# Business Administrator > NHS job listing from Job Clerk for Kent and Medway NHS and Social Care Partnership Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/business-administrator/84bfa2e3-0c20-442d-8e30-595671dfb398 - **Markdown:** https://www.jobclerk.com/job/business-administrator/84bfa2e3-0c20-442d-8e30-595671dfb398.md ## Summary - **Status:** Live - **Employer:** Kent and Medway NHS and Social Care Partnership Trust - **Town:** Maidstone - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** 12 months (Fixed term, for 12 months) - **Employment type:** Full time - 37.5 hours per week (Flexible working options are available in this role to work remotely for 60% of the time.) - **Closing date:** 2026-06-06T23:59:00.000Z - **Posted:** 2026-05-21T12:21:42.794Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Kent/Maidstone/Kent_Medway_Mental_Health_NHS_Trust/Business_Administrator/Business_Administrator-v8008082 - **Application URL:** https://apps.trac.jobs/job-advert/8008082?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.kmpt.nhs.uk ## Job Content ### Job overview We are looking to appoint an enthusiastic and well‑organised Business Administration Assistant to provide high‑quality administrative support within the Chief Finance and Resources Directorate. Working closely with the Executive Assistant to the Chief Finance and Resources Officer, the post holder will support the Chief Finance and Resources Officer, Deputy Director of Finance and the wider Finance team, helping to ensure the smooth and efficient running of the Finance Department. This is a varied and busy role requiring excellent communication skills, strong organisational ability and a flexible, proactive approach. The successful candidate will be able to work independently, manage competing priorities, and maintain confidentiality at all times. ### Main duties of the job You will work closely with the teams: - Providing efficient and effective administrative and clerical support to the Chief Finance and Resources Directorate in accordance with Trust policies and procedures. - Support the management of shared finance inboxes, ensuring emails are filtered, filed and responded to in a timely manner. - Manage diaries and organise meetings for senior leaders when required, including arranging venues, catering and meeting logistics. - Prepare meeting packs and attend meetings (face‑to‑face and via Microsoft Teams) to take accurate minutes and ensure actions and outputs are circulated appropriately. - Provide administrative cover and support for the Executive Assistant to the Chief Finance and Resources Officer and the Deputy Director of Finance during periods of annual leave of absence. - Use the electronic finance system (SBS) to raise purchase orders as required. - Manage and maintain the Finance FOI tracker, ensuring responses are coordinated and completed within agreed timescales. - Ensure Trac forms received via shared inboxes are processed promptly to minimise delays. ### Detailed job description and main responsibilities Please refer to the attached job description for the full details on the responsibilities and person specification. ## Job Details We are looking to appoint an enthusiastic and well‑organised Business Administration Assistant to provide high‑quality administrative support within the Chief Finance and Resources Directorate. Working closely with the Executive Assistant to the Chief Finance and Resources Officer, the post holder will support the Chief Finance and Resources Officer, Deputy Director of Finance and the wider Finance team, helping to ensure the smooth and efficient running of the Finance Department. This is a varied and busy role requiring excellent communication skills, strong organisational ability and a flexible, proactive approach. The successful candidate will be able to work independently, manage competing priorities, and maintain confidentiality at all times. ## Job Description You will work closely with the teams: ## Responsibilities Please refer to the attached job description for the full details on the responsibilities and person specification. ## Person Specification ### Experience **Essential** - Previous experience working in an administrative or clerical role - Experience of diary and email management - Experience of meeting support, including preparing agendas, taking minutes and tracking actions. Minuting and meeting management (actions creating agenda) **Desirable** - Experience of providing administrative support to senior managers or directors ### Knowledge and Skills **Essential** - Proficient (intermediate level) in the use of Microsoft Word, Outlook, PowerPoint and Excel - Strong organisational and time‑management skills, with the ability to prioritise workload and meet competing deadlines - Excellent interpersonal and communication skills, both written and verbal **Desirable** - Advanced‑level proficiency in Microsoft Word, Outlook, PowerPoint and Excel - Advanced IT skills across Microsoft Office applications ### Training, Qualifications and Registration **Essential** - NVQ Level 3, or equivalent, demonstrating an appropriate standard of literacy and numeracy - NVQ Level 3 in Business Administration, or equivalent demonstrable experience in an administrative role. ## Documents - [staff benefits (pdf, 623.4kb)](https://www.healthjobsuk.com/documents?ddoc=2394) - [trust name change (pdf, 813.6kb)](https://www.healthjobsuk.com/documents?edoc=2991) - [b3 jd business administrator (pdf, 320.4kb)](https://www.healthjobsuk.com/documents?vdoc=10294606) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.