# Digital Health Records Administration Assistant

> NHS job listing from Job Clerk for East Sussex Healthcare NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/digital-health-records-administration-assistant/b3095626-e2ea-4545-9332-7758ae29f520
- **Markdown:** https://www.jobclerk.com/job/digital-health-records-administration-assistant/b3095626-e2ea-4545-9332-7758ae29f520.md

## Summary

- **Status:** Live
- **Employer:** East Sussex Healthcare NHS Trust
- **Town:** St Leonards On Sea
- **Region:** South East
- **Country:** England
- **Profession:** Administrative and IT
- **Grade:** Band 2
- **Salary:** £25,272 per annum, pro rata
- **Contract type:** Fixed term: 18 months (Up to 18 Months)
- **Employment type:** Part time - 22.5 hours per week
- **Closing date:** 2026-07-23T23:59:00.000Z
- **Posted:** 2026-07-09T10:21:25.935Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/East_Sussex/StLeonards_On_Sea/East_Sussex_Healthcare_NHS_Trust/Admin/Admin-v8131678
- **Application URL:** https://apps.trac.jobs/job-advert/8131678?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.esht.nhs.uk

## Job Content

### Job overview

We are looking for a methodical and Digitally fluent Digital Health Records Clerk to join our Digital Health Records team. In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments. Your work will directly support the delivery of safe, efficient, and high-quality care.

You will need to be a highly organised and self-motivated individual with a proactive, can-do attitude, committed to delivering a high-quality digital patient record within the fast-paced and changing environment of Digital Health Records and Clinic Preparation.

### Main duties of the job

- Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.
- Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.
- Flag missing or incomplete information and follow up with appropriate departments
- Maintain confidentiality and comply with data protection regulations (e.g., GDPR)
- Collaborate with clinical and administrative staff to streamline patient flow
- Support digital record audits and quality improvement initiatives
- Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
- Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs
- Potential applicants should ensure they evidence the skills listed above in their application.

### Detailed job description and main responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

## Person Specification

### Skills

**Essential**

- Digital skills – computer literate
- Able to work to deadlines
- Knowledge of filing systems
- Knowledge of IT systems
- Good interpersonal skills and communication skills
- Able to work in a pressurised environment

**Desirable**

- Time Management skills
- Ability to accept and manage change

### Experience

**Essential**

- Able to demonstrate experience of attention to detail
- Ability to work on own initiative and as part of a team

**Desirable**

- Experience and understanding of a Patient Administration System (PAS)
- Experience of an electronic Health Records tracking system
- Experience of an Electronic Document Management (EDM) System

### Qualifications

**Essential**

- Good general education GCSE level equivalent Maths & English
- Ability to undertake additional training on departmental IT and manual systems

## Documents

- [jd (pdf, 224.6kb)](https://www.healthjobsuk.com/documents?vdoc=10429048)
- [guidance for applicants - afc (pdf, 152.4kb)](https://www.healthjobsuk.com/documents?edoc=672)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.