# Band 4 Site Co-ordinator - Green Lane Hospital > NHS job listing from Job Clerk for Avon and Wiltshire Mental Health Trust Partnership NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/band-4-site-co-ordinator-green-lane-hospital/fd8ce8ee-dfc9-48d7-b34a-ae827d69ecd9 - **Markdown:** https://www.jobclerk.com/job/band-4-site-co-ordinator-green-lane-hospital/fd8ce8ee-dfc9-48d7-b34a-ae827d69ecd9.md ## Summary - **Status:** Archived / closed - **Employer:** Avon and Wiltshire Mental Health Trust Partnership NHS Trust - **Town:** Bath - **Region:** South West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum, pro rata - **Contract type:** Permanent - **Employment type:** Part time - 30 hours per week (Monday - Friday 08:30-14:30) - **Closing date:** 2026-07-15T23:59:00.000Z - **Posted:** 2026-07-01T08:43:09.291Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Somerset/Devizes/Avon_Wiltshire_Mental_Health_Partnership_NHS_Trust/Administration/Administration-v8111488 - **Employer website:** https://www.awp.nhs.uk ## Job Content ### Job overview We are looking for an enthusiastic, well-motivated, experienced person for the role of Site Co-ordinator at Green Lane Hospital.  You will lead a well-established team of receptionists and administrators across three sites, Green Lane Hospital, Shearwater Lodge and Hathaway Chippenham. The post holder will need to be an excellent team player, as you will be expected to organise cover for the receptions or even provide reception cover in some instances, sometimes at short notice. Although not an exhaustive list the role will also involve: Resource management and reporting, assisting in H&S risk assessments. Liaison at local level with FM managed contractors and providers with building/site-based leads. Front of house reception cover involving face to face contact with visitors and service users.  Dealing with telephone enquiries and operating an electronic room booking system and providing activity reports to SSBM when required.  Managing/providing cashier services dealing directly with service users and staff. This post is 30 hours per week covering 5 days a week Monday to Friday 8:30-14:30. Right to Work in the UK: This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the legal right to work in the UK at the time of application, as the organisation is unable to support sponsorship for this post. ### Main duties of the job To provide supervision/ administrative support to a team of receptionists. The role covers three sites Green Lane Hospital, Shearwater Lodge and Hathaway Chippenham. Regular travel to these sites is expected. - administration of the staff roster for sign off by FM; - diary management; - assisting with site contractors including site inductions and keeping track of status of works and any issues, in liaison with other FM staff; - provision of cashier services; - provision of reports, eg Asset Booker room bookings analysis etc. - H&S risk assessments. Please review JD for more information ### Detailed job description and main responsibilities Liaise with a wide range of stakeholders, both internal to the organisation and external, not exhaustive but including: - FM staff, clinical teams on sites, service users and carers, contractors eg grounds, pest control, waste, building works etc. - Other Trust staff and teams eg payroll. Excellent communication skills, written and verbal, with a wide range of people, including outside agencies, sometimes requiring tact and persuasive skills where there may be barriers to understanding or agreement. Provide and receive routine and complicated information, including dealing with enquiries from external stakeholders and the public. Interpret and advise on data and office management functions and implement relevant procedures. Consider line management issues and decide on a course of action to be taken. Day to Day line management: - Carry out supervision sessions in person on a monthly basis; - Undertake appraisals; - Provide immediate guidance and assistance in problem solving; - Agree/monitor absences in regard to Annual leave, flexi time, sickness; - Workload management. Ensure that appropriate systems are developed and maintained to prompt bring forward information or follow-up that is required for meetings and projects etc. and for outstanding work that has been requested by a certain deadline. Set up and manage effective office management/filing systems to support the service delivery. ## Person Specification ### Customer care **Essential** - eg dealing with stressful situations, coaching of staff ### Finance experience **Essential** - eg knowledge of petty cash systems ### Excellent IT skills **Essential** - eg knowledge of word, excel, room bookings systems etc ### Experience in FM Team **Essential** - eg experience in Facilities, knowledge of systems, admin and secretarial ### Notes and minute taking **Essential** - eg some experience of providing admin for meetings ### Line Management experience **Essential** - eg overall line management and supervisory skills, communication and organisational skills ### Health and Safety Experience **Essential** - eg writing of risk assessments ## Documents - [job description (pdf, 456.4kb)](https://www.healthjobsuk.com/documents?vdoc=10419058) - [financial support & discounts (pdf, 919.6kb)](https://www.healthjobsuk.com/documents?edoc=2794) - [value of the nhs pension scheme (pdf, 279.0kb)](https://www.healthjobsuk.com/documents?edoc=2795) - [inclusive top 50 uk employers list (pdf, 78.9kb)](https://www.healthjobsuk.com/documents?edoc=2439) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references.