# Cytology Clerical Officer

> NHS job listing from Job Clerk for Ashford and St. Peter's Hospitals NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/cytology-clerical-officer/c3c23896-d36f-44a3-add3-515433e9d538
- **Markdown:** https://www.jobclerk.com/job/cytology-clerical-officer/c3c23896-d36f-44a3-add3-515433e9d538.md

## Summary

- **Status:** Live
- **Employer:** Ashford and St. Peter's Hospitals NHS Foundation Trust
- **Location:** St Peter's Hospital
- **Workplace type:** onsite
- **Profession:** Clerical officer
- **Salary:** £26618.00
- **Contract type:** Permanent
- **Employment type:** Full time - 37.5 hours per week (Monday - Friday 9-5)
- **Closing date:** 2026-10-14T07:00:00.000Z
- **Posted:** 2026-09-30T11:21:05.325Z
- **Source information URL:** https://www.healthjobsuk.com/job/-v8332883
- **Application URL:** https://apps.trac.jobs/job-advert/8332883?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.ashfordstpeters.nhs.uk

## Job Content

### Job overview

The post holder will:

Perform data entry tasks in the Cytology office using the Enterprise LIMS.

Answer phone calls and take appointment bookings.

- Answer telephone helpline enquires and refer on queries to other areas if necessary.
- Checking request forms against patient history to allocate to appropriate work streams.
- Scan request forms and history documentation into DART database.
- Match microscope slides and request forms and transport them to the screening room.

### Main duties of the job

- Entering patient details onto the Enterprise LIMS.
- Entering patient results onto the Enterprise LIMS.
- Scanning daily of request forms into DART database.
- To respond to all telephone enquiries and to keep records.
- Make enquiries to GP surgeries, Consultants and other hospitals.
- Look up patient histology on external hospital systems.

To inform the Office Manager, on a regular basis, of any work backlogs.

- Carrying out general clerical duties i.e. Filing, photocopying.
- Carry out daily audits on negative Gynae and non gynae request forms
- Carry out daily direct referral query, using excel and send by secure email to internal and external Colposcopy clinics.
- Carry out weekly direct referral query for each Colposcopy clinic that receives daily direct referrals sending by secure email.
- Dealing with andrology appointments booking and print appointment calendar from outlook.
- Assist in the training of new starters.

Match microscope slides and request forms and transport them to the screening room

### Detailed job description and main responsibilities

See main duties

- To have the skills necessary to use the BSPS LIMS system (Winpath Enterprise) for data entry, result entry, report authorisation and accessing older authorised reports.
- To use the ipassport document control software package to record training and competency + access controlled documents

## Person Specification

### Skills

**Essential**

- Ability to work to deadlines, well organised and flexible.
- Multi-tasking skills, prioritisation skills and initiative
- Written and verbal communication skills including a clear concise and polite telephone manner
- Ability to maintain good working relationships with all members of staff.
- Good computer skills and proficient with Microsoft package

**Desirable**

- Advanced experience with using MS package
- Analytical skills in collecting, analysing information and make informed decisions

### Experience

**Essential**

- Experience of working in an admin team
- helpdesk experience

**Desirable**

- Use of BSPS LIMS e.g. Winpath Enterprise to include accessing patient results and data entry.
- Customer service experience

### Attitude, Behaviour and Values

**Essential**

- Seeks out and takes opportunities for improving the service offered
- Flexible in their attitudes and behaviours to support team working and delivery of objectives
- Supports learning and development of self and others
- Willing and able to take personal responsibility
- Always puts patients first and customer service focused

**Desirable**

- already works within NHS setting

### Qualifications and Further Training

**Essential**

- At least 5 GCSE’s or NVQ to level 2 or equivalent qualifications
- I.T systems including Microsoft packages

**Desirable**

- NVQ to level 2 or higher qualifications

## Documents

- [jd & ps 323-ac1513-ed (pdf, 417.6kb)](https://www.healthjobsuk.com/documents?vdoc=10656049)
- [jd & ps 323-ac9057-ed (pdf, 208.6kb)](https://www.healthjobsuk.com/documents?vdoc=10656050)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.