# Administrator > NHS job listing from Job Clerk for Oxleas NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator/74166a12-d9ac-4429-8b15-5e01dd2272ca - **Markdown:** https://www.jobclerk.com/job/administrator/74166a12-d9ac-4429-8b15-5e01dd2272ca.md ## Summary - **Status:** Live - **Employer:** Oxleas NHS Foundation Trust - **Location:** HMP Ashfield - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pa - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-09-01T22:59:00.000Z - **Posted:** 2026-08-25T10:51:00.155Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/London/Bristol/Oxleas_NHS_Foundation_Trust/Offender_Healthcare/Offender_Healthcare-v8236506 - **Application URL:** https://apps.trac.jobs/job-advert/8236506?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.oxleas.nhs.uk ## Job Content ### Job overview We are excited to offer a full time position for a Band 3 Administrator to work at HMP Ashfield providing a varied and rewarding role. This position offers the chance to develop a broad range of skills and experience, working Monday - Friday within a Cat C prison environment. The successful candidate will work closely with multidisciplinary teams supporting service delivery, patient care pathways, and operational functions within the prison setting. Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post. ### Main duties of the job This is an ideal opportunity for someone who enjoys variety, and is motivated by working collaboratively across teams. You will gain exposure to diverse healthcare services, contribute to service improvement, and play an important role in supporting high-quality care for patients across the prison estate. You will be highly valued as an organised, adaptable, and proactive individual with strong communication skills and the ability to build positive working relationships across multiple teams and environments. ### Detailed job description and main responsibilities - Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation, whilst prioritising work-load and meeting deadlines. - Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team. - Preparing and presenting any statistical returns as necessary. - Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rota’s organise meetings. - Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible. - Attending and participating in meetings. - Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative. - Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary. - Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required. - Handling both routine and urgent matters using initiative and with minimal supervision. - Participating in supervision and PDR/appraisal. - Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section. IMPORTANT INFORMATION, PLEASE READ: All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team. You will need to provide: Proof of right to work documentation Proof of ID, needs to include 1 photographic ID Proof of address documentation Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code. Address History: 5 years address history will be needed. Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously. Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Experience **Essential** - Administrative experience - Experience of taking minutes - Experience of database management **Desirable** - Experience of working in prison environment ### Qualifications **Essential** - GCSE in Maths/English ## Documents - [staff benefits (pdf, 2.5mb)](https://www.healthjobsuk.com/documents?edoc=1847) - [hmp ashfield useful info (pdf, 110.3kb)](https://www.healthjobsuk.com/documents?vdoc=10546941) - [privacy notice for staff (pdf, 268.6kb)](https://www.healthjobsuk.com/documents?edoc=1659) - [job description and person specification (pdf, 304.4kb)](https://www.healthjobsuk.com/documents?vdoc=10546940) - [important additional information for candidates (please read carefully) (pdf, 160.6kb)](https://www.healthjobsuk.com/documents?edoc=1656) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.