# Digital Health Records Scanning Co-ordinator

> NHS job listing from Job Clerk for East Sussex Healthcare NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/digital-health-records-scanning-co-ordinator/b7bfd523-cb13-49ab-bf0f-96f625f6c18e
- **Markdown:** https://www.jobclerk.com/job/digital-health-records-scanning-co-ordinator/b7bfd523-cb13-49ab-bf0f-96f625f6c18e.md

## Summary

- **Status:** Live
- **Employer:** East Sussex Healthcare NHS Trust
- **Town:** St Leonards On Sea
- **Region:** South East
- **Country:** England
- **Profession:** Administrative and IT
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum, pro rata
- **Contract type:** Permanent: up to
- **Employment type:** Part time - 30 hours per week
- **Closing date:** 2026-07-23T23:59:00.000Z
- **Posted:** 2026-07-09T10:12:18.683Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/East_Sussex/Eastbourne/East_Sussex_Healthcare_NHS_Trust/Digital_Health_Records/Digital_Health_Records-v8130644
- **Application URL:** https://apps.trac.jobs/job-advert/8130644?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.esht.nhs.uk

## Job Content

### Job overview

We are seeking a Digital Health Records Scanning Coordinator who is detail-oriented, digitally proficient, and passionate about working for the NHS, to join our dynamic team and play a vital role in the digitisation of patient records.

In this role, you will be responsible for preparing, scanning, indexing, and quality-checking patient documents to ensure accurate and secure digital storage.  This essential function ensures complete and precise patient information is available at the point of care.

### Main duties of the job

- Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
- Operate desk top scanners and associated software to digitise patient records.
- Accurately index scanned documents into the Electronic Document Management System (EDMS).
- Perform quality assurance checks to ensure completeness, clarity, and accuracy of scanned records.
- Handle confidential patient information in accordance with GDPR and data protection policies.
- Collaborate with clinical and administrative teams to resolve discrepancies or missing information.
- Maintain scanning equipment and report technical issues promptly.

A good working knowledge of Digital Systems is desirable, but a flexible approach set against a fast moving environment is essential. We are looking for a well organised and motivated person, with a can-do attitude and a keen eye for detail to maintain a high quality digital patient record.

Potential applicants should ensure they evidence the skills listed above in their application.

### Detailed job description and main responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

## Person Specification

### Skills

**Essential**

- Good keyboard and IT skills including knowledge of Microsoft Office – Word, Excel and Outlook
- Able to work to deadlines
- Knowledge of filing systems
- Excellent written and verbal communication skills
- Ability to work on own initiative and as part of a team
- Able to work in a pressurised environment
- Effective time management skills
- Ability to accept and manage change

**Desirable**

- Knowledge of NHS IT systems

### Experience

**Essential**

- Evidence of substantial clerical experience, especially in relation to filing systems
- Experience and understanding of a Patient Administration System (PAS)
- Experience of an electronic Health Records tracking system
- Experience of an Electronic Document Management (EDM) System
- Previous experience of working in the NHS or similar organisation

### Qualifications

**Essential**

- Good standard of education to include GCSE or equivalent in English and Maths
- NVQ 3 in Business Administration or equivalent level of knowledge and experience
- Experience working within a Health Records or similar setting

**Desirable**

- IT qualification or Experience using multiple different IT software packages.

## Documents

- [guidance for applicants - afc (pdf, 152.4kb)](https://www.healthjobsuk.com/documents?edoc=672)
- [digital health records scanning co-ordinator (pdf, 368.6kb)](https://www.healthjobsuk.com/documents?vdoc=10427931)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.