# Band 4 Medical Secretary - SOLAR > NHS job listing from Job Clerk for Birmingham and Solihull Mental Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/band-4-medical-secretary-solar/f27ed190-6ae6-4e30-8221-92e4f87e0929 - **Markdown:** https://www.jobclerk.com/job/band-4-medical-secretary-solar/f27ed190-6ae6-4e30-8221-92e4f87e0929.md ## Summary - **Status:** Live - **Employer:** Birmingham and Solihull Mental Health NHS Foundation Trust - **Town:** Birmingham - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum, pro rata - **Contract type:** Fixed term: 12 months (ending May 2027) - **Employment type:** Full time - 37.5 hours per week (Monday - Friday 09:00 - 17:00) - **Closing date:** 2026-06-28T23:59:00.000Z - **Posted:** 2026-06-17T09:03:28.905Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Birmingham_Black_Country/Chelmsley_Wood/Birmingham_Solihull_Mental_Health_NHS_Foundation_Trust/Administration_Clerical/Administration_Clerical-v7996220 - **Application URL:** https://apps.trac.jobs/job-advert/7996220?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.bsmhft.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for a full time Medical Secretary supporting cross cover both Bishop Wilson and Freshfields Clinic. As a key member of the secretarial team this is a varied role involving all aspects of secretarial and general administration duties. The post holder will be the first point of contact for other health care professionals so will need to demonstrate a high standard of communication and a professional attitude, along with our CYP & families. You will need to be well organised, able to multitask and possess excellent interpersonal skills. To provide a comprehensive secretarial/administrative support service to the medical/clinical team. To operate within the trust systems, which includes formatting/audio transcription of clinical letters/reports and other correspondence as required by the clinical/medical team within the trust’s timeframe plus attend and minute of meetings when required. The successful candidate will need to be a team player possessing excellent written and verbal skills with an eye for detail and demonstrate proficient keyboard/computer skills. It is essential that applicants can work on their own initiative, demonstrate effective organisational and communication skills at all levels, along with having the ability to prioritise their workload and process enquiries in a confidential and efficient manner. ### Main duties of the job The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which includes receipt of correspondence, booking of new/follow up patient appointments.  Creating clinical letters/correspondence via digital dictation transcription within the trust timeframe.  To attend and minute meetings as and when required.  To monitor & support our consultants’ caseloads to ensure all KPI’s are kept up to date. To work independently, priorities and organise own workload taking into consideration the competing demands of the service and ensure that all administration is carried out within the set timeframe.          Dealing sensitively with any complaints, problems or issues arising highlighting and where necessary referring the situation to the Admin Lead as appropriate. This post is full-time Monday – Friday 09:00 – 17:00 but the post holder will be expected to have some flexibility with the working hours. To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies. ### Detailed job description and main responsibilities For further information about the main responsibilities please view the attached job description and person specification. We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK) ## Job Details An exciting opportunity has arisen for a full time Medical Secretary supporting cross cover both Bishop Wilson and Freshfields Clinic. As a key member of the secretarial team this is a varied role involving all aspects of secretarial and general administration duties. The post holder will be the first point of contact for other health care professionals so will need to demonstrate a high standard of communication and a professional attitude, along with our CYP & families. You will need to be well organised, able to multitask and possess excellent interpersonal skills. To provide a comprehensive secretarial/administrative support service to the medical/clinical team. To operate within the trust systems, which includes formatting/audio transcription of clinical letters/reports and other correspondence as required by the clinical/medical team within the trust’s timeframe plus attend and minute of meetings when required. The successful candidate will need to be a team player possessing excellent written and verbal skills with an eye for detail and demonstrate proficient keyboard/computer skills. It is essential that applicants can work on their own initiative, demonstrate effective organisational and communication skills at all levels, along with having the ability to prioritise their workload and process enquiries in a confidential and efficient manner. ## Job Description The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which includes receipt of correspondence, booking of new/follow up patient appointments. Creating clinical letters/correspondence via digital dictation transcription within the trust timeframe. To attend and minute meetings as and when required. To monitor & support our consultants’ caseloads to ensure all KPI’s are kept up to date. To work independently, priorities and organise own workload taking into consideration the competing demands of the service and ensure that all administration is carried out within the set timeframe. Dealing sensitively with any complaints, problems or issues arising highlighting and where necessary referring the situation to the Admin Lead as appropriate. This post is full-time Monday – Friday 09:00 – 17:00 but the post holder will be expected to have some flexibility with the working hours. To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies. ## Responsibilities For further information about the main responsibilities please view the attached job description and person specification. We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK) ## Person Specification ### Administration & Clerical **Essential** - - Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher - - Minute-taking - - Significant secretarial/administration experience of working in a health or equivalent environment a - - GCSE English Grade C or above or equivalent - Ability to work under pressure **Desirable** - - AMSPAR Diploma - - Shorthand or Speed writing - - Experience in working in NHS with children and people who suffer with Mental Health - Experience of dealing with a range of disciplines and agencies ## Documents - [applicant guide (pdf, 313.5kb)](https://www.healthjobsuk.com/documents?edoc=1260) - [job description (pdf, 344.6kb)](https://www.healthjobsuk.com/documents?vdoc=10280657) - [equality statement (pdf, 572.5kb)](https://www.healthjobsuk.com/documents?edoc=2416) - [person specification (pdf, 248.6kb)](https://www.healthjobsuk.com/documents?vdoc=10280658) - [everyday behaviours guide (pdf, 159.9kb)](https://www.healthjobsuk.com/documents?edoc=2415) - [information for applicants (pdf, 431.5kb)](https://www.healthjobsuk.com/documents?edoc=1709) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.