# CYP Team Secretary > NHS job listing from Job Clerk for Lincolnshire Partnership NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/cyp-team-secretary/1ea3cef3-1d30-49a7-8953-3c8d1edeb087 - **Markdown:** https://www.jobclerk.com/job/cyp-team-secretary/1ea3cef3-1d30-49a7-8953-3c8d1edeb087.md ## Summary - **Status:** Live - **Employer:** Lincolnshire Partnership NHS Foundation Trust - **Location:** St George's (Trust Headquarters) - **Workplace type:** onsite - **Profession:** Team secretary - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pro rata and per annum - **Contract type:** Permanent - **Employment type:** Part time, Flexible working, 18.75 hours per week (Flexible working options available) - **Closing date:** 2026-09-17T22:59:00.000Z - **Posted:** 2026-09-03T13:31:33.546Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lincolnshire/Grantham/Lincolnshire_Partnership_NHS_Foundation_Trust/CYP_Urgent_Care/CYP_Urgent_Care-v8271867 - **Application URL:** https://apps.trac.jobs/job-advert/8271867?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.lpft.nhs.uk ## Job Content ### Job overview We are looking for a friendly, reliable, hardworking administrator to join our committed Children & Young People (CYP) Services. This is an office-based position with some flexibility for home working but there may be a requirement to travel across the county for meetings/training or to support the needs of the service. Mileage will be paid. The position is for 18.75 hours per week to support the CAMHS Crisis and Enhanced Treatment Multidisciplinary Team (CCETT MDT). Base is at Grantham, Boston or Lincoln. We are looking for someone flexible with the ability to work on their own or part of a wider team. You will be a key member of a friendly team and service who will help to support all teams in times of need with contributing to the smooth and efficient running of the office. We will offer comprehensive training and development opportunities for the successful applicant for further information, email Lead Administrator Teresa Shane at teresa.shane@nhs.net ### Main duties of the job To undertake administration duties in support of clinical and non-clinical activity in the CYP Service ensuring administrative support is available to management team and service as appropriate. This will include, but is not limited to: To assist with coordinating meetings including the provision of note taking, preparation and circulating supporting documentation. Diary management. Gathering information and data inputting. Help to assist with data monitoring using Excel housekeeping reports. Supporting with inputting referrals onto the clinical system. Typing letters and correspondence using audio/copy typing and word processing systems. To provide reception support if required. ### Detailed job description and main responsibilities Liaising with internal and external providers. Navigating and updating clinical systems and electronic databases. Maintaining the services' shared online workspace/website if required. Management and coordination of rota tasks. Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include: - Early access to Psychological Therapies and Physiotherapy - Competitive annual leave allowance - Car leasing scheme - NHS pension scheme - Free eye tests - Money saving options through our salary sacrifice scheme - Discounts on major high street retailers and restaurants Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected. ## Person Specification ### Skills **Essential** - Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner, using tact and confidentiality at all times. - Good organisational skills, with the ability to respond to multiple requests and the ability to efficiently manage and organise own workload - Good office skills being able to work under pressure and deadlines - Microsoft Office packages including Word, Excel, Outlook and Publisher - Typing to a high standard, including letter writing and formatting - Good understanding of information governance and patient confidentiality - Professional telephone manner with the ability to deal with difficult conversations professionally and compassionately. ### Experience **Essential** - Considerable experience in an office administration role - Extensive experience of Microsoft Office packages, including Word, Excel, and Publisher - Typing and formatting letters - Data inputting and monitoring - Outlook and diary management - Extensive customer service experience - Planning and scheduling events, meetings, diary appointments - Petty Cash and Office finance - Understand data reports - Use of Clinical systems - Minute Taking **Desirable** - Experience of working in a medical or NHS setting - Experience of working in a mental health environment - Familiar with Trust database systems preferably RIO - Finance/Procurement systems - Big Hand - Data cleansing ### Qualifications **Essential** - NVQ 3 in Business Administration or equivalent qualification or relevant experience - Good standard of general education including English **Desirable** - RSA or equivalent qualifications ## Documents - [lpft info (pdf, 44.6kb)](https://www.healthjobsuk.com/documents?edoc=2654) - [staff network (pdf, 321.8kb)](https://www.healthjobsuk.com/documents?ddoc=2459) - [functional requirements (pdf, 400.6kb)](https://www.healthjobsuk.com/documents?vdoc=10587152) - [tips for applicant success (pdf, 670.1kb)](https://www.healthjobsuk.com/documents?ddoc=2299) - [job description and person specification (pdf, 400.4kb)](https://www.healthjobsuk.com/documents?vdoc=10587151) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.