# Band 4 Personal Assistant to Group Clinical Support Services > NHS job listing from Job Clerk for University Hospitals Birmingham NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/band-4-personal-assistant-to-group-clinical-support-services/868e321c-74b2-4add-8b1f-411c26f2e3c8 - **Markdown:** https://www.jobclerk.com/job/band-4-personal-assistant-to-group-clinical-support-services/868e321c-74b2-4add-8b1f-411c26f2e3c8.md ## Summary - **Status:** Live - **Employer:** University Hospitals Birmingham NHS Foundation Trust - **Town:** Birmingham - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 to £31,157 a year - **Contract type:** Permanent - **Employment type:** Full-time, Flexible working - **Closing date:** 2026-06-30T23:59:00.000Z - **Posted:** 2026-06-24T09:23:01.142Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/C0020-26-0871?employerCode=C0020 - **Application URL:** https://uhb.tal.net/vx/candidate/apply/15219?instant=apply - **Employer website:** https://www.uhb.nhs.uk ## Job Content ### Job summary We are seeking an experienced and proactive Personal Assistant to provide high-quality administrative and secretarial support to the 5 senior managers within the Group Clinical Support Services Management Team. Based at the Queen Elizabeth Hospital Birmingham within the Group Clinical Support Services offices, the successful candidate will deliver professional, confidential and proactive support, helping senior leaders deliver Trust priorities effectively. This is an exciting opportunity to work in a fast-paced and varied environment where strong organisational skills, attention to detail and the ability to manage competing priorities are essential. The post holder will be highly organised, adaptable to changing demands and capable of working independently using their own initiative. The role also involves regular communication with both internal and external stakeholders. Previous experience in similar roles is essential. ### Main duties of the job Main duties of the role include: *Provide comprehensive PA support to senior staff with the department. *Manage and coordinate complex diaries, meetings and schedules. *Prepare and distribute agendas, attend meetings, take minutes and distribute. *To collate information, design and produce documents for the division using a range of skills and software required. *Act as a key point of contact handling confidential and sensitive information in a professional manner. *To devise, implement and maintain systems for ease of filing and retrieval of documents. *To raise purchase orders on Trust finance systems. *Maintain accurate records, databases and filing systems. ### About us University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role. ### Details - Date posted: 24 June 2026 - Pay scheme: Agenda for change - Band: Band 4 - Salary: £28,392 to £31,157 a year - Contract: Permanent - Working pattern: Full-time, Flexible working - Reference number: 304-1101433 - Job locations: Queen Elizabeth Hospital, Mindelsohn Way, Birmingham, West Midlands, B15 2TH, United Kingdom ### Job responsibilities Please note for a specific detailed job description for this vacancy please see attached job description. ## Job Details We are seeking an experienced and proactive Personal Assistant to provide high-quality administrative and secretarial support to the 5 senior managers within the Group Clinical Support Services Management Team. Based at the Queen Elizabeth Hospital Birmingham within the Group Clinical Support Services offices, the successful candidate will deliver professional, confidential and proactive support, helping senior leaders deliver Trust priorities effectively. This is an exciting opportunity to work in a fast-paced and varied environment where strong organisational skills, attention to detail and the ability to manage competing priorities are essential. The post holder will be highly organised, adaptable to changing demands and capable of working independently using their own initiative. The role also involves regular communication with both internal and external stakeholders. Previous experience in similar roles is essential. ## Job Description Main duties of the role include: *Provide comprehensive PA support to senior staff with the department. *Manage and coordinate complex diaries, meetings and schedules. *Prepare and distribute agendas, attend meetings, take minutes and distribute. *To collate information, design and produce documents for the division using a range of skills and software required. *Act as a key point of contact handling confidential and sensitive information in a professional manner. *To devise, implement and maintain systems for ease of filing and retrieval of documents. *To raise purchase orders on Trust finance systems. *Maintain accurate records, databases and filing systems. ## Responsibilities Please note for a specific detailed job description for this vacancy please see attached job description. ## Person Specification ### Experience **Essential** - * Experience of working in a customerfocused or publicfacing role - * Experience of working in an administrative or secretarial role, with the ability to support service delivery effectively. - * Demonstrable experience of using initiative and problemsolving skills to manage routine and nonroutine administrative tasks. - * Understanding of the importance of confidentiality and information governance in a healthcare or public sector environment. - * Experience of supporting senior managers or leadership teams - * Experience of managing diaries, coordinating meetings and taking accurate minutes - * Experience of handling confidential and sensitive information appropriately - * Experience of prioritising workload and managing competing demands to meet deadlines **Desirable** - * Experience of working in a busy environment - * Experience of working in healthcare - * Previous experience of transcribing formal minutes ### Qualifications **Essential** - * Knowledge of a broad range of administrative and coordination procedures and systems, including nonroutine processes, typically gained through training and experience to NVQ - Level 3 in Business Administration (or equivalent qualification or experience). - * Understanding of organisational policies, procedures and governance arrangements, and the ability to apply servicespecific requirements within an NHS environment when supporting senior managers. - * Awareness of data protection, information governance and confidentiality standards, including relevant legislative and organisational compliance requirements. ## Documents - [JD PS - Band 4 Personal Assistant .pdf (PDF, 492 KB)](document:2968593) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.