# Band 4 Equip HR (LMS) Project Administrator > NHS job listing from Job Clerk for Belfast Health and Social Care Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/band-4-equip-hr-lms-project-administrator/5b842462-2420-4dde-ac1d-6cd6a30403ab - **Markdown:** https://www.jobclerk.com/job/band-4-equip-hr-lms-project-administrator/5b842462-2420-4dde-ac1d-6cd6a30403ab.md ## Summary - **Status:** Live - **Employer:** Belfast Health and Social Care Trust - **Town:** Belfast - **Region:** Belfast - **Country:** Northern Ireland - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £27,485 - £30,162 - **Contract type:** Temporary - **Closing date:** 2026-07-14T16:30:00.000Z - **Posted:** 2026-06-29T10:30:22.590Z - **Source information URL:** https://jobs.hscni.net/Job/47888/bhsctband-4-equip-hr-lms-project-administrator - **Application URL:** https://jobs-app.hscni.net/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2OTMyMzU0MUZFMTlDRjNDQzE3N0Y4Q0E3RUEmY2FuZF90eXBlPWU%3d - **Employer website:** https://belfasttrust.hscni.net ## Job Content ### Job details - Branch: Belfast HSCT - Location: MCKINNEY HOUSE - Salary: Band 4 (£27,485 - £30,162) - Contract Type: Temporary - Opening Date: 29/06/26 - Closes: Tue, 14 July 2026 @ 4:30 PM - Interview Dates: TBD ### Notes We accept online applications only. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026”. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website. ### JOB DESCRIPTION JOB TITLE: Equip HR (LMS) Project Administrator BAND: Band 4 DIRECTORATE: Human Resources / Organisational Development LOCATION: McKinney House, Musgrave Park Hospital REPORTS TO: Equip HR Project Officer ACCOUNTABLE TO: Digital Learning and Improvement Lead ### BACKGROUND HSCNI has established the Equip Programme to deliver a modern, integrated digital solution for HR, Payroll and Finance, replacing legacy systems and supporting the wider HSC reform and modernisation agenda. Equip is a region-wide transformation programme introducing an Oracle Fusion cloud platform to streamline processes, improve the user experience, strengthen governance and controls, and provide more timely and reliable data to support workforce and service decision making. As part of Equip, a new Learning Management System (LMS) will provide a single, user-friendly route for staff to access learning, manage enrolments and approvals, support compliance reporting, and improve visibility of learning records across HSC organisations. ### JOB SUMMARY The post holder will provide administrative and project support to the Equip HR Team, with a particular focus on the Learning (LMS) workstream, assisting the Trust Lead and workstream colleagues in the delivery of readiness activities in an efficient, effective and high-quality manner. As part of readiness activity for the implementation of the new systems, the post holder will assist with data cleansing of the current HR system (HRPTS) and the current iLMS (LearnHSCNI), and will support the analytics team to provide accurate workforce data to support the programme. The post holder will demonstrate a commitment to team working, continuous improvement and innovation, with the ability to prioritise tasks effectively. ### KEY DUTIES / RESPONSIBILITIES Support the delivery of the HR Equip (Oracle) programme, with a particular focus on Learning Management System (LMS) readiness, working closely with the Learning & Talent SME and wider project team. Assist with data cleansing activities across HRPTS and learning systems, including organisational structures, workforce data and learner records, ensuring accuracy, consistency and readiness for migration to Oracle Equip. Generate and view reports to validate workforce and learner data, liaising with managers and stakeholders to resolve discrepancies and ensure high-quality data is maintained. Work collaboratively with HR, Learning & Development and other project workstreams to support aligned data flows, system processes and reporting requirements across the programme. Provide day-to-day support to the SME and project team, maintain and update project documentation, including action logs, progress trackers, and key updates, ensuring accurate records and clear communication across the programme. Assist in the planning and delivery of business readiness activities, including the coordination and development of training materials, guidance documents, and user support resources. Provide routine advice and support to managers and staff on HR and learning system queries, escalating complex issues to the appropriate teams as required. Deliver high-quality administrative and project support, including diary management, meeting coordination, note taking, report preparation and document management to support the Equip programme. Liaise with internal and external stakeholders, including training providers and partner organisations, ensuring queries and requests are managed effectively and professionally. Maintain effective working relationships across HR, OD, and wider programme teams, contributing to a collaborative and professional project environment. Undertake any other duties appropriate to the role as required under the direction of the Project Lead. Development and Innovation Engage in personal and professional development to maintain a high level of relevant knowledge and skills. Development of knowledge of the relevant business areas associated with encompass. Communication/Collaborative Working/Key Working relationship Liaise with customers, colleagues, and suppliers/vendors as required, ensuring good relationships are maintained at all times Information Management Ensure all documentation for which they are responsible for is kept up to date. Assist the Programme Support Manager in the formulation of policy, procedures, standards and guidance. People Management and Development Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver. Ensure access to skills and personal development through appropriate training and support. Promote a culture of openness and honesty to enable shared learning. Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making. Adhere to and promote Trust policy and procedure in all staffing matters, participating as appropriate in a way which underpins Trust values. ### GENERAL RESPONSIBILITIES Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and: At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner. Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them. Comply with the Trust’s Smoke Free Policy. Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations. Adhere to Equality and Good Relations duties throughout the course of their employment. Ensure the ongoing confidence of the public in-service provision. Maintain high standards of personal accountability. Comply with the HPSS Code of Conduct. Values The Belfast Trust aims to recruit staff not only with the right skills but also with the right values to ensure the delivery of excellent patient care and experience. Staff will be expected to be committed to provide safe, effective, compassionate and person centred care by: Treating Everyone with Dignity and Respect Displaying Openness and Trust Being Accountable Being Leading Edge Maximising Learning and Development By embedding the above values, we will make a significant contribution to the delivery of the Trust’s Vision. Clause: This job description is not meant to be definitive and may be amended to meet the changing needs of the Belfast Health and Social Care Trust. ### PERSONNEL SPECIFICATION JOB TITLE: Equip HR Project Administrator BAND: Band 4 DIRECTORATE: Human Resources / Organisational Development HOURS: 37.5 ### Notes to applicants You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note the Organisation reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria. Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn. ### ESSENTIAL CRITERIA SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below. Factor Criteria Method of Assessment Experience & Qualifications 1) HND/HNC or equivalent professional qualification and 1 year’s relevant experience of working within either an HR, Information or Project role to include working with computerised information systems at Band 3 level or equivalent. OR Four GCSEs at Grades A-C / 9-4 including English or English Language (excluding English Literature) or equivalent / higher qualification AND 2 years’ experience working within either an HR, Information or Project role to include working with computerised information systems at Band 3 level or equivalent. OR 3 year’s relevant experience of working within either an HR department, Information or Project role working with computerised information systems at Band 3 level or equivalent Shortlisting by Application Form Other Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Organisation which will permit them to carry out the duties of the post. Shortlisting by Application Form SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage: Skills / Abilities Experience in the use of Microsoft Office products including, Excel, Word, Outlook and Power Point Evidence of analyzing data and presenting results in an appropriate manner Evidence of working on own initiative with minimum supervision. Ability to work to objectives and tight timescales Ability to work as an effective member of a team Possess excellent communication and presentation skills to meet the needs of the post in full. Interview / Test ### DESIRABLE CRITERIA SECTION 3: these will ONLY be used where it is necessary to introduce additional job related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these criteria. Failure to do so may result in you not being shortlisted Factor Criteria Method of Assessment Experience Previous experience of working in a Human Resources Department/ Function and have experience working with HR DATA Experience in the development of workforce information reports/ HR Analytics. Shortlisting by Application Form HSC Values Whilst employees will be expected to portray all the values, particular attention drawn to the following values for this role ## Job Details Branch: Belfast HSCT Location: MCKINNEY HOUSE Salary: Band 4 (£27,485 - £30,162) Contract Type: Temporary Opening Date: 29/06/26 Closes: Tue, 14 July 2026 @ 4:30 PM Interview Dates: TBD Notes: We accept online applications only. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026”. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website. ## Job Description The post holder will provide administrative and project support to the Equip HR Team, with a particular focus on the Learning (LMS) workstream, assisting the Trust Lead and workstream colleagues in the delivery of readiness activities in an efficient, effective and high-quality manner. As part of readiness activity for the implementation of the new systems, the post holder will assist with data cleansing of the current HR system (HRPTS) and the current iLMS (LearnHSCNI), and will support the analytics team to provide accurate workforce data to support the programme. The post holder will demonstrate a commitment to team working, continuous improvement and innovation, with the ability to prioritise tasks effectively. ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.