# Assistant Medical Secretary - Gastroenterology

> NHS job listing from Job Clerk for Wye Valley NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/assistant-medical-secretary-gastroenterology/3c9dc9b0-5ec3-4f17-ae37-0ca5e5a18121
- **Markdown:** https://www.jobclerk.com/job/assistant-medical-secretary-gastroenterology/3c9dc9b0-5ec3-4f17-ae37-0ca5e5a18121.md

## Summary

- **Status:** Live
- **Employer:** Wye Valley NHS Trust
- **Town:** Hereford
- **Region:** Midlands
- **Country:** England
- **Profession:** Administrative and IT
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 pa pro rata
- **Contract type:** Permanent
- **Employment type:** Full time - 37.5 hours per week (Monday - Friday)
- **Closing date:** 2026-08-05T23:59:00.000Z
- **Posted:** 2026-07-22T07:12:32.371Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Hereford/Hereford/Wye_Valley_NHS_Trust/Admin/Admin-v8173219
- **Application URL:** https://apps.trac.jobs/job-advert/8173219?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.wyevalley.nhs.uk

## Job Content

### Job overview

Do you enjoy a challenge and like working in a busy environment? We are looking for an Assistant Medical Secretary to work within our Gastroenterology  Admin team.

This is a very busy department and the post holder must have the ability to work under pressure. Previous experience in Healthcare Admin is desirable but not essential.

The post holder will be expected to  be  highly motivated, organised and have excellent communication skills.

### Main duties of the job

- Audio typing and reviewing patient letters and reports from digital dictation
- Forwarding letters/reports by either: - post, telephone or e-mail as required.
- Answering departmental phone calls in a courteous and professional manner.
- To liaise with patients and provide non clinical advice such as dates and times of clinic appointments.
- To be able to assess nature of enquiry and deal with appropriately, asking advice from the Band 4 Medical Secretaries if necessary.
- Open, prioritise and date stamp mail daily.
- To use own initiative and manage own work load under the guidance of the Band 4 Medical Secretary.
- Ensure all patient notes retained in the office or sent out of the office are traced on Patient Administration System (EPR Maxims).
- Liaise with Clinical Site Managers, Fred Bulmer Medical Day Case Unit, MacMillan Renton Unit and other medical wards regarding patients’ impending admissions for procedures.
- Ensure the patients record on maxims is complete, correspondence scanned onto Maxims and follow-up action is taken.
- Obtain urgent radiology reports off the computerized reporting system when required.
- Maintain an up-to-date knowledge of Departmental procedures.
- Obtain patients’ hospital notes from Health Records and other Departments.
- To understand the 18 week pathway for patients and undertake any relevant training required.
- To be able to undertake validation and 18 week tracking of patients with the guidance of the Band 4 Medical Secretary.

### Detailed job description and main responsibilities

For more information about the role and responsibilities please see the attached job description and person specification.

To support internal mobility and retain organisational knowledge, this vacancy may be prioritised for colleagues awaiting redeployment matching.

## Person Specification

### Experience

**Essential**

- Previous secretarial experience or equivalent
- Working under pressure

**Desirable**

- Previous NHS/healthcare experience
- Audio-typing

### Education & Qualifications

**Essential**

- GCSE in English and Mathematics or equivalent

**Desirable**

- RSA stage 2/3 or equivalent Medical Typewriting/Word Processing skills

### Skills, Knowledge & Abilities

**Essential**

- Ability to organise, prioritise and manage workload without supervision
- Ability to meet tight time schedules and deadlines
- Computer skills

**Desirable**

- Understanding of Health Records
- Medical terminology

## Documents

- [wvt benefits (pdf, 621.7kb)](https://www.healthjobsuk.com/documents?ddoc=1985)
- [229-med-7805493 jd (pdf, 256.4kb)](https://www.healthjobsuk.com/documents?vdoc=10475667)
- [229-med-7805493 ps (pdf, 128.6kb)](https://www.healthjobsuk.com/documents?vdoc=10475668)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.