# Clinical Team Secretary > NHS job listing from Job Clerk for Nottinghamshire Healthcare NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/clinical-team-secretary/5592f0df-3476-4d59-bdbe-a4047812a69c - **Markdown:** https://www.jobclerk.com/job/clinical-team-secretary/5592f0df-3476-4d59-bdbe-a4047812a69c.md ## Summary - **Status:** Live - **Employer:** Nottinghamshire Healthcare NHS Foundation Trust - **Town:** Nottingham - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 Per annum (pro rata for part time) - **Contract type:** Permanent - **Employment type:** Part time - 30 hours per week (30 hours over Mon - Fri) - **Closing date:** 2026-06-18T23:59:00.000Z - **Posted:** 2026-06-04T00:02:11.234Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Nottinghamshire/Mansfield/Nottinghamshire_Healthcare_NHS_Foundation_Trust/Mental_Health_Inpatient_Unit/Mental_Health_Inpatient_Unit-v7898220 - **Application URL:** https://apps.trac.jobs/job-advert/7898220?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.nottinghamshirehealthcare.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for an enthusiastic individual to join the Admin Team at Sherwood Oaks in the role of Clinical Team Secretary to the Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners at  Sherwood Oaks Inpatient Unit. Sherwood Oaks Hospital is an acute adult mental health hospital supporting male and female adults from 18 - 65 in a secure setting.  For personal safety ALL members of staff are required to carry a personal alarm and keys when visiting areas outside of the main Admin Office (where this position is based).  Personal alarms are provided as needed. As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to the Clinical Team. You will be required to have good written and verbal communication skills, have excellent skills in Microsoft Office packages and have experience of working in a busy office environment. ### Main duties of the job The post holder will provide an effective and efficient administrative service  for Consultant Psychiatrists, Specialist Doctors,  Resident Doctors, Clinical Psychologists and Advanced Practitioners which will include:- formatting/typing reports for MHA Tribunal/Appeal hearings, liaising with the Clinical team and MHA to arrange Hearing/Appeal dates; Diary Management of the clinical team; dealing with internal/external mail to the Clinical team; maintaining spreadsheets detailing all MHA activity in relation to Tribunal/Appeal hearings; typing and submitting referrals from the clinical team to General Hospital for Medical Conditions/Test requests; Providing any other admin support requested by the Clinical Team or Admin Team Leader The Clinical Team Secretary will work alongside other members of the administrative team for the Inpatient Mental Health teams  including covering Inpatient Secretary duties/cross cover for meetings and board reviews. ### Detailed job description and main responsibilities Duties will include; providing a high quality secretarial support service to the Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners. The successful candidate will: - Be highly presentable with strong communication and people skills - Be able to type and format tribunal reports - Have a knowledge of office management and basic administrative processes - Have good organisational and multi-tasking abilities - Be self-motivated - Be confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa ## Job Details An exciting opportunity has arisen for an enthusiastic individual to join the Admin Team at Sherwood Oaks in the role of Clinical Team Secretary to the Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners at Sherwood Oaks Inpatient Unit. Sherwood Oaks Hospital is an acute adult mental health hospital supporting male and female adults from 18 - 65 in a secure setting. For personal safety ALL members of staff are required to carry a personal alarm and keys when visiting areas outside of the main Admin Office (where this position is based). Personal alarms are provided as needed. As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to the Clinical Team. You will be required to have good written and verbal communication skills, have excellent skills in Microsoft Office packages and have experience of working in a busy office environment. ## Job Description The post holder will provide an effective and efficient administrative service for Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners which will include:- formatting/typing reports for MHA Tribunal/Appeal hearings, liaising with the Clinical team and MHA to arrange Hearing/Appeal dates; Diary Management of the clinical team; dealing with internal/external mail to the Clinical team; maintaining spreadsheets detailing all MHA activity in relation to Tribunal/Appeal hearings; typing and submitting referrals from the clinical team to General Hospital for Medical Conditions/Test requests; Providing any other admin support requested by the Clinical Team or Admin Team Leader The Clinical Team Secretary will work alongside other members of the administrative team for the Inpatient Mental Health teams including covering Inpatient Secretary duties/cross cover for meetings and board reviews. ## Responsibilities Duties will include; providing a high quality secretarial support service to the Consultant Psychiatrists, Specialist Doctors, Resident Doctors, Clinical Psychologists and Advanced Practitioners. The successful candidate will: - Be highly presentable with strong communication and people skills - Be able to type and format tribunal reports Have a knowledge of office management and basic administrative processes - Have good organisational and multi-tasking abilities - Be self-motivated - Be confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa ## Person Specification ### Skills **Essential** - Excellent interpersonal/communication skills - Good numeracy and literacy skills - Administrative skills ### Experience **Essential** - Minute taking experience - Scheduling/ Diary Management - Proficient use of Microsoft Office software - Previous experience of working in an office environment - Ability to work as an effective team member - Maintain electronic records/information on computer **Desirable** - NHS experience - Some audio-typing experience ### Qualifications **Essential** - Typing qualification or equivalent - Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience **Desirable** - RSA 3 or Equivalent ### Physical requirements **Essential** - Requirement for sitting in a restricted position for a substantial proportion of the working time ### Values and Behaviours **Essential** - All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion and Teamwork - All colleagues are expected to demonstrate an understanding of, and commitment to, Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation ### Contractual Requirements **Essential** - Ability to travel between venues - Requirement to complete Mandatory Training ## Documents - [about the trust (pdf, 6.4mb)](https://www.healthjobsuk.com/documents?edoc=2983) - [job description (pdf, 978.6kb)](https://www.healthjobsuk.com/documents?vdoc=10173781) - [colleague benefits (pdf, 16.1mb)](https://www.healthjobsuk.com/documents?edoc=2913) - [person specification (pdf, 201.4kb)](https://www.healthjobsuk.com/documents?vdoc=10341464) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.