# CPA Team Secretary > NHS job listing from Job Clerk for Mersey Care NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/cpa-team-secretary/78d9330a-bfba-4c11-bd83-fa4da9c2a73b - **Markdown:** https://www.jobclerk.com/job/cpa-team-secretary/78d9330a-bfba-4c11-bd83-fa4da9c2a73b.md ## Summary - **Status:** Live - **Employer:** Mersey Care NHS Foundation Trust - **Town:** Prescot - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent: Monday to Friday 9.00-5.00 pm - **Employment type:** Full time - 37.5 hours per week (Monday to Friday 9-5 on site working is required) - **Closing date:** 2026-06-11T23:59:00.000Z - **Posted:** 2026-05-28T10:22:28.412Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Merseyside/Liverpool/Mersey_Care_NHS_Foundation_Trust/Administration/Administration-v8042031 - **Application URL:** https://apps.trac.jobs/job-advert/8042031?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.merseycare.nhs.uk ## Job Content ### Job overview We have exciting opportunity for someone to join our Administration and Clerical Team as a permanent Band 3 Team Secretary that specifically supports the Care Programme Approach (CPA) and Community Treatment Review (CTR) functions within the Maghull Health Park. Based within a general office environment, you will be motivated, flexible and committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care.  Teamwork is promoted within out office environment as well as supporting our colleagues/Teams. The successful applicant must have current experience of working in an administrative role and have recent experience of taking live minutes in meetings.  Taking live minutes is a fundamental part of this role. This post requires on site working, Monday to Friday 9-5 to support the inpatient clinical services. It is essential that you are able to evidence any certificates/qualifications that you add to your application form on Trac.  The successful candidate will need to produce these certificates/qualifications to Recruitment Team as part of the recruitment process. ### Main duties of the job You will be required to provide comprehensive, accurate and timely secretarial support to the Consultant Forensic Psychiatrist(s) in relation to arranging and taking live minutes in CPA / CTR Meetings. The Team Secretaries who support CPA / CTRs are responsible for handling a wide variety of administrative duties and being able to prioritise their workload accordingly. The potholder must be organised, hardworking, and efficient and at all times and be aware of confidentiality and quality issues. The post will contain a range of tasks which require you to work on your own initiative, with some tasks operating within clearly defined limits.  The post holder will have a good knowledge of Microsoft Office applications and the ability to accurately record data.  A key part of both roles is to schedule CPA/CTR Meetings within Trust guidelines and prepare for and take live minutes at a number of weekly CPA/ CTR meetings.  The post holder will also be required to undertake duties such as inputting into the relevant Patient Clinical Information Systems and undertaking audits as and when required.  The post holder will also be responsible for uploading documents to the Patient Clinical Information Systems and ensuring the CPA/CTR documentation is completed accurately and in a timely manner after each CPA/CTR Meeting. ### Detailed job description and main responsibilities The post holder will have demonstrable experience of preparing for and taking minutes plus the production and upkeep of action logs.  Preparation for meetings will include chasing up outstanding reports and actions in advance of the meetings.  The role will require the post holder to travel to Divisional and Trust locations to support Divisional meetings. You will be motivated, flexible and committed to being part of a team that is dedicated and supports the highest possible standards of care to our patients. The successful applicant will have the ability to work on their own, to prioritise their workload and work to tight deadlines as required by the Clinical Service and Administration Manager.  The post holder will have excellent administration, organisational and communication skills, be willing to work flexibly and show commitment to providing a responsive service that meets the needs of the ward and patients in our care. You will be required to liaise with external agencies including: Mental Health Review Tribunal Offices; other Medium Secure Units; Social Services; Probation Services, Home Office and HM Prison Service. The successful candidate will have a good knowledge of all Microsoft Office applications including Outlook, Word, Excel and PowerPoint and will have experience of using Service databases and clinical information systems. ## Job Details We have exciting opportunity for someone to join our Administration and Clerical Team as a permanent Band 3 Team Secretary that specifically supports the Care Programme Approach (CPA) and Community Treatment Review (CTR) functions within the Maghull Health Park. Based within a general office environment, you will be motivated, flexible and committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care. Teamwork