# Assistant Medical Secretary > NHS job listing from Job Clerk for Wye Valley NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/assistant-medical-secretary/017ba8d2-290e-4e93-9a18-5e94fa6229b4 - **Markdown:** https://www.jobclerk.com/job/assistant-medical-secretary/017ba8d2-290e-4e93-9a18-5e94fa6229b4.md ## Summary - **Status:** Live - **Employer:** Wye Valley NHS Trust - **Location:** The County Hospital - **Workplace type:** onsite - **Profession:** Medical secretary - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 Per annum - **Contract type:** Fixed term: 8 months (N/A) - **Employment type:** Part time - 22.5 hours per week - **Closing date:** 2026-09-17T22:59:00.000Z - **Posted:** 2026-09-03T09:12:44.485Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Hereford/Hereford/Wye_Valley_NHS_Trust/admin/admin-v8270233 - **Application URL:** https://apps.trac.jobs/job-advert/8270233?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.wyevalley.nhs.uk ## Job Content ### Job overview The purpose of this job is to provide secretarial support to the Specialty Team in Obstetrics and Gynaecology by typing letters and reports, dealing with telephone queries and ensuring appropriate diagnostic investigations are arranged; working on your own initiative using knowledge, skills and experience to manage and prioritise workload independently in accordance with operational standards and protocols. ### Main duties of the job - To type clinic letters, correspondence, reports from digital dictation for the Consultant, Middle Grade and junior medical staff in adherence with standard turnaround times. - To manage own work ensuring all clinic letters are typed in chronological order. - To ensure 3-signed correspondence is checked and dispatched daily. - Forwarding letters/reports by either: - post, fax, telephone or e-mail as required. - To ensure any dictated requests are actioned appropriately and to notify the relevant medical secretary to maintain communication, a good service and efficient records. - Answering departmental phone calls in a courteous and professional manner. - To review data quality reports as required and update in Administration systems as necessary. - Maintain an up-to-date knowledge of Departmental procedures. - To be able to provide cover for Band 4 medical secretary in times of annual leave/absence. - To maintain confidentiality at all times. - To ensure awareness and understanding of the data protection act and other national and local NHS guidelines/policies as required. ### Detailed job description and main responsibilities - To type clinic letters, correspondence, reports from digital dictation for the Consultant, Middle Grade and junior medical staff in adherence with standard turnaround times. - To manage own work ensuring all clinic letters are typed in chronological order. - To ensure 3-signed correspondence is checked and dispatched daily. - Forwarding letters/reports by either: - post, fax, telephone or e-mail as required. - To ensure any dictated requests are actioned appropriately and to notify the relevant medical secretary to maintain communication, a good service and efficient records. - Answering departmental phone calls in a courteous and professional manner. - Ensure all patient notes retained in the office or sent out of the office are traced on Patient Administration System (PAS)/Maxims system - Make sure the notes are complete, correspondence filed before the notes are returned to Health Records. - To review data quality reports as required and update in Administration systems as necessary. - Maintain an up-to-date knowledge of Departmental procedures. - To be able to provide cover for Band 4 medical secretary in times of annual leave/absence. - To maintain confidentiality at all times. - To ensure awareness and understanding of the data protection act and other national and local NHS guidelines/policies as required. Personal Development: - To maintain up to date skills as required to provide an efficient service. - Maintain a full and comprehensive knowledge of medical and drug terminology, and theoretical knowledge of procedures carried out within the department. - To attend/complete all mandatory training, ie. Attend courses or by e-learning. - Minimise hazards in the working area and report any identifiable hazards to the line manager. - Maintain personal portfolio and attend annual staff performance and development review (SPDR) annually with Team Leader. ## Person Specification ### EXPERIENCE **Essential** - Experience of working in a busy office environment **Desirable** - Previous NHS/healthcare experience ### OTHER FACTORS **Essential** - Ability to work on own initiative without close supervision - Ability to prioritise and organise own workload - Professional approach to work and colleagues - Forward thinking - Able to communicate sensitively and effectively across a wide range of professionals and service users - Willingness to participate in further training to facilitate change ### EDUCATION AND QUALIFICATIONS **Essential** - Educated to GCSE standard or equivalent – 5 subjects to include Mathematics and English - RSA typewriting/word processing stage II or equivalent. - Audio typing skills **Desirable** - Computing Qualification – ECDL or equivalent ### SKILLS, KNOWLEDGE AND ABILITIES **Essential** - Ability to effectively communicate both verbally and in writing to a wide range of people - Ability to provide cover for consultant secretaries - Ability to prioritise, organise and manage workload without supervision - Previous experience of dealing with the public - Previous secretarial experience of equivalent ## Documents - [wvt benefits (pdf, 621.7kb)](https://www.healthjobsuk.com/documents?ddoc=1985) - [assistant medical secretary (pdf, 280.8kb)](https://www.healthjobsuk.com/documents?vdoc=10585237) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.