# Band 4 Personal Assistant / Senior Administrator - General Management > NHS job listing from Job Clerk for Birmingham Community Healthcare NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/band-4-personal-assistant-senior-administrator-general-management/25f279e4-efa9-440b-93e1-6b5b337d7129 - **Markdown:** https://www.jobclerk.com/job/band-4-personal-assistant-senior-administrator-general-management/25f279e4-efa9-440b-93e1-6b5b337d7129.md ## Summary - **Status:** Live - **Employer:** Birmingham Community Healthcare NHS Foundation Trust - **Location:** Birmingham Dental Hospital - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 (per annum) - **Contract type:** 6 months (Fixed term) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-09-06T07:00:00.000Z - **Posted:** 2026-08-19T09:30:48.456Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Birmingham_Black_Country/Birmingham/Birmingham_Community_Healthcare_NHS_Foundation_Trust/Administration/Administration-v8160235 - **Application URL:** https://apps.trac.jobs/job-advert/8160235?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.bhamcommunity.nhs.uk ## Job Content ### Job overview This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. The post holder will provide a high level, competent, comprehensive administrative support to the Divisional Triumvirate and/or Senior Management Team (SMT). The post holder will have day to day management for staff within a dedicated administrative team who will be responsible for delivering an effective service. The post holder will act as the Personal Assistant (PA) to a designated a member of the Divisional Trimvirate and/or SMT. To provide cross cover within the General Management and Nursing Administration Teams at times of short staffing levels to ensure the smooth delivery of services within the Division. ### Main duties of the job - Provide the first point of contact on behalf of the Triumvirate and/or Senior Manager for written and telephone enquiries on behalf of the Senior Manager, using judgement to establish the validity and priority of the contact. - To provide a customer focused service and be able to communicate effectively and appropriately with patients and staff at all levels. - Manage and maintain the Triumvirate and/or Senior Managers’ diary or appointment system, ensuring that utilisation of time and allocation of appointments is appropriate. - Facilitate meetings/events; issuing invites to attendees including circulation of any relevant paperwork, booking venues to include any IT requirements, produce minutes/action logs and assist with the overall smooth running of the meeting/event. - Process and submit expense claims, ensuring that travel, mileage, vehicle documentation and receipts are accurate prior to submission for approval. - Support with the organisation of HR events such as staff consultations, investigation interviews and panel hearings as requested following HR policies and procedures liaising with senior members of staff, HR, staff and Trade Unions as appropriate and including taking accurate verbatim notes from interviews and hearings ### Detailed job description and main responsibilities There is an exciting opportunities for an experienced Personal Assistant to join a friendly team within General Management and Nursing department. the post will provide an expert secretarial and administrative support to the General Management team and Senior Management Team. Main duties of the Job Applicants must be highly competent with all Microsoft packages and have proven high level minute taking skills. Attention to detail and a high degree of skill in receiving complex and sensitive information and managing it effectively are essential components of the job. Evidence of exemplary communication skills are vital together with the ability to prioritise and work to deadlines. Please see the attached job description and person specification for a more detailed description. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Experience **Essential** - Relevant experience of secretarial/ administration in an office environment - Experience of using Microsoft systems including word processing, excel and outlook - Experience of maintaining filing systems. - Relevant experience of diary management, arranging meetings booking venues etc. - Experience with dealing with matters of a sensitive and confidential nature. **Desirable** - Relevant experience of handling petty cash. - Experience of providing meeting administration support, formal minutes/note taking. - Experience of using electronic staff records finance and rota systems. - Line management or supervisory experience ### Skills/Knowledge **Essential** - Excellent IT skills and proficient with MS Office applications - Ability to accurately populate and monitor databases and spread sheets with an eye for attention to detail. - Excellent Ability to communicate at all levels effectively, written/verbal - Excellent Organisational Skills and ability to prioritise and meet deadlines. - Ability to deliver a high level of accuracy and consistency in all work undertaken. - Knowledge of paper and electronic records management - Ability to use initiative to resolve problems ### Qualifications/Training **Essential** - GCSE English and Maths Grade A-C or equivalent - OCR Award/Certificate in Text Processing/ Word Processing or equivalent qualification - NVQ3 Business Administration or equivalent. - RSA III in Typing or Word Processing or equivalent. - Evidence of continued learning and development **Desirable** - OCR IT in Outlook, Excel ## Documents - [bchc local benefits (pdf, 99.6kb)](https://www.healthjobsuk.com/documents?edoc=2722) - [pa - general management-nursing job description and ps (pdf, 296.4kb)](https://www.healthjobsuk.com/documents?vdoc=10460906) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.