# Administrator/Secretary Support > NHS job listing from Job Clerk for Sussex Community NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administratorsecretary-support/cf75726e-37d1-481f-8f87-52f45e77f47a - **Markdown:** https://www.jobclerk.com/job/administratorsecretary-support/cf75726e-37d1-481f-8f87-52f45e77f47a.md ## Summary - **Status:** Live - **Employer:** Sussex Community NHS Foundation Trust - **Town:** Brighton - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum pro rata - **Contract type:** Permanent - **Employment type:** Part time - 25 hours per week - **Closing date:** 2026-07-30T23:59:00.000Z - **Posted:** 2026-07-20T09:42:33.711Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/East_Sussex/Haywards_Heath/Sussex_Community_NHS_Foundation_Trust/Secretary_Administration/Secretary_Administration-v8166925 - **Application URL:** https://apps.trac.jobs/job-advert/8166925?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sussexcommunity.nhs.uk ## Job Content ### Job overview The Child Development Centre in Haywards Heath is seeking a part‑time Secretary/Administrator to work 25 hours per week. The role includes covering reception on Fridays from 9am to 3:30pm, with the remaining 19 hours offered flexibly for the right candidate. We are looking for someone who is professional, reliable, flexible and enthusiastic, with strong organisational skills and excellent communication abilities. You will be a key point of contact for patients, colleagues and external stakeholders, providing a supportive and efficient response to a wide range of queries. The role also involves supporting clinicians with their caseloads, ensuring patient records are accurately maintained, up to date and secure. If you are a team‑player who enjoys working in a busy, supportive environment and takes pride in delivering high‑quality administrative support, we would love to hear from you. Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role. Skilled Worker visa: going rates for eligible occupation codes - GOV.UK Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK ### Main duties of the job The successful candidate will be responsible for undertaking a wide range of secretarial and administrative duties. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with team members to organise appointments. Ensuring appointments are booked and processed affectively and managing diaries. Liaising with external agencies as and when necessary. Typing letters, reports and documentation as required. . Managing all enquires in an effective manner. Supporting all clinical staff with general administrative tasks as requested. ### Detailed job description and main responsibilities a) To undertake general administrative duties as required, to enable the efficient running of the Child Development Centre participating fully as a team member. This may include undertaking any other duties at the request of the Line Manager, which are commensurate with the role. b) To work with administration colleagues in the Child Development Centre to provide necessary cover for annual leave and sick leave commensurate with the role c) Supporting Voluntary staff to fully understand any requests that they have been asked to undertake d) Report problems as they arise, solving them if possible/appropriate e) Use and maintain resources efficiently and effectively, reporting damaged and faulty equipment when identified f) To order general stationary and office supplies as and when required g) The work involves close contact with children with special needs and difficulties and their families; to treat everyone you encounter with dignity and respect. Recognising that people are different – avoids discrimination h) To provide administrative support which will include managing diaries, typing correspondence, telephone calls, post, test results, typing minutes, booking and outcoming appointments and processing any follow up tasks. i) To support Administration Assistants as and when required j) Accurately documenting messages, distributing as appropriate and following up where necessary. k) Prioritise own workload, ensuring urgent correspondence are typed first according to urgency and departmental guidelines Please see full job description for further details. ## Person Specification ### Experience **Essential** - Describe working in an office environment where a large divers range of callers and victors are received - Describe previous experience of activities that involve receiving queries from others providing information, directions or taking and passing on messages - Providing documents, letters and emails using IT - Keeping personal or sensitive information confidential - 1-2 years Secretarial/administration experience **Desirable** - Describing when you have worked as part of a team - making a contribution and helping others ### Qualifications **Essential** - School leaving qualification in maths and English or able to demonstrate equivalent competence - Complete all sections of the application form **Desirable** - Demonstrate any personal development course/qualifications you have ### Other requirements **Essential** - An understanding of the principles of equal opportunities in relation to staff and patient **Desirable** - Audio typing skills ### Skills and Knowledge **Essential** - Ability to work as a team - Good communication skills and good telephone manner - Good time management skills - Ability to Co-ordinate tasks and assess independently for priority and meeting deadlines **Desirable** - Audio typing skills - Clear legible handwriting ### Personal Presentation **Essential** - Show good time management when arriving for Interview ### Qualifications and/or professional registration **Essential** - Able to use Microsoft office including proficiency in work, excel and Outlook **Desirable** - Knowledge of basic medical terminology ## Documents - [ps (pdf, 344.4kb)](https://www.healthjobsuk.com/documents?vdoc=10468565) - [job description (pdf, 344.4kb)](https://www.healthjobsuk.com/documents?vdoc=10468564) - [staff benefits brochure (pdf, 484.5kb)](https://www.healthjobsuk.com/documents?edoc=2262) - [easy read application form (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=2435) - [about sussex community nhs foundation trust (pdf, 632.5kb)](https://www.healthjobsuk.com/documents?edoc=2743) - [guide to completing an online job application (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=3072) - [applicants guide to the use of generative ai in applications (pdf, 218.6kb)](https://www.healthjobsuk.com/documents?edoc=2971) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.