# Administrator - Treating Tobacco Dependency Team > NHS job listing from Job Clerk for Pennine Care NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator-treating-tobacco-dependency-team/01a9fdfa-be68-4d46-ac1d-4975d7d3539b - **Markdown:** https://www.jobclerk.com/job/administrator-treating-tobacco-dependency-team/01a9fdfa-be68-4d46-ac1d-4975d7d3539b.md ## Summary - **Status:** Live - **Employer:** Pennine Care NHS Foundation Trust - **Town:** Ashton Under Lyne - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum, pro rata - **Contract type:** Secondment: 8 months (Until End Of March 27) - **Employment type:** Part time, Flexible working, 15 hours per week - **Closing date:** 2026-06-17T23:59:00.000Z - **Posted:** 2026-06-03T15:21:38.493Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Trustwide/Pennine_Care_NHS_Foundation_Trust/Administration/Administration-v8056874 - **Application URL:** https://apps.trac.jobs/job-advert/8056874?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.penninecare.nhs.uk ## Job Content ### Job overview Please note  - if enough applicants apply this vacancy may close early. The postholder will provide a full administration support service. - Provide accurate and efficient admin support including appropriate correspondence on behalf of the service. - Act as first point of contact, answering the telephone, taking messages and redirecting as necessary. - Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable. ### Main duties of the job - Provide accurate and efficient admin support including appropriate correspondence on behalf of the service. - Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable. - To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable. - Act as first point of contact, answering the telephone, taking messages and redirecting as necessary. - Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable. - To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable. - Prioritise own workload to meet varied timescales involved - Set up and maintain administrative systems e.g. filing system, monitoring system to support the service. - Data input onto an electronic system - Produces report from electronic system ### Detailed job description and main responsibilities - Attend management meeting, take and produce minutes when required - Undertake specific projects as identified and agreed by the service - Ordering of equipment, vapes and other items - Stock control. - This job description is not exhaustive, but is intended to give an overall picture of the role. - Other duties within the general scope of the post may be required from time to time. - The duties of the post and job description can be reviewed through the agreed process. ## Job Details Please note - if enough applicants apply this vacancy may close early. The postholder will provide a full administration support service. Provide accurate and efficient admin support including appropriate correspondence on behalf of the service. Act as first point of contact, answering the telephone, taking messages and redirecting as necessary. Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable. ## Job Description Provide accurate and efficient admin support including appropriate correspondence on behalf of the service. Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable. To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable. Act as first point of contact, answering the telephone, taking messages and redirecting as necessary. Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable. To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable. Prioritise own workload to meet varied timescales involved Set up and maintain administrative systems e.g. filing system, monitoring system to support the service. Data input onto an electronic system Produces report from electronic system ## Responsibilities Attend management meeting, take and produce minutes when required Undertake specific projects as identified and agreed by the service Ordering of equipment, vapes and other items Stock control. This job description is not exhaustive, but is intended to give an overall picture of the role. Other duties within the general scope of the post may be required from time to time. The duties of the post and job description can be reviewed through the agreed process. ## Person Specification ### Knowledge **Essential** - Office procedures and systems **Desirable** - Knowledge of NHS services ### Experience **Essential** - Experience of using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook - Administration experience **Desirable** - Work experience in medical environment. ### Skills and Abilities **Essential** - Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs ### Education / Qualifications **Essential** - GSCE English and Maths Grade 9 – 4 (Grade C or above) or equivalent experience - NVQ Level 3 or equivalent experience **Desirable** - RSA III or equivalent - City and Guilds Certificate ## Documents - [job description (pdf, 103.0kb)](https://www.healthjobsuk.com/documents?vdoc=10346798) - [person specification (pdf, 226.7kb)](https://www.healthjobsuk.com/documents?vdoc=10346799) - [policy statement on recruitment of ex-offenders (pdf, 117.0kb)](https://www.healthjobsuk.com/documents?edoc=440) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.