# Band 3 Manual Handling and Ergonomics Administrator > NHS job listing from Job Clerk for University Hospitals Birmingham NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/band-3-manual-handling-and-ergonomics-administrator/bb7ef372-4db7-4109-9e5b-38afa1755630 - **Markdown:** https://www.jobclerk.com/job/band-3-manual-handling-and-ergonomics-administrator/bb7ef372-4db7-4109-9e5b-38afa1755630.md ## Summary - **Status:** Live - **Employer:** University Hospitals Birmingham NHS Foundation Trust - **Town:** Birmingham - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 to £27,476 a year - **Contract type:** Permanent - **Employment type:** Part-time, Flexible working - **Closing date:** 2026-06-22T23:59:00.000Z - **Posted:** 2026-06-09T12:40:18.205Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/C0020-26-0819?employerCode=C0020 - **Application URL:** https://uhb.tal.net/vx/candidate/apply/15090?instant=apply - **Employer website:** https://www.uhb.nhs.uk ## Job Content ### Job summary An exciting opportunity has arisen for a Band 3 Manual Handling and Ergonomics Administrator to join our friendly team. We are a busy team with constant changes and demand and are looking to appoint a forward thinking, flexible, resilient and resourceful individual to join the Manual Handling and Ergonomics team. You will act as one of the first point of contacts for our team and must ensure effective communication pathways exist in a manner which positively reflects the values of the organisation. This will include duties such as monitoring, recording and booking of ergonomic appointments and managing a busy telephone line, the receiving of all incoming mail and ensuring action is taken appropriately and processing correspondence. Alongside undertaking a wide range of administrative duties such as aid in the administration of team meetings and minute taking. You will also work in conjunction with other team members; ensuring administrative support is available in our busy service This may include liaison with other multi-disciplinary team members, administrators or health professionals. It is essential that applicants are able to work on their own initiative and demonstrate effective organisational and administrative skills. ### Main duties of the job The administrator should possess excellent working knowledge of Microsoft Office systems including Outlook, Word and Excel. You will manage all ergonomic referrals to our service which have personal health details from people and upload onto appropriate electronic systems. You will manage multiple e-mail inboxes and deal with telephone contacts in a supportive and empathetic manner. You will need to exercise judgement when dealing with enquiries, analyse and resolve problems such as conflicting diary appointments/schedules and meetings, and escalate to your line manager where required. You will need to meet deadlines, collate data and maintain standards relating to administrative processes. You will also be responsible for excel spreadsheets to enter data, manipulate and create charts etc for reporting purposes. You will need to be able to work within a team effectively and share work streams where appropriate. Essential to the role will be maintaining diaries and arranging both virtual and face to face meetings for the ergonomic team, taking formal minutes as required and keeping appropriate records. If you have the necessary skills and abilities and would like to join our team, we would love to hear from you. For further information or to arrange an informal visit please contact Siobhan Burns, Senior Ergonomic Adviser (internal 17168 / external 0121 371 7168). ### About us University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role. ### Details - Date posted: 09 June 2026 - Pay scheme: Agenda for change - Band: Band 3 - Salary: £25,760 to £27,476 a year - Contract: Permanent - Working pattern: Part-time, Flexible working - Reference number: 304-1100588 - Job locations: Queen Elizabeth Hospital, Mindelsohn Way, Birmingham, West Midlands, B15 2TH, United Kingdom ### Job responsibilities *Please Note : For a detailed job description for this vacancy, please see attached Job Description* ## Job Details An exciting opportunity has arisen for a Band 3 Manual Handling and Ergonomics Administrator to join our friendly team. We are a busy team with constant changes and demand and are looking to appoint a forward thinking, flexible, resilient and resourceful individual to join the Manual Handling and Ergonomics team. You will act as one of the first point of contacts for our team and must ensure effective communication pathways exist in a manner which positively reflects the values of the organisation. This will include duties such as monitoring, recording and booking of ergonomic appointments and managing a busy telephone line, the receiving of all incoming mail and ensuring action is taken appropriately and processing correspondence. Alongside undertaking a wide range of administrative duties such as aid in the administration of team meetings and minute taking. You will also work in conjunction with other team members; ensuring administrative support is available in our busy service This may include liaison with other multi-disciplinary team members, administrators or health professionals. It is essential that applicants are able to work on their own initiative and demonstrate effective organisational and administrative skills. ## Job Description The administrator should possess excellent working knowledge of Microsoft Office systems including Outlook, Word and Excel. You will manage all ergonomic referrals to our service which have personal health details from people and upload onto appropriate electronic systems. You will manage multiple e-mail inboxes and deal with telephone contacts in a supportive and empathetic manner. You will need to exercise judgement when dealing with enquiries, analyse and resolve problems such as conflicting diary appointments/schedules and meetings, and escalate to your line manager where required. You will need to meet deadlines, collate data and maintain standards relating to administrative processes. You will also be responsible for excel spreadsheets to enter data, manipulate and create charts etc for reporting purposes. You will need to be able to work within a team effectively and share work streams where appropriate. Essential to the role will be maintaining diaries and arranging both virtual and face to face meetings for the ergonomic team, taking formal minutes as required and keeping appropriate records. If you have the necessary skills and abilities and would like to join our team, we would love to hear from you. For further information or to arrange an informal visit please contact Siobhan Burns, Senior Ergonomic Adviser (internal 17168 / external 0121 371 7168). ## Responsibilities *Please Note : For a detailed job description for this vacancy, please see attached Job Description* ## Person Specification ### Experience **Essential** - *Business Administration -Level 3 - *Appropriate standard of general education GCSE level or equivalent - *Evidence of continuing career/professional development in own area of work. **Desirable** - *Previous experience of working in a customer service environment. - *Recent experience of working in healthcare setting ### Qualifications **Essential** - *Administration NVQ Level 2 minimum or equivalent experiences - *Mathematics and English qualifications ### Additional Criteria **Essential** - *Communications - strong interpersonal, verbal, non-verbal, written and listening - *Demonstrate IT Literacy to include Microsoft Office programs - Outlook, Excel, Word, PowerPoint and Teams - *Ability to work autonomously in a busy environment - *Proven ability to work to deadlines - *Excellent attention to detail and accuracy - *Analytical skills - *Professional manner and behaviour, adaptable and confident to liaise with people of all levels - *Ability to produce clear written, verbal and electronic reports. - *Be able to work flexible hours if required - *Flexible and adaptable to meet service needs and work within a team - *Be able to commute to multiple sites in trust at start of shift - *Ability to work flexibly. This includes working out of hours and at weekends as part of a 7 day working pattern (when appropriate service delivery allows and commences) **Desirable** - *Able to take minutes of meetings - *Knowledge or experience of using Electronic Staff Records (ESR) - *Knowledge or experience of using Easy Learning System - *Able to take a proactive approach in problem solving ## Documents - [JD PS.pdf (PDF, 487 KB)](document:2951953) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.