# Care Group Management Secretary > NHS job listing from Job Clerk for Hull University Teaching Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/care-group-management-secretary/4a39d833-9562-4937-a208-ea21133e3490 - **Markdown:** https://www.jobclerk.com/job/care-group-management-secretary/4a39d833-9562-4937-a208-ea21133e3490.md ## Summary - **Status:** Live - **Employer:** Hull University Teaching Hospitals NHS Trust - **Town:** Hull - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum, pro rota - **Contract type:** Fixed term: 12 months (Secondment Opportunity for Internal Candidates) - **Employment type:** Part time - 18.75 hours per week - **Closing date:** 2026-07-17T08:00:00.000Z - **Posted:** 2026-07-03T14:50:47.879Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/East_Yorkshire/Hull/Hull_University_Teaching_Hospitals_NHS_Trust/Digestive_Diseases/Digestive_Diseases-v7920769 - **Application URL:** https://apps.trac.jobs/job-advert/7920769?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.hull.nhs.uk ## Job Content ### Job overview We're looking for an efficient and proactive Management Secretary to provide crucial administrative support to the Digestive Diseases Care Group management team at Hull Royal Infirmary and Castle Hill Hospital. This is a pivotal role in ensuring the smooth operation of our services, helping us deliver outstanding care to our patients. You'll need to be highly organised, discreet, and possess excellent communication skills. Essential Requirements: Proven experience in an administrative or secretarial role, ideally within an NHS or medical environment. Exceptional IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook). Strong minute-taking skills and the ability to manage complex schedules. A professional, confidential, and proactive approach to work. ### Main duties of the job The successful candidate will be responsible for a wide range of essential administrative tasks, including: Comprehensive Diary Management for senior staff, coordinating appointments and priorities. Organising and servicing meetings, including scheduling, reserving appropriate venues, and preparing agendas. Accurate Minute Taking for meetings and ensuring follow-up on all agreed actions. Managing Incoming and Outgoing Post and maintaining the Shared Inbox. Handling all aspects of Consultant Study Leave management and processing requisitions. Maintaining the Employee Service Record (ESR) and requesting Patient Notes as required. Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position. We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK. ### Detailed job description and main responsibilities For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification. Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position. We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK. We reserve the right to close the  advert early in the event of high levels of interest. Therefore early applications are encouraged. ## Job Details We're looking for an efficient and proactive Management Secretary to provide crucial administrative support to the Digestive Diseases Care Group management team at Hull Royal Infirmary and Castle Hill Hospital. This is a pivotal role in ensuring the smooth operation of our services, helping us deliver outstanding care to our patients. You'll need to be highly organised, discreet, and possess excellent communication skills. Essential Requirements: Proven experience in an administrative or secretarial role, ideally within an NHS or medical environment. Exceptional IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook). Strong minute-taking skills and the ability to manage complex schedules. A professional, confidential, and proactive approach to work. ## Job Description The successful candidate will be responsible for a wide range of essential administrative tasks, including: Comprehensive Diary Management for senior staff, coordinating appointments and priorities. Organising and servicing meetings, including scheduling, reserving appropriate venues, and preparing agendas. Accurate Minute Taking for meetings and ensuring follow-up on all agreed actions. Managing Incoming and Outgoing Post and maintaining the Shared Inbox. Handling all aspects of Consultant Study Leave management and processing requisitions. Maintaining the Employee Service Record (ESR) and requesting Patient Notes as required. Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position. We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK. ## Responsibilities For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification. Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position. We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK. We reserve the right to close the advert early in the event of high levels of interest. Therefore early applications are encouraged. ## Person Specification ### Qualifications **Essential** - Typing qualification to RSA II level or equivalent practical experience - NVQ 3 in Business Administration or similar area or equivalent level of experience - Hold a minimum of four GCSE 9-4 (A-C) passes or equivalent, to include English & Maths - Relevant IT qualification or equivalent level of experience **Desirable** - RSA III, Audio Typing, Shorthand ### Other Requirements **Essential** - Ability to work from both hospital sites as required to meet the demands of the service Flexible in working time to the needs of the post - Willing to undertake any training and development relevant to the post. - Willing to undertake mandatory training courses. ### Knowledge, Training & Experience **Essential** - Able to demonstrate secretarial experience supporting a busy senior management team. Experience in using electronic scheduling/diary systems. - Evidence of effective use of MS Office packages, including Word, Excel and Teams - Minute taking skills - Able to demonstrate excellent organisational skills - Able to deal with conflicting priorities and a complex workload - Experience of setting up and running effective office systems **Desirable** - Evidence of effective use of bespoke IT systems ### Communication and Interpersonal Skills **Essential** - Experience of working in a customer facing environment (face to face and on the telephone) demonstrating positive customer service skills. - Excellent telephone skills and telephone manner - Able to work well using own initiative - Able to demonstrate problem solving ability. Experience of setting up and running effective office systems - Excellent interpersonal communication skills with a polite and professional manner - Ability to manage own workload and work on own initiative, dealing with conflicting priorities and able to meet demands of working in a busy environment **Desirable** - Experience and aptitude for systems and processes preferably within a healthcare environment ## Documents - [our promise (pdf, 313.3kb)](https://www.healthjobsuk.com/documents?edoc=1964) - [our promise (pdf, 331.6kb)](https://www.healthjobsuk.com/documents?ddoc=1210) - [job description (pdf, 448.4kb)](https://www.healthjobsuk.com/documents?vdoc=10429087) - [remarkable people (pdf, 3.4mb)](https://www.healthjobsuk.com/documents?edoc=1965) - [afc remarkable people (pdf, 1.3mb)](https://www.healthjobsuk.com/documents?ddoc=1211) - [additional information (pdf, 308.1kb)](https://www.healthjobsuk.com/documents?edoc=1963) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.