# Administrator - Personal Assistant > NHS job listing from Job Clerk for Blackpool Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/administrator-personal-assistant/bb5e6325-9c90-42d6-b3f7-6325b3f65f3f - **Markdown:** https://www.jobclerk.com/job/administrator-personal-assistant/bb5e6325-9c90-42d6-b3f7-6325b3f65f3f.md ## Summary - **Status:** Live - **Employer:** Blackpool Teaching Hospitals NHS Foundation Trust - **Town:** Blackpool - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 Pro rata - **Contract type:** 9 months (Fixed Term or Secondment) - **Employment type:** Part time - 30 hours per week (Working across a working week) - **Closing date:** 2026-07-02T23:59:00.000Z - **Posted:** 2026-06-18T14:42:24.999Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lancashire/Blackpool/Blackpool_Teaching_Hospitals_NHS_Foundation_Trust/Administration/Administration-v7939263 - **Application URL:** https://apps.trac.jobs/job-advert/7939263?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.blackpoolteachinghospitals.nhs.uk ## Job Content ### Job overview Job title Personal Assistant (PA) We are seeking a proactive and highly organised Personal Assistant to provide seamless support to our team. The ideal candidate will be a proactive problem solver with exceptional communication skills, tasked with managing schedules, handling confidential information and ensuring daily operations run smoothly. ### Main duties of the job The post holder will provide a confidential, comprehensive and personal assistant service to the ICS – Integrated services Neighbourhood Division senior management team. A proactive approach is expected with the planning, coordination and documentation of meetings and projects that the managers are responsible for developing. ### Detailed job description and main responsibilities Key Responsibilities - Diary management: Proactive manage calendars, scheduling meetings, appointments, and travel arrangements - Administration: Handle inbox management, document preparation, and office administration task. - Communication: Act as the first point of contact for internal and external stakeholders. - Support:  Provide an ad hoc support, including organising organizing meetings and taking minutes where required. - Requirement: Proven experience is a Personal Assistant, Executive assistant or similar administrative role excellent management skills. - Requirement: Excellent organisational time management strong proficiency in Ms office high level of integrity and confidentiality ability to work independently under pressure ## Job Details Job title Personal Assistant (PA) We are seeking a proactive and highly organised Personal Assistant to provide seamless support to our team. The ideal candidate will be a proactive problem solver with exceptional communication skills, tasked with managing schedules, handling confidential information and ensuring daily operations run smoothly. ## Job Description The post holder will provide a confidential, comprehensive and personal assistant service to the ICS – Integrated services Neighbourhood Division senior management team. A proactive approach is expected with the planning, coordination and documentation of meetings and projects that the managers are responsible for developing. ## Responsibilities Key Responsibilities Diary management: Proactive manage calendars, scheduling meetings, appointments, and travel arrangements Administration: Handle inbox management, document preparation, and office administration task. Communication: Act as the first point of contact for internal and external stakeholders. Support: Provide an ad hoc support, including organising organizing meetings and taking minutes where required. Requirement: Proven experience is a Personal Assistant, Executive assistant or similar administrative role excellent management skills. Requirement: Excellent organisational time management strong proficiency in Ms office high level of integrity and confidentiality ability to work independently under pressure ## Person Specification ### SKILLS & ABILITY **Essential** - Demonstrate a proactive and positive approach to work duties. - Solution-focused with a creative approach to problem solving. - Key attention to detail helping to ensure delivery of high-quality work. - Ability to work as part of a team and independently, without direct supervision. - Demonstrate excellent communication skills – both written and verbal. - Ability to deal with complex and sensitive information. - Ability to work autonomously using own initiative. - Demonstrate the ability to prioritise workload in order to meet tight deadlines/achieve key targets - Demonstrate a flexible approach to working to meet the needs of the service. - Professional appearance. **Desirable** - Demonstrate knowledge of the Trust’s divisional set-up. - Knowledge of the Trust’s Complaints process. - Car driver with access to vehicle or suitable alternative transport arrangements. ### EXPERIENCE & KNOWLEDGE **Essential** - Highly proficient in the use of computing software packages including Microsoft Office applications e.g., Teams, Outlook, Word & Excel. - Experience of diary management. - Experience in arranging committee/high level meetings & events including producing meeting agendas, collating, and distributing meeting papers and minute taking. - Experience of working within complex teams. - Experience of developing and maintaining databases. - Producing high quality documentation in line with policies and guidelines. - Experience of maintaining confidential records and file management. **Desirable** - Minimum of 12 months experience working within an NHS or local health authority setting. - Proven experience in the use of hospital computer systems – EMIS, Malinko, HISS, NEXUS - Experience of requisition raising and stock ordering. ### Education and Qualifications **Essential** - Educated to A Level/NVQ level 3 (to include GCSE or equivalent in English Language) or demonstrate equivalent experience. - Typing/WP RSA III/ ECDL or equivalent or demonstrate equivalent experience. **Desirable** - Shorthand/speed writing. ## Documents - [job description (pdf, 560.3kb)](https://www.healthjobsuk.com/documents?vdoc=10389224) - [person specification (pdf, 528.6kb)](https://www.healthjobsuk.com/documents?vdoc=10389225) - [application guide booklet (pdf, 511.1kb)](https://www.healthjobsuk.com/documents?edoc=2617) - [guidance on pre-employment checks (pdf, 64.2kb)](https://www.healthjobsuk.com/documents?edoc=447) - [statement on recruitment of ex-offenders (pdf, 43.2kb)](https://www.healthjobsuk.com/documents?edoc=448) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.