# Administrator > NHS job listing from Job Clerk for Royal Surrey NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator/7a042954-6e6e-46be-aafb-e459a6cb1e69 - **Markdown:** https://www.jobclerk.com/job/administrator/7a042954-6e6e-46be-aafb-e459a6cb1e69.md ## Summary - **Status:** Live - **Employer:** Royal Surrey NHS Foundation Trust - **Town:** Guildford - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £16.73 Per hour - **Contract type:** Bank: 2 months - **Employment type:** Flexible working - 37.5 hours per week (Monday - Friday 9 AM to 5 PM) - **Closing date:** 2026-07-16T23:59:00.000Z - **Posted:** 2026-07-09T09:51:13.898Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Surrey/Epsom/Royal_Surrey_NHS_Foundation_Trust/Administrator/Administrator-v8143104 - **Application URL:** https://apps.trac.jobs/job-advert/8143104?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.royalsurrey.nhs.uk ## Job Content ### Job overview Looking for flexible work in the NHS? The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations. Why join the Flexi‑Bank? Work flexibly – choose shifts that suit your lifestyle and availability Access more opportunities – pick up shifts across mental health, community and acute care settings Get paid fairly and on time – competitive rates and fast access to earnings through Stream Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey ### Main duties of the job Surrey and Borders is looking for someone to act as the Administrator for General Practice Integrated Mental Health Services (GPimhs) and/or Mental Health Integrated Community Services (MHICS) for the Primary Care Network (Group of GP Practices in an area). Working Location: Horizon House, 28 Upper High Street, Epsom, Surrey, KT17 4QJ Working Pattern: Monday to Friday from 9AM to 5 PM ### Detailed job description and main responsibilities - To hold a leadership role with supporting the GPimhs/MHICS leadership team in representing administrators’ views - To be a nominated champion user for the EMIS/SystmOne clinical record systemsTo conduct administrator system audits for the local PCNs and provide data as required. - Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness. - Take and transcribe a wide range of meeting minutes in an accurate and timely manner - Receive and process referrals to the relevant clinician and EMIS/SystmOne - Update case notes on patient record EMIS/SystmOne as required - Provide secretarial support to team and EMIS/SystmOne, as required, i.e., onboarding new staff - arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc. - Induction for staff such as onboarding new staff in electronic systems (SystmOne, EMIS) and organizing electronic devise via SABP/ PCN digital portal - Monitor annual leave requests and sickness absence for manager, as required - Extract data from data warehouses i.e., DART - Type up reports incorporating graphics and tables as required - Type all letters dictated or provided by the team and nearby PCNs - Book appointments on the patient record system for clinics and individual consultations - Answer telephone calls and relay any messages in a timely manner - Creating bespoke documents for the team, such as leaflets etc. - Arrange team events, as required - Monitor data quality of administrative input ## Person Specification ### Experience **Essential** - 4 years’ experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures ### Qualifications **Essential** - NVQ Level 4 in Business Admin or equivalent experience (4 years) ## Documents - [jd - administrator (pdf, 208.4kb)](https://www.healthjobsuk.com/documents?vdoc=10442051) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.