# Administrator > NHS job listing from Job Clerk for Royal Surrey NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator/439314f2-16b8-4ff8-9d2d-219ed1d8f0fd - **Markdown:** https://www.jobclerk.com/job/administrator/439314f2-16b8-4ff8-9d2d-219ed1d8f0fd.md ## Summary - **Status:** Live - **Employer:** Royal Surrey NHS Foundation Trust - **Town:** Guildford - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £16.73 Per hour - **Contract type:** Bank: 2 months - **Employment type:** Flexible working - 37.5 hours per week (Monday - Friday 9 AM to 5 PM) - **Closing date:** 2026-06-18T23:59:00.000Z - **Posted:** 2026-06-11T14:42:26.010Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Surrey/Epsom/Royal_Surrey_NHS_Foundation_Trust/Administrator/Administrator-v8077283 - **Application URL:** https://apps.trac.jobs/job-advert/8077283?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.royalsurrey.nhs.uk ## Job Content ### Job overview Looking for flexible work in the NHS? The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations. Why join the Flexi‑Bank? Work flexibly – choose shifts that suit your lifestyle and availability Access more opportunities – pick up shifts across mental health, community and acute care settings Get paid fairly and on time – competitive rates and fast access to earnings through Stream Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey ### Main duties of the job Surrey and Borders is looking for someone to act as the Administrator for General Practice Integrated Mental Health Services (GPimhs) and/or Mental Health Integrated Community Services (MHICS) for the Primary Care Network (Group of GP Practices in an area). Working Location: Horizon House, 28 Upper High Street, Epsom, Surrey, KT17 4QJ Working Pattern: Monday to Friday from 9AM to 5 PM ### Detailed job description and main responsibilities - To hold a leadership role with supporting the GPimhs/MHICS leadership team in representing administrators’ views - To be a nominated champion user for the EMIS/SystmOne clinical record systemsTo conduct administrator system audits for the local PCNs and provide data as required. - Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness. - Take and transcribe a wide range of meeting minutes in an accurate and timely manner - Receive and process referrals to the relevant clinician and EMIS/SystmOne - Update case notes on patient record EMIS/SystmOne as required - Provide secretarial support to team and EMIS/SystmOne, as required, i.e., onboarding new staff - arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc. - Induction for staff such as onboarding new staff in electronic systems (SystmOne, EMIS) and organizing electronic devise via SABP/ PCN digital portal - Monitor annual leave requests and sickness absence for manager, as required - Extract data from data warehouses i.e., DART - Type up reports incorporating graphics and tables as required - Type all letters dictated or provided by the team and nearby PCNs - Book appointments on the patient record system for clinics and individual consultations - Answer telephone calls and relay any messages in a timely manner - Creating bespoke documents for the team, such as leaflets etc. - Arrange team events, as required - Monitor data quality of administrative input ## Job Details Looking for flexible work in the NHS? The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations. Why join the Flexi‑Bank? Work flexibly – choose shifts that suit your lifestyle and availability Access more opportunities – pick up shifts across mental health, community and acute care settings Get paid fairly and on time – competitive rates and fast access to earnings through Stream Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey ## Job Description Surrey and Borders is looking for someone to act as the Administrator for General Practice Integrated Mental Health Services (GPimhs) and/or Mental Health Integrated Community Services (MHICS) for the Primary Care Network (Group of GP Practices in an area). Working Location: Horizon House, 28 Upper High Street, Epsom, Surrey, KT17 4QJ Working Pattern: Monday to Friday from 9AM to 5 PM ## Responsibilities To hold a leadership role with supporting the GPimhs/MHICS leadership team in representing administrators’ views To be a nominated champion user for the EMIS/SystmOne clinical record systemsTo conduct administrator system audits for the local PCNs and provide data as required. Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness. Take and transcribe a wide range of meeting minutes in an accurate and timely manner Receive and process referrals to the relevant clinician and EMIS/SystmOne Update case notes on patient record EMIS/SystmOne as required Provide secretarial support to team and EMIS/SystmOne, as required, i.e., onboarding new staff - arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc. Induction for staff such as onboarding new staff in electronic systems (SystmOne, EMIS) and organizing electronic devise via SABP/ PCN digital portal Monitor annual leave requests and sickness absence for manager, as required Extract data from data warehouses i.e., DART Type up reports incorporating graphics and tables as required Type all letters dictated or provided by the team and nearby PCNs Book appointments on the patient record system for clinics and individual consultations Answer telephone calls and relay any messages in a timely manner Creating bespoke documents for the team, such as leaflets etc. Arrange team events, as required Monitor data quality of administrative input ## Person Specification ### Experience **Essential** - 4 years’ experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures ### Qualifications **Essential** - NVQ Level 4 in Business Admin or equivalent experience (4 years) ## Documents - [jd - administrator (pdf, 208.4kb)](https://www.healthjobsuk.com/documents?vdoc=10369197) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.