# BHSCT - Assistant Medical Secretary - Band 3 > NHS job listing from Job Clerk for Belfast Health and Social Care Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/bhsct-assistant-medical-secretary-band-3/7c471604-8b99-4efe-9c51-98c1a261e35f - **Markdown:** https://www.jobclerk.com/job/bhsct-assistant-medical-secretary-band-3/7c471604-8b99-4efe-9c51-98c1a261e35f.md ## Summary - **Status:** Live - **Employer:** Belfast Health and Social Care Trust - **Location:** Royal Victoria Hospital - **Workplace type:** onsite - **Profession:** Medical secretary - **Grade:** Band 3 - **Salary:** £24,937 - £26,598 - **Contract type:** Permanent - **Closing date:** 2026-10-15T15:30:00.000Z - **Posted:** 2026-10-01T19:03:02.969Z - **Source information URL:** https://jobs.hscni.net/Job/49444/bhsct--assistant-medical-secretary--band-3 - **Application URL:** https://jobs-app.hscni.net/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2OTMyMzU0MUZFMUFGQjY0RDQ3MkJDRDI3RUEmY2FuZF90eXBlPWU%3d - **Employer website:** https://belfasttrust.hscni.net ## Job Content ### Job details - Branch: Belfast HSCT - Location: Urology Department BHSCT - Salary: Band 3 (£24,937 - £26,598) - Contract Type: Permanent - Opening Date: 01/10/26 - Closes: Thu, 15 October 2026 @ 4:30 PM - Interview Dates: To be confirmed ### Notes We accept online applications only. A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week. Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website. ### JOB DESCRIPTION POST: Assistant Medical Secretary LOCATION: Urology Department Belfast Health & Social Care Trust BAND: 3 REPORTS TO: Administration and Information Manager RESPONSIBLE TO: Business Support Manager Job Summary / Main Purpose The post holder will support the Medical Secretaries within a specialty/Subspecialty in the provision of a medical secretarial and administrative service to consultant(s) and teams. Main Duties / Responsibilities To undertake any secretarial tasks appropriate to the band as required by the team Medical Secretaries. To act as a point of contact for all forms of communication between the Consultant, patients, relatives, all hospital staff, General Practitioners and their staff and outside agencies. Effectively deal with telephone calls from patients, relatives, hospital staff and General Practitioners and other individuals or organizations, taking messages, ensuring follow-up and resolving any problems as appropriate to band. Assist in the coordination of arrangements and documentation to ensure patients receive treatment at the right time, with test results made available to Consultants and Clinical team when necessary. Participate in meetings and take appropriate action in line with service provision as appropriate to band. Record and process all referrals on the appropriate IT system and undertake checks in line with service protocols and procedures. To open and prioritise all incoming mail and action accordingly. Typing of correspondence and other documents as required - both audio typing and copy typing. To ensure all medical case notes are appropriately maintained in accordance with Trust Policies and Procedures. Obtain patient's case notes and x-rays as necessary. Register new patients and create a new set of patient notes as and if required. Register patients on the waiting list or arrange their admission, as and if appropriate. Collect and collate statistical information. Participate in the development of local policies and procedures as appropriate. Maintain and record information in relation to statutory procedures and notify the appropriate Authority. When necessary deal with fast track referrals to ensure timely appointments are made. Assist patients and their carers by arranging translation/interpretation facilities. To provide secretarial cover appropriate to the band as and when necessary to ensure an efficient secretarial service is maintained in the absence of colleagues. Arrange patient transport as and when required as per local arrangement. The post holder will be working in a changing environment. He/she will be expected to adapt to change and undertake other duties within the band of the post as required. The execution of other duties (appropriate to the grade) which may be assigned from time to time. ### General Responsibilities Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and: At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner. Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them. Comply with the Trust's Smoke Free Policy. Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations. Adhere to Equality and Good Relations duties throughout the course of their employment. Ensure the ongoing confidence of the public in-service provision. Maintain high standards of personal accountability. Comply with the HPSS Code of Conduct. Information Governance All employees of Belfast Health & Social Care Trust are legally responsible for all records held, created or used as part of their business within the Belfast Health and Social Care Trust, including patient/client, corporate and administrative records whether paper based or electronic and also including e-mails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004, the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Employees are required to be conversant and to comply with the Belfast Health and Social Care Trust policies on Information Governance including for example the ICT Security Policy, Data Protection Policy and Records Management Policy and to seek advice if in doubt. For further information on how we use your personal data within HR, please refer to the Privacy Notice available on the HUB or Your HR Environmental Cleaning Strategy The Trusts Environmental Cleaning Strategy recognizes the key principle that "Cleanliness matters is everyone's responsibility, not just the cleaners" Whilst there are staff employed who are responsible for cleaning services, all Trust staff have a responsibility to ensure a clean, comfortable, safe environment for patients, clients, residents, visitors, staff and members of the general public. Infection Prevention and Control The Belfast Trust is committed to reducing Healthcare associated infections (HCAIs) and all staff have a part to play in making this happen. Staff must comply with all policies in relation to Infection Prevention and Control and with ongoing reduction strategies. Standard Infection Prevention and Control Precautions must be used at all times to ensure the safety of patients and staff. This includes:- Cleaning hands either with soap and water or a hand sanitiser at the appropriate times (WHO '5 moments'); Using the correct '7 step' hand hygiene technique; Being 'bare below the elbows' when in a clinical environment; Following Trust policies and the Regional Infection Control Manual (found on intranet); Wearing the correct Personal Protective Equipment (PPE); Ensuring correct handling and disposal of waste (including sharps) and laundry; Ensuring all medical devices (equipment) are decontaminated appropriately i.e. cleaned, disinfected and/or sterilised; Ensuring compliance with High Impact Interventions. Personal Public Involvement Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust's ongoing commitment to Personal Public Involvement (PPI). Please use the link below to access the PPI standards leaflet for further information. http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf Clause: This job description is not meant to be definitive and may be amended to meet the changing needs of the Belfast Health and Social Care Trust. ### PERSONNEL SPECIFICATION 4 GCSEs Grade C or above, to include English, or equivalent AND 1 year's secretarial/clerical experience. OR NVQ Level 2 in Administration and 1 year's secretarial experience/clerical experience. 2 years' secretarial/clerical experience and GCSE Grade C or above in English or equivalent. AND RSA/OCR Stage II word processing/typewriting or 12 months experience of typing reports, etc Knowledge of Microsoft Office, including Word, Access and PowerPoint. Ability to work as part of a team and on own initiative. Good interpersonal and organisational skills. Previous experience compiling and producing clear and accurate documents, reports and letters. Ability to develop good working relationships with officers of various grade and professions. Shortlisting by Application Form AND Interview ### NOTE Where educational/professional qualifications form part of the criteria you will be required, if shortlisted for interview, to produce original certificates and one photocopy of same issued by the appropriate authority. Only those certificates relevant to the shortlisting criteria should be produced. If educational certificates are not available an original letter and photocopy of same detailing examination results from your school or college will be accepted as an alternative. If successful you will be required to produce documentary evidence that you are legally entitled to live and work in the United Kingdom. This documentation can be a P45, Payslip, National Insurance Card or a Birth Certificate confirming birth in the United Kingdom or the Republic of Ireland. Failure to produce evidence will result in a non-appointment. Where a post involves working in regulated activity with vulnerable groups, post holders will be required to register with the Independent Safeguarding Authority. HSC Values Whilst employees will be expected to portray all the values, particular attention is drawn to the following values for this role ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.