# Clinical Administrator > NHS job listing from Job Clerk for The Newcastle upon Tyne Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/clinical-administrator/ba9b82ee-687a-48b9-be6f-f34279394970 - **Markdown:** https://www.jobclerk.com/job/clinical-administrator/ba9b82ee-687a-48b9-be6f-f34279394970.md ## Summary - **Status:** Live - **Employer:** The Newcastle upon Tyne Hospitals NHS Foundation Trust - **Location:** Royal Victoria Infirmary - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-09-13T22:59:00.000Z - **Posted:** 2026-09-03T10:01:20.610Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Tyne_Wear/Royal_Victoria_Infirmary/The_Newcastle_upon_Tyne_Hospitals_NHS_Foundation_Trust/Resp_Med_Specialty_RVI/Resp_Med_Specialty_RVI-v8270572 - **Application URL:** https://apps.trac.jobs/job-advert/8270572?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.newcastle-hospitals.org.uk ## Job Content ### Job overview An exciting opportunity has arisen for a motivated, organised and enthusiastic individual to join the Respiratory Department within the Medicine and Emergency Care Clinical Board as a Clinical Administrator, based at the Royal Victoria Infirmary. The postholder will work closely with consultants, medical staff and the wider administrative team to provide a high-quality and efficient administrative service. They will need to be able to work independently as well as part of a team, follow Trust policies and procedures, and manage a varied workload. Excellent communication skills, strong time-management, reliability, flexibility and attention to detail are essential for this role. The nature of the department means the workload can be quite demanding, but also highly rewarding. - Interview Date Tuesday 29 September 2026 - 37 Hours 30 Minutes/Week - You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy NO AGENCIES PLEASE ### Main duties of the job Working within a friendly and supportive team, the role also offers an interesting opportunity to support the Respiratory Multidisciplinary Team (MDT) Co-ordinator. This will include helping to collate clinical information, prepare documentation, and contribute to the smooth running of MDT processes thus enabling the successful candidate to further develop their current knowledge, skills and ability. The successful candidate will also be expected to cover the MDT Meetings on occasions when the MDT Co-ordinator is on annual leave or sickness absence. Previous administration or secretarial experience within an NHS setting is desirable but not essential, as full training will be provided. Strong keyboard skills and a proactive approach to learning are required. If you are looking for a varied role in a welcoming and supportive team, with opportunities to develop your administrative and organisational skills, we would be delighted to receive your application. ### Detailed job description and main responsibilities - The postholder will be required to provide an efficient administrative service to the clinicians and their teams. - Daily tasks will include audio typing and proof reading (VR dictation), finalising correspondence, processing incoming/outgoing correspondence and referrals. - Talking to patients over the telephone and ensuring their queries are dealt with efficiently and fielding queries as required. - Opening and distributing post for clinical team. - Making ad hoc appointment and requesting clinic builds. - Chasing results and/or checking appointments as requested. - Working as a team to ensure smooth day to day running of the department. - Ad hoc duties requested by clinical team. - Diary management as required. - Provide cover for the Senior Medical Secretary/Team Leader as required. - Provide cover for the Respiratory MDT Co-ordinator as required. - Cover Clinical Administrator/Support Secretary posts Trust wide as required. ## Person Specification ### Skills & Abilities **Essential** - IT Skills to include MS Office software packages e.g. Microsoft Word, Excel, Outlook and PowerPoint - Advanced keyboard skills including a high standard of word processing skills - Excellent communication skills - Ability to work without direct supervision - Ability to manage time effectively and work on own initiative - Ability to accurately input, collate and present information ### Knowledge & Experience **Essential** - Experience of secretarial/administrative procedures **Desirable** - NHS Administration/Secretarial experience - Working Knowledge of NHS Systems e.g. eRecord, System One - Knowledge of medical terminology ### Qualifications & Education **Essential** - Level 3 qualification in administration or equivalent/relevant experience in administrative role(s) - English qualification at Level 2 (GCSE Grades 9-4 or A*-C, or Functional or Key Skills at Level 2) - Maths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1 ## Documents - [newcastle staff benefits (pdf, 274.4kb)](https://www.healthjobsuk.com/documents?edoc=2721) - [behaviour and civility charter (pdf, 93.8kb)](https://www.healthjobsuk.com/documents?edoc=2922) - [band 3 clinical administrator jd (pdf, 150.2kb)](https://www.healthjobsuk.com/documents?vdoc=10585621) - [band 3 clinical administrator ps (pdf, 128.6kb)](https://www.healthjobsuk.com/documents?vdoc=10585622) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.