# Bank Executive Office Support Officer (Admin & Clerical Band 6 ) > NHS job listing from Job Clerk for Royal Free London NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/bank-executive-office-support-officer-admin-and-clerical-band-6/123cd3db-6ff1-469e-9870-7c7a019f960a - **Markdown:** https://www.jobclerk.com/job/bank-executive-office-support-officer-admin-and-clerical-band-6/123cd3db-6ff1-469e-9870-7c7a019f960a.md ## Summary - **Status:** Live - **Employer:** Royal Free London NHS Foundation Trust - **Location:** Royal Free Hospital - **Workplace type:** onsite - **Profession:** Officer (discipline unspecified) - **Grade:** Band 6 - **Salary:** £21.72 Hourly Paid - **Contract type:** Bank - **Employment type:** Flexible working - As & when - **Closing date:** 2026-09-09T22:59:00.000Z - **Posted:** 2026-09-03T14:31:24.841Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/London/London/Royal_Free_London_NHS_Foundation_Trust/Executive_Office_Support/Executive_Office_Support-v8272306 - **Application URL:** https://apps.trac.jobs/job-advert/8272306?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.royalfree.nhs.uk ## Job Content ### Job overview The Royal Free London’s executive office is at the heart of our trust, offering a calm and reassuring presence to our staff and visitors. Managing all areas of our corporate affairs – from supporting executive directors to compiling meeting agendas and minutes – the team operates in a fast-paced, high profile environment, where no day is the same. We are looking for a highly organised individual who can cover a number of different areas including administrative, secretarial, and meeting support (agenda preparation and minute taking) under this Bank Band 6 role. This opportunity is likely to suit candidates with previous experience of working in a team which is responsible for running a busy office and supporting its smooth running are encouraged to apply. An understanding of the governance arrangements and processes of NHS trusts would also be a key asset. **VISA SPONSORSHIP DOES NOT APPLY TO THIS ROLE** ### Main duties of the job 1.To support with the overall management of board committees is in accordance with the trust constitution. 2.To provide advice on compliance with the constitution and appropriate regulatory requirements to the chairs and executive leads of each board committee. 3.To accurately and appropriately document the discussions and decisions of specified meetings 4.To ensure that appropriate document management systems are in place for all formal documents and papers. 5.To support the operations of the trust executive office, attending and minuting meetings as needed and working with the executive directors to set and sign off agendas. For further information please refer to the attached JD and PS. ### Detailed job description and main responsibilities MAIN DUTIES AND RESPONSIBILITIES 1.To provide appropriate managerial and administrative support to the board committees. 2.Establish, and implement, effective systems for developing and managing the forward planner and agenda for each committee as agreed with each chairman. 3.Co-ordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders. 4.To draft monthly committee reports to the board. 5.Attend and minute specified meetings and accurately and appropriately record discussions and decisions taken. 6.Ensure venues, facilities and refreshments are booked for committee meetings. 7.Follow up meetings with action sheets and timely production of minutes for agreement with the relevant chairman. 8.Monitor action against agreed points and ensure these are scheduled for matters arising or the forward planner as appropriate. 9.To work with the board secretary tin continuing to develop board and committee governance arrangements in the light of national good practice guidance. 10.To support with the smooth running of the trust’s executive office, picking up ad hoc projects and tasks as directed by the director of corporate affairs. - FINANCIAL ACCOUNTABILITY The post holder will be responsible for the authorisation of ordering of stationery and minor business equipment (£40,000). For further information please refer to the attached JD and PS. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Others **Essential** - Willing to undertake further training as necessary - Ability to deal with difficult situations in a sympathetic and professional manner - Prolonged computer use ### Experience **Essential** - Demonstrable experience in a similar role - A commitment to improving patient services through an ability to sustain a clear performance focus on achieving demanding goals. **Desirable** - Ability to be flexible and to look beyond existing structures, ways of working, boundaries and organisations to produce more effective and innovative performance and partnerships. - Sound political judgement and astuteness in understanding and working with complex policy, and diverse interest groups, and common sense in knowing when to brief “up the line”. ### KNOWLEDGE/SKILLS: **Essential** - Ability to work on your own initiative and anticipate the needs of committee chairs and senior colleagues in preparing for meetings. - Demonstrable previous experience in committee administration - Proven ability to take accurate and relevant minutes and to manage agendas - Proven ability to engender co-operation from senior colleagues for the timely production of committee papers - Ability to plan and creatively input into minutes of meetings. - Ability to communicate constructively with internal and external stakeholders - Advanced keyboard skills as the post holder will be required to type quickly, to format and process documents and presentations to support committee business ### Personal Qualities & Attributes **Essential** - Remain calm in a busy environment - Flexible approach to work - Ability to work as part of multidisciplinary team - Excellent inter-personal and communication skills - High level of work organisation, self-motivation, drive for performance and improvement, and flexibility in approach and attitude; - Strong sense of commitment to openness, honesty and integrity in undertaking the role. ### QUALIFICATIONS/SPECIAL TRAINING **Essential** - Degree or equivalent proven experience **Desirable** - Evidence of continuing professional development in the company secretary or corporate governance field ### Trust Values & Shared Commitments **Essential** - Demonstrable ability to meet the Trust values & shared commitments ## Documents - [map rfl (pdf, 1.2mb)](https://www.healthjobsuk.com/documents?ddoc=2047) - [staff networks at rfl (pdf, 563.8kb)](https://www.healthjobsuk.com/documents?ddoc=2046) - [our sites and services (pdf, 486.9kb)](https://www.healthjobsuk.com/documents?ddoc=2045) - [functional requirements form (pdf, 108.3kb)](https://www.healthjobsuk.com/documents?vdoc=10587612) - [bank executive office support officer (a&c b6)-jd&ps (pdf, 216.4kb)](https://www.healthjobsuk.com/documents?vdoc=10587611) - [corporate, admin & clerical, other - benefits, about rfl, shared commitments and governing objectives (pdf, 646.2kb)](https://www.healthjobsuk.com/documents?edoc=2753) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.