Trust/Administration/Administration-v8049234 - **Application URL:** https://apps.trac.jobs/job-advert/8049234?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.uhnm.nhs.uk ## Job Content ### Job overview At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations. Job Overview: Directorate Support Secretary  - 30 hours per week An exciting opportunity has arisen for a highly motivated Directorate Support Secretary to work in the Digestive Diseases Directorate at the University Hospital of North Midlands Trust.  Based on the Royal Stoke site, however cross-site working at the CDC and County Hospitals may be required on occasion. ### Main duties of the job This post will support the Digestive Diseases Directorate Senior Management Team in ensuring the smooth running of the secretarial processes, specifically supporting the  coordination and minuting of departmental meetings, support in collation of evidence required for the departments JAG accreditation, raising purchase requisitions and requests for Waiting List Initiative TI shifts,  raising invoice payments, and supporting the Training Centre Manager with the coordination and facilitation of specialist courses. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team. Key tasks include: Liaising with other departments, raising invoices and purchase order requests, organising an electronic diary and managing room bookings, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence,  supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM.  There may also be a need to provide support to the Endoscopy Booking Team on occasion. ### Detailed job description and main responsibilities The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department. The post holder is required to provide a comprehensive secretarial support to the Endoscopy Departmental Senior Management Team (Head of Operations, Service Manager, Business Support Manager, Senior Operational Services Manager, Clinical Lead, Matron, Lead Nurse for JAG, Unit Managers and Training Centre Manager). This will involve liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence,  supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM . ## Job Details At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations. Job Overview: Directorate Support Secretary - 30 hours per week An exciting opportunity has arisen for a highly motivated Directorate Support Secretary to work in the Digestive Diseases Directorate at the University Hospital of North Midlands Trust. Based on the Royal Stoke site, however cross-site working at the CDC and County Hospitals may be required on occasion. ## Job Description This post will support the Digestive Diseases Directorate Senior Management Team in ensuring the smooth running of the secretarial processes, specifically supporting the coordination and minuting of departmental meetings, support in collation of evidence required for the departments JAG accreditation, raising purchase requisitions and requests for Waiting List Initiative TI shifts, raising invoice payments, and supporting the Training Centre Manager with the coordination and facilitation of specialist courses. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team. Key tasks include: Liaising with other departments, raising invoices and purchase order requests, organising an electronic diary and managing room bookings, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM. There may also be a need to provide support to the Endoscopy Booking Team on occasion. ## Responsibilities The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department. The post holder is required to provide a comprehensive secretarial support to the Endoscopy Departmental Senior Management Team (Head of Operations, Service Manager, Business Support Manager, Senior Operational Services Manager, Clinical Lead, Matron, Lead Nurse for JAG, Unit Managers and Training Centre Manager). This will involve liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM . ## Person Specification ### Essential Qualifications **Essential** - - Knowledge of Microsoft office 365 package including Word and Excel - - Good General Education with passes in English and Maths (Grade c or equivalent) ### Knowledge, Skills, Training and Experience **Essential** - - Administration / clerical background - - Transcribing minutes & Audio typing - - Ability to work under pressure when issued with deadlines Reliability ## Documents - [policy ex-offenders (pdf, 36.1kb)](https://www.healthjobsuk.com/documents?edoc=1001) - [speaking up policy (pdf, 523.6kb)](https://www.healthjobsuk.com/documents?edoc=2142) - [dbs code of practice (pdf, 54.9kb)](https://www.healthjobsuk.com/documents?edoc=1004) - [family relocation information (pdf, 1.0mb)](https://www.healthjobsuk.com/documents?edoc=1118) - [infection control statement (pdf, 107.5kb)](https://www.healthjobsuk.com/documents?edoc=1003) - [recruitment reasonable adjustments (pdf, 122.1kb)](https://www.healthjobsuk.com/documents?edoc=2872) - [job description & person specification (pdf, 832.5kb)](https://www.healthjobsuk.com/documents?vdoc=10338387) - [statement handling – updated from policy (pdf, 33.6kb)](https://www.healthjobsuk.com/documents?edoc=1000) - [trust policy on managing risk associated with safeguarding children (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=1007) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.