# Clinical Research Facility Administrator > NHS job listing from Job Clerk for Oxford Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/clinical-research-facility-administrator/a9b1d2f8-24c3-4457-a940-40d54dd856e3 - **Markdown:** https://www.jobclerk.com/job/clinical-research-facility-administrator/a9b1d2f8-24c3-4457-a940-40d54dd856e3.md ## Summary - **Status:** Live - **Employer:** Oxford Health NHS Foundation Trust - **Town:** Oxford - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 Per annum | pro-rata - **Contract type:** Fixed term: 18 months (Possibility of extension depending on funding) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-07-19T23:59:00.000Z - **Posted:** 2026-07-03T12:43:10.510Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/Oxford/Oxford_Health_NHS_Foundation_Trust/Admin_Clerical/Admin_Clerical-v8063780 - **Application URL:** https://apps.trac.jobs/job-advert/8063780?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.oxfordhealth.nhs.uk ## Job Content ### Job overview The NIHR Clinical Research Facility (CRF) at Oxford Health supports mental health and dementia research aimed at improving patient outcomes and care. We are seeking a proactive and detail-oriented CRF Administrator to provide high-quality administrative support within our growing research team. You will be well organised, flexible, and able to communicate confidently, calmly and professionally with patients, carers and staff. This post is based full-time Monday-Friday, 9am-5pm, full time on site at the Clinical Research Facility (Warneford Hospital) ### Main duties of the job - Provide comprehensive administrative support to the CRF team, including document preparation, correspondence, and coordination of day-to-day activities. - Coordinate meetings and events, including diary management, arranging logistics, preparing agendas and reports, and taking and disseminating accurate minutes. - Maintain high-quality data and documentation systems (paper based and digital), including filing, document management, data entry, and supporting reporting processes. - Support the operational delivery of research activity, including booking systems, study administration processes, and handling confidential research and patient information in line with governance requirements. - Provide reception and patient-facing support within the CRF, acting as a professional first point of contact for patients, carers, research participants and staff. ### Detailed job description and main responsibilities ## Job Details The NIHR Clinical Research Facility (CRF) at Oxford Health supports mental health and dementia research aimed at improving patient outcomes and care. We are seeking a proactive and detail-oriented CRF Administrator to provide high-quality administrative support within our growing research team. You will be well organised, flexible, and able to communicate confidently, calmly and professionally with patients, carers and staff. This post is based full-time Monday-Friday, 9am-5pm, full time on site at the Clinical Research Facility (Warneford Hospital) ## Job Description Provide comprehensive administrative support to the CRF team, including document preparation, correspondence, and coordination of day-to-day activities. Coordinate meetings and events, including diary management, arranging logistics, preparing agendas and reports, and taking and disseminating accurate minutes. Maintain high-quality data and documentation systems (paper based and digital), including filing, document management, data entry, and supporting reporting processes. Support the operational delivery of research activity, including booking systems, study administration processes, and handling confidential research and patient information in line with governance requirements. Provide reception and patient-facing support within the CRF, acting as a professional first point of contact for patients, carers, research participants and staff. ## Person Specification ### Experience **Essential** - Relevant office administration experience, including experience of arranging and servicing meetings and taking and transcribing minutes. - Administrative experience in a healthcare environment, such as the NHS. - Experience supporting routine data collection and maintaining data quality for administrative or service reporting including the regular checking and correction of data held within organisational systems. - Experience of digital filing systems, e.g. Sharepoint/Teams or equivalent. **Desirable** - Administrative experience in a clinical research environment. ### Knowledge Requirements **Essential** - Excellent knowledge of Microsoft Office, especially Word, Excel, Outlook and PowerPoint. - Understanding of information governance and security in relation to patient data. **Desirable** - Awareness of current legislation regarding research governance and data protection. ### Contractual requirements **Essential** - Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults ### Qualifications - Academic/Skills/Professional **Essential** - Higher Education qualification (i.e. A-Level/NVQ Level 3 standard), or equivalent/previous experience in an Administration Assistant role. ### Further Training or Job-Related Aptitude and Skills **Essential** - Proven ability of working in a team environment and delivering team objectives. - Excellent organisational, time management and administrative skills **Desirable** - RSA III Typing/Word Processing, or equivalent. ## Documents - [crf org chart (pdf, 96.1kb)](https://www.healthjobsuk.com/documents?vdoc=10354591) - [crf administrator jd (pdf, 203.1kb)](https://www.healthjobsuk.com/documents?vdoc=10390854) - [guidance notes for candidates applying for a job at ohft (pdf, 424.6kb)](https://www.healthjobsuk.com/documents?ddoc=2228) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.