is promoted within out office environment as well as supporting our colleagues/Teams. The successful applicant must have current experience of working in an administrative role and have recent experience of taking live minutes in meetings. Taking live minutes is a fundamental part of this role. This post requires on site working, Monday to Friday 9-5 to support the inpatient clinical services. It is essential that you are able to evidence any certificates/qualifications that you add to your application form on Trac. The successful candidate will need to produce these certificates/qualifications to Recruitment Team as part of the recruitment process. ## Job Description You will be required to provide comprehensive, accurate and timely secretarial support to the Consultant Forensic Psychiatrist(s) in relation to arranging and taking live minutes in CPA / CTR Meetings. The Team Secretaries who support CPA / CTRs are responsible for handling a wide variety of administrative duties and being able to prioritise their workload accordingly. The potholder must be organised, hardworking, and efficient and at all times and be aware of confidentiality and quality issues. The post will contain a range of tasks which require you to work on your own initiative, with some tasks operating within clearly defined limits. The post holder will have a good knowledge of Microsoft Office applications and the ability to accurately record data. A key part of both roles is to schedule CPA/CTR Meetings within Trust guidelines and prepare for and take live minutes at a number of weekly CPA/ CTR meetings. The post holder will also be required to undertake duties such as inputting into the relevant Patient Clinical Information Systems and undertaking audits as and when required. The post holder will also be responsible for uploading documents to the Patient Clinical Information Systems and ensuring the CPA/CTR documentation is completed accurately and in a timely manner after each CPA/CTR Meeting. ## Responsibilities The post holder will have demonstrable experience of preparing for and taking minutes plus the production and upkeep of action logs. Preparation for meetings will include chasing up outstanding reports and actions in advance of the meetings. The role will require the post holder to travel to Divisional and Trust locations to support Divisional meetings. You will be motivated, flexible and committed to being part of a team that is dedicated and supports the highest possible standards of care to our patients. The successful applicant will have the ability to work on their own, to prioritise their workload and work to tight deadlines as required by the Clinical Service and Administration Manager. The post holder will have excellent administration, organisational and communication skills, be willing to work flexibly and show commitment to providing a responsive service that meets the needs of the ward and patients in our care. You will be required to liaise with external agencies including: Mental Health Review Tribunal Offices; other Medium Secure Units; Social Services; Probation Services, Home Office and HM Prison Service. The successful candidate will have a good knowledge of all Microsoft Office applications including Outlook, Word, Excel and PowerPoint and will have experience of using Service databases and clinical information systems. ## Person Specification ### VALUES **Essential** - Continuous Improvement - Accountability - Respectfulness - Enthusiasm - Support - Responsive to service users - Engaging leadership style - Strong customer service belief - Transparency and honesty - Discreet ### Qualifications **Essential** - Business Administration Level 3 or equivalent. - IT skills and experience **Desirable** - Knowledge of Microsoft Office products. - ECDL ### PERSONAL ATTRIBUTES **Essential** - Ability to work flexibly to meet service need. - Ability to use initiative and maintain a positive and professional attitude - Ability to work as part of a team - Ability to prioritise work with minimum supervision - Ability to maintain confidentiality. - Good interpersonal skills and the ability to relate to people with tact and diplomacy. - Willingness to work in a secure setting ### KNOWLEDGE/EXPERIENCE **Essential** - Proven relevant experience of working in an administrative role - Demonstrable organisational and time management skills - Audio typing skills - Good written, verbal and non-verbal skills **Desirable** - Experience & knowledge of people who experience mental health issues - Experience of working in a healthcare environment - PowerPoint presentation - Cashier experience - Minute taking experience. ## Documents - [employee benefits (pdf, 950.7kb)](https://www.healthjobsuk.com/documents?edoc=2853) - [team secretary jd (pdf, 402.6kb)](https://www.healthjobsuk.com/documents?vdoc=10330598) - [oh risk assessment (pdf, 400.6kb)](https://www.healthjobsuk.com/documents?vdoc=10330600) - [a great place to work (pdf, 2.1mb)](https://www.healthjobsuk.com/documents?edoc=1400) - [our people promise and charter (pdf, 5.8mb)](https://www.healthjobsuk.com/documents?edoc=2513) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.